San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc. Wednesday, December 2, 2020 1 AGENDA For the Board Meeting, being held remotely
Mission Statement;
The mission of the San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee is to educate the world,
commemorate our heritage, celebrate our culture, and liberate our people.
Financial Protocol:
No expenditure can be incurred without going through the Executive Director in advance. This includes reimbursement of expenses
outside of the set guidelines. If you expect to have an expenditure, prior approval must be sought from the Executive Director as
soon as possible. Procedures exist and checks and balances are in place to ensure that all expenditures go through a proper
approval process with the Board. All expenditures are accounted for during the annual budgeting and audit process.
Public Comment:
The public comment portion of the meeting is an opportunity for those with no say in the formulation of the agenda (i.e. those who
are not members of the board) to speak during the meeting. Public comment is offered in a spirit of open communication and the
organization being receptive to new ideas and constructive suggestions. The Chair of the meeting may adopt a flexible approach
in allowing public comment but will not tolerate personal attacks and/or indecorous behavior.
Procedures for the formulation of the member meeting Agenda: (standing rule #9)
A.
Every meeting of the membership shall have a written agenda
B.
The agenda shall consist of:
Consensus Model for Decision Making: Standing Rule #8, All Board Meetings shall use the following consensus model for decision making:
When it appears that the group is nearing consensus or when a voting member has asked that the group move to consensus,
the facilitator shall ask:
A voting member may only block consensus if s/he has an alternative suggestion. If the alternative also does not produce
consensus, another motion must be presented, or the issue must be dropped/tabled. If an individual cannot support the consensus
statement but does not wish to block consensus s/he may stand aside. The objections shall be noted in the minutes. Friendly
amendments can be offered (if appropriate), though the person who initiated the motion is not obligated to accept them.
If a tabled issue is still at an impasse at the following meeting, a voting member must make a motion on which the group will
vote. The motion requires a simple majority to pass (unless otherwise noted in the by aws). If an issue is at an impasse and is
time sensitive (i.e., it cannot be tabled to a future meeting), a voting member must make a motion on which the group will vote.
The motion requires a simple majority to pass (unless otherwise noted in the bylaws).
The consensus model shall use the following ground rules:
It is a good idea for someone to read these rules aloud at the beginning of a meeting, especially when new people are present.
All Board members should receive training in these rules at the Board retreat.
San Francisco Lesbian, Gay, Bisexual, Transgender
Pride Celebration Committee, Inc.
Tuesday, November 10, 2020
MINUTES For the Board Meeting held via video teleconference
ITEM
I. Welcome & Check In A. Called to Order at: 7:05 PM B. Welcome: Carolyn Wysinger, President II. Attendance A. In attendance: Carolyn Wysinger (President), Suzanne Ford (Vice President), Anjali Rimi (Treasurer), Nguyen Pham (Secretary), Bivett Brackett, Elizabeth Lanyon, Diana Oliva, Manuel Perez, Joshua Smith B. Apologies: Tuquan Harrison C. Not Present: Kerby Lynch D. Quorum Attained: Yes III. Appointment of Meeting Roles A. Timekeeper: Joshua Smith B. Vibe Watcher: Elizabeth Lanyon C. Stack Monitor: Anjali Rimi and Chris Grafton (Staff) IV. Read Mission Statement & Financial Protocol A. Mission Statement read by: Manuel Perez B. Financial Protocol read by: Anjali Rimi V. Approval of Agenda and Minutes A. Timestamp: 7:13 PM • Bivett Brackett moves to approve agenda, Anjali Rimi seconds. Motion carries unanimously. B. Timestamp: 7:14 PM • Elizabeth Lanyon moves to approve October 2020 minutes, Manuel Perez seconds. Motion carries unanimously. VI. Announcements A. Anjali Rimi: COVID Relief fund open now till 11/30; This Fri 11/13 5pm Stonewall Dems fundraiser (https://www.facebook.com/events/805213853595664); Fri 11/13 GAPA Runway 7-8:30pm (https://www.facebook.com/events/402975554422254) B. Elizabeth Lanyon: NCLR Panel this Thurs 11/12 C. Nguyen Pham: The Prism Foundation’s Community Connections this Thurs 11/12 (https://theprismfoundation.org/) VII. Reports A. President • Looking forward to 2021 and 50+1 and making sure we aren’t as reactive as we were in 2020. B. Vice President • Big check from 2nd annual SF Pride Golf Day fundraiser. C. Treasurer • Net Income (negative $100,000). • Pride Golf Committee ($31,500). D. Secretary • Thank you to the team for work on the 2nd annual SF Pride Golf Day fundraiser. • Working with staff on back office processes. E. Executive Director • City has allowed offices to think about reopening, but plans are moving slowly.
San Francisco Lesbian, Gay, Bisexual, Transgender
Pride Celebration Committee, Inc.
Tuesday, November 10, 2020
•
Props to Marsha and Chris on helping with safety regulations.
•
Working on coming up with how and what to tell the public about the Pride
event.
•
Reaching out to partner organizations to start planning.
Giving Tuesday is coming up; keep an eye out around Thanksgiving for communiqué. Giving Tuesday is same day as World AIDS Day this year.
San Francisco Lesbian, Gay, Bisexual, Transgender
Pride Celebration Committee, Inc.
Tuesday, November 10, 2020
Diana Oliva
Joshua Smith
Long Range Planning
Co-Chairs: Fred Lopez (ED) and OPEN
Bivett Brackett
Elizabeth Lanyon
Suzanne Ford
Anjali Rimi
Nominating
Co-Chairs: Carolyn Wysinger & Suzanne
Ford
Anjali Rimi
Audit
Chair: OPEN
Nguyen Pham
Development
Chair: OPEN
Bivett Brackett
Suzanne Ford
Elizabeth Lanyon
Manuel Perez
Nguyen Pham
Anjali Rimi
III. FY2021 Board Committees Meeting Dates (Breakouts - 10 mins) A. Committees will meet at 11/22 Mini-Retreat to select respective chairs and set meeting schedules.
Public Comment (2 mins per person, 5 slots – 10 mins total) I. Comments were expressed by 1 non-Board meeting attendee: A. Chris Grafton (staff): This was the best-run meeting I have attended.
In Memoriam (5 minutes) I. All LGBTQ vets who have passed (tomorrow is Veterans Day) II. 42nd Trans person murdered in 2020: Angel Unique (2nd cosmetologist) III. Tom Thomas IV. Alex Trebek V. Byron Mason VI. Nikos Diamon VII. Placida Perez
Adjournment
Time stamp: 8:35 PM
San Francisco Lesbian, Gay, Bisexual, Transgender
Pride Celebration Committee, Inc.
Tuesday, November 10, 2020
ATTACHMENT A
FY2021 BOARD MEETING DATES
OPTION 1 Meetings remain on the first Wednesday of every month, 7:00 PM – 9:00 PM, remotely for the foreseeable future Weds Dec 2 2020 Weds Jan 6 2021 Weds Feb 3 Weds Mar 3 Weds Apr 7 Weds May 5 Weds June 2 Weds July 7 Weds Aug 4 Weds Sept 1
OPTION 2
Meetings take place on the second Tuesday of every month, 7:00 PM – 9:00 PM, remotely for the
foreseeable future
Tues Dec 8 2020
Tues Jan 12 2021
Tues Feb 9
Tues Mar 9
Tues Apr 13
Tues May 11
Tues June 8
Tues July 13
Tues Aug 10
Tues Sept 14
San Francisco Lesbian, Gay, Bisexual, Transgender
Pride Celebration Committee, Inc.
Tuesday, November 10, 2020
ATTACHMENT B COMMITTEE DESCRIPTIONS (from Policy A.06, “Committee Structure”) The Board committees are:
Budget & Finance Committee The Budget & Finance Committee is chaired by the Treasurer and is responsible for budget preparation and financial strategy and oversight of the corporation.
Policies & Procedures Committee The Policies and Procedure Committee is responsible for keeping the structure of the corporation under review and the formulation, maintenance and enforcement of policy.
Personnel Committee The Personnel Committee is chaired by the President and is responsible for monitoring the human resources strategy of the corporation. This would include the monitoring of the performance of the Executive Director and oversight of their management of the other staff. The Executive Director will report to the Personnel Committee on matters of recruitment and review of staff and the engagement of contracted services. The Personnel Committee also acts as the grievance committee.
Community Affairs Committee The Community Affairs Committee is responsible for reviewing membership applications and making recommendations to the Board for the acceptance/rejection of applications and for renewals. The Community Affairs Committee also oversees the membership program of the organization by creating and determining member benefits, devising a membership card and conducting membership roadshows. The Community Affairs Committee is also responsible for developing the organization’s outreach strategy and conducting community rap sessions and forums. The Community Affairs Committee is also responsible for the organization’s newsletter.
Long-Range Planning Committee The Long-Range Planning Committee is co-chaired by the duly elected Board committee chair (A.06.II.B) and Executive Director. The Committee is responsible for developing, monitoring and reviewing strategies for long-range planning for the organization, including an organizational strategic plan.
Nominating Committee The Nominating Committee is co-chaired by the President and Vice President who may delegate this responsibility to another member of the committee and is responsible for identifying qualified candidates for the board by devising and implementing a plan for strategic board recruitment. The aim of the Nominating Committee is to identify a diverse range of potential candidates so that, ultimately, the leadership of the organization reflects the diversity of the communities it represents. In doing so the Nominating Committee is responsible for devising a recruitment matrix (identifying all the skills the Board is seeking), putting together a Board recruitment pack, meeting with prospects and making recommendations to the Board. The Nominating Committee is also responsible for the orientation, continued support and mentoring of new Board members.
Audit Committee The Audit Committee is chaired by an individual appointed by the Board of Directors and, subject to the
San Francisco Lesbian, Gay, Bisexual, Transgender
Pride Celebration Committee, Inc.
Tuesday, November 10, 2020
supervision of the Board of Directors, is responsible for recommending to the Board of Directors the
retention and termination of the independent auditor and negotiating the independent auditor’s
compensation, on behalf of the Board of Directors. The Audit Committee also confers with the auditor to
satisfy its members that the financial affairs of the corporation are in order, reviews and determines
whether to accept the audit, assures that any non-audit services performed by the auditing firm conform
with applicable standards for auditor independence, and approves performance of non-audit services by
the auditing firm. The Audit Committee may include persons who are not members of the Board of
Directors, but the member or members of the Audit Committee shall not include any members of the
staff, the President or the Treasurer. During any period in which a non-director serves as a member of
the Audit Committee, all of the committee’s actions are subject to the supervision of the board. Members
of the Budget & Finance Committee may serve on the Audit Committee; however, the Chairperson of the
Audit Committee may not be a member of the Budget & Finance Committee and members of the Budget
& Finance Committee shall constitute less than one-half of the membership of the Audit Committee.
Members of the Audit Committee shall not receive any compensation from the corporation in excess of
the compensation, if any, received by members of the Board of Directors for service on the Board and
shall not have a material financial interest in any entity doing business with the corporation.
Development Committee The Development Committee is responsible for identifying new funding opportunities for the corporation. Nov 20 OPERATING ACTIVITIES Net Income -40,161.59 Adjustments to reconcile Net Income to net cash provided by operations: 0250L · Payroll Taxes Due Payable 1,990.74 Net cash provided by Operating Activities -38,170.85 Net cash increase for period -38,170.85 Cash at beginning of period 1,062,099.66 Cash at end of period 1,023,928.81 4:42 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 12/01/20 Statement of Cash Flows November 2020 Page 1 Oct 20 Nov 20 TOTAL Ordinary Income/Expense Income 0402 · Membership Income 570.00 285.00 855.00 0414 · Donations (Individual) Income 80.00 2,173.22 2,253.22 0421 · Interest Income 5.30 5.12 10.42 0490 · Fundraising - General 0.00 31,467.54 31,467.54 Total Income 655.30 33,930.88 34,586.18 Gross Profit 655.30 33,930.88 34,586.18 Expense 0600 · Advertising (Administrative) 462.00 4.52 466.52 0602 · Bank Fees 106.09 106.09 212.18 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 1,931.82 671.82 2,603.64 0603U · Utilities 371.80 0.00 371.80 Total 0603 · Utilities and Maintenance 2,303.62 671.82 2,975.44 0604 · Messenger Expense 0.00 24.00 24.00 0605 · Membership Dues Expense 120.00 0.00 120.00 0606 · Insurance Expense 6,322.66 374.89 6,697.55 0607 · Postage Expense 24.84 0.00 24.84 0608 · Copying/Printing Expense 0.00 92.35 92.35 0609 · Office Supplies Expense 0.00 312.08 312.08 0610 · Accounting/Auditing Expense 2,000.00 2,000.00 4,000.00 0612 · Other Supplies 265.00 0.00 265.00 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 6,888.46 3,273.64 10,162.10 Total 0613 · Employee Benefits Expense 6,888.46 3,273.64 10,162.10 0614 · Equipment Rental Expense 215.02 215.02 430.04 0615 · Rent (Office) Expense 8,957.57 8,957.57 17,915.14 0616 · Rent (Non-Office Space) Exp. 2,009.94 2,009.94 4,019.88 0618 · Equipment Repair & Maintenance 112.36 337.08 449.44 0619 · Contracted Services 20,000.00 14,900.00 34,900.00 0620 · Contractors 0.00 7,460.00 7,460.00 0622 · Payroll Taxes 3,431.09 2,146.78 5,577.87 0625 · Telephone Expense 452.83 454.12 906.95 0626 · Payroll Expense 0626A · Payroll expense 44,850.90 28,062.50 72,913.40 Total 0626 · Payroll Expense 44,850.90 28,062.50 72,913.40 0628 · Community Partners Grants 0628B · Grants from Board 750.00 0.00 750.00 Total 0628 · Community Partners Grants 750.00 0.00 750.00 0631 · Media/PR Expense 0.00 500.00 500.00 0632 · Volunteer/Staff Recognition Exp 444.30 0.00 444.30 0655 · Data Management Expense 1,659.77 1,684.07 3,343.84 0656 · HR Expense 0.00 6.00 6.00 0660 · Fundraising Expense 350.00 0.00 350.00 6800 · Fiscal Sponsee Expenses 6800.19 · Contracted Services 500.00 500.00 1,000.00 6800.24 · Entertainer/Speaker Expense 285.00 0.00 285.00 Total 6800 · Fiscal Sponsee Expenses 785.00 500.00 1,285.00 Total Expense 102,511.45 74,092.47 176,603.92 Net Ordinary Income -101,856.15 -40,161.59 -142,017.74 Net Income -101,856.15 -40,161.59 -142,017.74 4:43 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 12/01/20 Profit & Loss Accrual Basis October through November 2020 Page 1 4:43 PM 12/01/20 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of November 30, 2020 Nov 30, 20 ASSETS Current Assets Checking/Savings 0101 · Wells Fargo Bank Checking 0101 · Wells Fargo Bank Checking - Unrestricted Funds 378,770.14 0101A · Restricted Funds 0101AGR · Howard Grayson LGBT 853.01 0101ALA · Latin Stage 520.35 0101API · Pink Triangle 14,507.74 0101ASI · Sistahs Steppin 818.31 0101ASO · Soul of Pride 4,482.31 Total 0101A · Restricted Funds 21,181.72 Total 0101 · Wells Fargo Bank Checking 399,951.86 0102 · WellsFargo MarketRate (Reserve) 600,378.91 0104 · WellsFargo Bank Savings 23,542.81 0113 · Petty Cash Account 55.23 Total Checking/Savings 1,023,928.81 Accounts Receivable 0115 · Accounts Receivable (General) 249,500.00 0117 · Sponsorship Receivable 99,616.00 Total Accounts Receivable 349,116.00 Total Current Assets 1,373,044.81 Fixed Assets 0140 · FURNITURE & EQUIPMENT 0140a · Furniture & Equipment -40,797.49 0141 · Accumulated Depreciation 40,797.49 Total 0140 · FURNITURE & EQUIPMENT 0.00 Total Fixed Assets 0.00 Other Assets 0189 · TRADEMARKS 0189A · Trademarks 60,610.96 0189B · Accumulated Amortization -57,510.96 Total 0189 · TRADEMARKS 3,100.00 0195 · Other Deposits 27,330.00 Total Other Assets 30,430.00 TOTAL ASSETS 1,403,474.81 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Page 1 of 2 4:43 PM 12/01/20 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of November 30, 2020 Nov 30, 20 0213 · Deferred revenue 17,690.00 0219 · Sponsorship Temp Restricted 150,000.00 0250L · Payroll Taxes Due Payable -3,750.00 0255L · Vacation Time Account Payable 14,943.82 Total Other Current Liabilities 178,883.82 Total Current Liabilities 178,883.82 Total Liabilities 178,883.82 Equity 3000 · Opening Bal Equity 188,770.00 3100 · Temp Restricted Net Assets (TRN 344,875.00 3800.1 · NetAssetsReleased, UnRestrict 425,490.00 3800.4 · NetAssetsReleased, TempRestrict -425,490.00 3900 · Retained Earnings 832,963.73 Net Income -142,017.74 Total Equity 1,224,590.99 TOTAL LIABILITIES & EQUITY 1,403,474.81 Page 2 of 2
Report to the Board of Directors
Executive Director – Fred Lopez – December 2, 2020
Page 1 of 2
CASH BALANCES As of December 1, 2020
Operating Account Balance
$418,826.76
Reserve Account
$600,378.91
Restricted Funds (Fiscal Agent Accounts)
$23,542.81
AGENCY UPDATES
• Staff are working remotely due to the closure of offices. Plans for reopening the office to a limited number of staff have been put on hold for now, and probably through the end of the calendar year. The team are working diligently and meeting online to drive projects forward. Everyone’s patience and flexibility and commitment are greatly appreciated.
• The staff team have developed a handy protocol sheet for board committees, which are meeting between now and Jan 1 (some have already met) to determine meeting calendars for 2021. The handy sheet shares some of the key components of agency’s stated procedures, and tips on scheduling meetings in the shared Board calendar. Shannon is also on hand to manage the Board committee calendar, so any requests can be sent directly to Shannon for scheduling, etc. Scheduling in the committee calendar (through MS Outlook) offers a very simple connection to presenting that meeting online through MS Teams, Shannon and Chris are on hand to assist at any time during the year.
• Also, staff (led by Chris) have been working on solidifying the board email project, centralizing all email communication and files in Outlook and OneDrive. The project should be complete within the next week. Board should reach out if there are questions about files management, email account management, or addressing issues. Thanks go to Nguyen for assisting in driving this project forward.
• I attended the Board “Mini-Retreat” on Sun November 22. I am encouraged by the board’s enthusiasm and optimism. Conversations about the commitment to representing as wide a diversity of our communities at any Pride events in 2021 were valuable as the team proceeds. Thanks to Scott and IDK Events for assembling a framework of possibilities for 2021 Pride, based on what we currently face.
• I will be calling a meeting of the “traditional” production team contractors before the end of December, to solicit feedback about the possibilities of 2021, and to determine capacity of team to continue in same or adjusted roles.
• We have begun negotiation with returning media partners such as KPIX, as well as community partners such as Frameline, and navigating the unfamilar situation of uncertainty around productions in 2021. We plan to be able to share more in mid-February, after collecting feedback and suggestions in December and early January.
• SF Pride took part in Giving Tuesday, which coincided with World AIDS Day, on December 1. Much thanks to the staff and board members who worked to launch this online fundraiser. While SF Pride didn’t meet the fundraising goal as of this report, this outing is a good foundational opportunity for the organization to refine our fundraising appeals messages.
• In November, the theme for 2021 SF Pride was voted upon and then revealed to the membership. Suggested by member David Hyman, All In This Together is timely, inspiring, and relevant. Thanks to Marsha and team for managing the voting process, and to all who lent their voices to the process.
Report to the Board of Directors
Executive Director – Fred Lopez – December 2, 2020
Page 2 of 2
• In team news, longtime team member Lisa Williams is continuing on with SF Pride in a new role. Lisa will be working to assemble, launch, and manage the San Francisco Pride Community Advisory Board. She and I have been meeting regularly to sketch out the parameters of the CAB, and she will be working across our diverse communities to create a body of advisors with unique perspectives and expertise. More information in early
• More team news, It’s my pleasure to welcome Rachel Jacob Barnett to the staff team as our new Director of Partnerships and Giving. Rachel brings a strong background in event production and corporate sponsorship, as well as a demonstrated commitment to fostering connections and nurturing community. Many sincere thanks go to the team members who were a part of the interview process, and to the amazing candidates who offered their time and passion to the organization. Rachel’s first day on staff is Monday December 7. Her onboarding will be the first to be completed remotely, so patience is requested as we get her up and running.
• Finally, please accept my wishes for a safe, healthy, and loving holiday season. Whatever your holiday traditions, I am sure that the unique and challenging features of our current pandemic situation are requiring some adjustments. While I would love to gather in person with each and every one of the board and staff, we will direct to save all of that loving supportive energy to each other over the internet and on the phone. I am so grateful to be a part of this phenomenal team, and look forward to the great accomplishments of 2021.
MEMBERSHIP (as of 10/6/2020): o 184 current members. 9 expired, 1 renewed, 1 new.
242 237 199 199 193 193 184 257 323 321 328 328 322 326 327 317 312 310 311 258 178 182 189 191 184 0 50 100 150 200 250 300 350 Dec 2018 Jan 2019 Feb 2019 Mar 2019 Apr 2019 May 2019 Jun 2019 Jul 2019 Aug 2019 Sep 2019 Oct 2019 Nov 2019 Dec 2019 Jan 2020 Feb2020 Mar 2020 Apr 2020 May 2020 Jun 2020 July 2020 Aug 2020 Sept 2020 Oct 2020 Nov 2020 Dec 2020 Membership Counts