Agenda

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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BOARD OF DIRECTORS MEETING February 3, 2021 Being Produced Remotely

A G E N D A

ITEMS

  1. Standing Items (50 mins)

I. Welcome & Check In A. Called to Order at:
B. Welcome: C. Land Acknowledgement read by:

II. Attendance: A. Present:
B. Apologies: C. Not Present: D. Quorum Attained:

III. Appointment of Timekeeper, Vibe Watcher, and Stack Monitor A. Timekeeper:
B. Vibe Watcher:
C. Stack Monitor:

IV. Read Mission Statement & Financial Protocol A. Mission Statement read by:
B. Financial Protocol read by:

V. Approval of Agenda
A. Timestamp:

VI. Approval of Minutes A. Timestamp:

VII. Announcements VIII. Reports A. President -
B. Vice President -
C. Treasurer -
D. Secretary -
E. Executive Director –
F. Board Committee Reports:
• Policies & Procedures • Community Affairs • Audit
• Development

  1. Old Business (0 min) A. None

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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  1. New Business (10 minutes) A. Event Planning Update

  2. Public Comment (2 mins per person – 10 mins total)

  3. In Memoriam (5 mins)

  4. Adjournment

Time stamp:
Approximate Time: (80 minutes)

Closed session may occur after adjournment

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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Mission Statement; The mission of the San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee is to educate the world, commemorate our heritage, celebrate our culture, and liberate our people. Land Acknowledgement Statement (as of January 28, 2021): We at San Francisco Pride acknowledge that we are meeting on the unceded ancestral homeland of the Ramaytush Ohlone peoples, the original inhabitants of the San Francisco peninsula.
Financial Protocol: No expenditure can be incurred without going through the Executive Director in advance. This includes reimbursement of expenses outside of the set guidelines. If you expect to have an expenditure, prior approval must be sought from the Executive Director as soon as possible. Procedures exist and checks and balances are in place to ensure that all expenditures go through a proper approval process with the Board. All expenditures are accounted for during the Public Comment: The public comment portion of the meeting is an opportunity for those with no say in the formulation of the agenda (i.e. those who are not members of the board) to speak during the meeting. Public comment is offered in a spirit of open communication and the organization being receptive to new ideas and constructive suggestions. The Chair of the meeting may adopt a flexible approach
Procedures for the formulation of the member meeting Agenda: (standing rule #9) A. Every meeting of the membership shall have a written agenda B. The agenda shall consist of: a. Standing Items b. Old Business c. New Business C. Standing Items shall be items which either the general membership and/or board resolves at a prior meeting be placed upon the agenda at subsequent meetings. D. Old Business shall be items of business from previous meetings which shall not have been concluded and shall be added to the agenda by the Board President. E. New Business items shall be items not being either standing items or old business which it shall be in the purview of the membership to discuss. New business items shall be added to the agenda by the Board President, the board or by any three general members. F. Items of new business may be added to the agenda if communicated to the Board President in writing fourteen days prior to the published date of the meeting. Communication may be in the form of a letter and where an addition is being proposed by three general members each must sign a letter requesting such addition. G. No item(s) shall be added to the Agenda at the meeting.

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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Consensus Model for Decision Making: Standing Rule #8, All Board Meetings shall use the following consensus model for decision making:

When it appears that the group is nearing consensus or when a voting member has asked that the group move to consensus,
the facilitator shall ask:

  1. Is there any further discussion?
  2. Are there any objections? (Does anyone wish to stand aside?)
  3. Do we have consensus?

A voting member may only block consensus if s/he has an alternative suggestion. If the alternative also does not produce
consensus, another motion must be presented, or the issue must be dropped/tabled. If an individual cannot support the consensus statement but does not wish to block consensus s/he may stand aside. The objections shall be noted in the minutes. Friendly amendments can be offered (if appropriate), though the person who initiated the motion is not obligated to accept them.

If a tabled issue is still at an impasse at the following meeting, a voting member must make a motion on which the group will vote. The motion requires a simple majority to pass (unless otherwise noted in the by aws). If an issue is at an impasse and is time sensitive (i.e., it cannot be tabled to a future meeting), a voting member must make a motion on which the group will vote. The motion requires a simple majority to pass (unless otherwise noted in the bylaws).

The consensus model shall use the following ground rules:

  1. Participants should not speak out of turn. The facilitator will recognize hands in the order in which they were raised. Those who have not spoken on an issue will be given the option to do so before anyone speaks a second time.
  2. Comments should be brief, respectful, and relevant to the topic being discussed. Participants should avoid repetition and focus
    on closure.
  3. The facilitator shall put time limits on the discussion and choose a timekeeper. The time for discussion can be xtended by group consensus.
  4. Participants should accept decisions with which they can live to avoid debating minutia.
  5. When appropriate, the facilitator may call a break in the meeting to allow the person blocking consensus and the person initiating the motion to try to work out an alternative together.
  6. Everyone is equal.
  7. Derogatory personal comments are inappropriate.
  8. In groups of 20 or more, the decision-making process uses a modified form of consensus. An individual who blocks consensus must still offer an alternative. One alternative may be a suggestion to use Robert’s Rules of Order to resolve the issue under consideration. If the group (less the block) rejects the alternative, the group may then resolve to override the block for a “modified consensus minus one.” If two individuals block consensus, the standard form of consensus shall be used.

It is a good idea for someone to read these rules aloud at the beginning of a meeting, especially when new people are present. All Board members should receive training in these rules at the Board retreat.

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc. 1

BOARD OF DIRECTORS MEETING Wednesday, December 2, 2020 Produced Remotely

M I N U T E S

  1. Standing Items a. Welcome & Check In
  2. Called to Order at: 7:04 PM
  3. Welcome: Carolyn Wysinger
  4. Land Acknowledgement: Carolyn Wysinger acknowledges Ohlone and Ramaytush land.

b. Attendance

  1. In attendance: Carolyn Wysinger (President), Anjali Rimi (Treasurer), Nguyen Pham (Secretary), Bivett Brackett, Tuquan Harrison, Elizabeth Lanyon, Kerby Lynch, Manuel Perez, Joshua Smith
  2. Apologies: Diana Oliva
  3. Not Present: Suzanne Ford (Vice President)
  4. Quorum Attained: Yes @ 7:09 PM

c. Appointment of Meeting Roles

  1. Timekeeper: Joshua Smith
  2. Vibe Watcher: Peter-Astrid Kane (Staff)
  3. Stack Monitor: Chris Grafton (Staff)

d. Read Mission Statement & Financial Protocol

  1. Mission Statement read by: Anjali Rimi
  2. Financial Protocol read by: Elizabeth Lanyon

e. Approval of Agenda

  1. Timestamp: 7:14 PM
    a. Joshua Smith moves to approve agenda with amendment to extend Standing Items to 60 minutes, Nguyen Pham seconds. Motion carries unanimously.

f. Approval of Minutes

  1. Timestamp: 7:15 PM
    a. Elizabeth Lanyon moves to approve December 2020 minutes, Manuel Perez seconds. Motion carries unanimously.

g. Announcements

  1. Anjali Rimi: Virtual BAAITS main pow-wow happening Tues 2/2 through Fri www.baaits.org/powwow a. Empower 2021, full day virtual conference cohosted by Microsoft, 1/27 helping nonprofits & charities to come up w/ ways to scale & be empowered in their mission ($199) https://www.proserveit.com/virtual-conference-for-nonprofits-and-charities- empower-2021
  2. Tuquan Harrison: SF HRC is in process of releasing funds, RFQ, seeking proposals for programming centering Black TGNC, looking for orgs to apply by this Friday as well as people to participate on review panel; OEWD releasing funding opportunity for TLGBQ https://sf- hrc.org/grant-opportunitieshttps://oewd.org/bid-opportunities/RFP-215
  3. Elizabeth Lanyon: NCLR hosting policy panel on 1/19 @ 9am.

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc. 2

h. Reports

  1. President – Reflections on the organization and history and what it means to be an elder/supporter, divesting from the past and personal issues/power. Making sure that the integrity of the organization is protected.
  2. Vice President – N/A
  3. Treasurer – December numbers (in Board packet).
  4. Secretary – Echo Carolyn’s statements, bringing more new energy into organization and expressing solidarity as a united front. Golf fundraiser is flourishing, tentatively scheduling it for September 2021.
  5. Executive Director – written a. Introducing Rachel Jacob Barnett (RJB): Starting her 4th week at the organization, encouraged by the support from the Board for the new direction, especially in terms of diversifying revenue stream. Excited about new fundraising events and opportunities.
    b. Pride 365: Questions and Comments i. Tuquan: Can we offer feedback and offer partnerships etc.?
  6. Sure, we are currently focusing on the first part of 2021. Connecting Shannon and Tuquan. ii. Anjali: Is the 169 members one of the lowest we’ve had?
  7. It’s on the lower side yes, usually however around 170-215. iii. Anjali: Difficulty getting MS Teams and MS Word to show up.
  8. Chat offline about troubleshooting. c. RJB: All asks for fundraising etc. will also be asking people to join as members.
  9. Committee Reports – verbal a. CAC (Bivett Brackett): Rough draft for what to send out to members; in the next meeting, they will discuss the rollout of the document for members. Requesting Fred Lopez, Chris Grafton, and Elizabeth Lanyon for guidance for different aspects of the rollout and diversifying pride etc. Talking with organizations to partner with for Black History Month, perhaps a virtual ballroom event. b. Development Committee (Elizabeth Lanyon): Creating equity in all spaces. Working on messaging, branding, storytelling. Priority will be diversifying revenue.

  10. Old Business
    a. None

  11. New Business
    a. Approval of FY2021 Budget (Anjali Rimi & Fred Lopez) i. Overview of budget (PowerPoint presentation by Fred). ii. Everything is very up in the air because of COVID. iii. Proposed Revenue: $1,728,000, Proposed Admin Expenses: $887,000.00, Total Production Budget: $841,000.00. iv. We could see revenue increases depending on events and fundraising. v. Total Revenue: $1,728,000; Total Proposed Budget: $1,728,000. vi. Joshua Smith: What are the cash flow projections looking like? vii. Elizabeth Lanyon: Suggest having strong deadlines for these, more stringently looking and reporting these numbers. Have a plan/timeline for when and how we are pivoting. viii. Anjali Rimi: Agree with more consistent updates, perhaps a biweekly email.

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc. 3

  1. Public Comment No comments were expressed by non-Board meeting attendees.

  2. In Memoriam
    Lyons Leo
    Addison Parks Marissa S. Eric Jerome Dickey Lenn Keller Ashli Babbitt

  3. Adjournment Time stamp: 8:31pm

11:02 AM 02/01/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of January 31, 2021 Jan 31, 21 ASSETS Current Assets Checking/Savings 0101 · Wells Fargo Bank Checking 0101 · Wells Fargo Bank Checking - Unrestricted Funds 319,529.87 0101A · Restricted Funds 0101AGR · Howard Grayson LGBT 853.01 0101ALA · Latin Stage 520.35 0101API · Pink Triangle 14,507.74 0101ASI · Sistahs Steppin 818.31 0101ASO · Soul of Pride 9,482.31 Total 0101A · Restricted Funds 26,181.72 Total 0101 · Wells Fargo Bank Checking 345,711.59 0102 · WellsFargo MarketRate (Reserve) 600,389.11 0104 · WellsFargo Bank Savings 26,543.24 0113 · Petty Cash Account 55.23 Total Checking/Savings 972,699.17 Accounts Receivable 0115 · Accounts Receivable (General) 194,500.00 0117 · Sponsorship Receivable 99,616.00 Total Accounts Receivable 294,116.00 Total Current Assets 1,266,815.17 Fixed Assets 0140 · FURNITURE & EQUIPMENT 0140a · Furniture & Equipment -40,797.49 0141 · Accumulated Depreciation 40,797.49 Total 0140 · FURNITURE & EQUIPMENT 0.00 Total Fixed Assets 0.00 Other Assets 0189 · TRADEMARKS 0189A · Trademarks 60,610.96 0189B · Accumulated Amortization -57,510.96 Total 0189 · TRADEMARKS 3,100.00 0195 · Other Deposits 27,330.00 Total Other Assets 30,430.00 TOTAL ASSETS 1,297,245.17 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Page 1 of 2 11:02 AM 02/01/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of January 31, 2021 Jan 31, 21 0213 · Deferred revenue 17,690.00 0219 · Sponsorship Temp Restricted 150,000.00 0250L · Payroll Taxes Due Payable -5,020.63 0255L · Vacation Time Account Payable 14,943.82 Total Other Current Liabilities 177,613.19 Total Current Liabilities 177,613.19 Total Liabilities 177,613.19 Equity 3000 · Opening Bal Equity 188,770.00 3100 · Temp Restricted Net Assets (TRN 344,875.00 3800.1 · NetAssetsReleased, UnRestrict 425,490.00 3800.4 · NetAssetsReleased, TempRestrict -425,490.00 3900 · Retained Earnings 847,963.73 Net Income -261,976.75 Total Equity 1,119,631.98 TOTAL LIABILITIES & EQUITY 1,297,245.17 Page 2 of 2 Jan 21 OPERATING ACTIVITIES Net Income -85,390.81 Adjustments to reconcile Net Income to net cash provided by operations: 0115 · Accounts Receivable (General) 15,000.00 0250L · Payroll Taxes Due Payable 8,327.29 Net cash provided by Operating Activities -62,063.52 Net cash increase for period -62,063.52 Cash at beginning of period 1,034,762.69 Cash at end of period 972,699.17 11:00 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 02/01/21 Statement of Cash Flows January 2021 Page 1 Oct 20 Nov 20 Dec 20 Jan 21 TOTAL Ordinary Income/Expense Income 0402 · Membership Income 570.00 285.00 75.00 245.00 1,175.00 0414 · Donations (Individual) Income 80.00 2,173.22 255.00 425.00 2,933.22 0421 · Interest Income 5.30 5.12 5.30 5.33 21.05 0430 · Grants For the Arts 0430A · Pride - Grants for the Arts 0.00 0.00 50,000.00 0.00 50,000.00 Total 0430 · Grants For the Arts 0.00 0.00 50,000.00 0.00 50,000.00 0490 · Fundraising - General 0.00 31,467.54 619.25 0.00 32,086.79 4900 · Fiscal Sponsee Income 4900.49 · Fundraising 0.00 0.00 5,000.00 0.00 5,000.00 Total 4900 · Fiscal Sponsee Income 0.00 0.00 5,000.00 0.00 5,000.00 Total Income 655.30 33,930.88 55,954.55 675.33 91,216.06 Gross Profit 655.30 33,930.88 55,954.55 675.33 91,216.06 Expense 0600 · Advertising (Administrative) 462.00 4.52 0.00 0.00 466.52 0602 · Bank Fees 106.09 106.09 171.09 106.09 489.36 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 1,931.82 671.82 671.82 1,268.27 4,543.73 0603U · Utilities 371.80 0.00 0.00 305.09 676.89 Total 0603 · Utilities and Maintenance 2,303.62 671.82 671.82 1,573.36 5,220.62 0604 · Messenger Expense 0.00 24.00 0.00 0.00 24.00 0605 · Membership Dues Expense 120.00 0.00 0.00 0.00 120.00 0606 · Insurance Expense 6,322.66 374.89 -274.29 0.00 6,423.26 0607 · Postage Expense 24.84 0.00 0.00 0.00 24.84 0608 · Copying/Printing Expense 0.00 92.35 0.00 0.00 92.35 0609 · Office Supplies Expense 0.00 312.08 1,127.37 78.90 1,518.35 0610 · Accounting/Auditing Expense 2,000.00 2,000.00 2,000.00 2,000.00 8,000.00 0612 · Other Supplies 265.00 0.00 0.00 0.00 265.00 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 6,888.46 3,273.64 3,273.64 4,019.56 17,455.30 Total 0613 · Employee Benefits Expense 6,888.46 3,273.64 3,273.64 4,019.56 17,455.30 0614 · Equipment Rental Expense 215.02 215.02 215.02 319.55 964.61 0615 · Rent (Office) Expense 8,957.57 8,957.57 8,957.57 8,957.57 35,830.28 0616 · Rent (Non-Office Space) Exp. 2,009.94 2,009.94 1,657.00 1,718.00 7,394.88 0618 · Equipment Repair & Maintenance 112.36 337.08 0.00 0.00 449.44 0619 · Contracted Services 20,000.00 14,900.00 22,400.00 20,000.00 77,300.00 0620 · Contractors 0.00 7,460.00 5,596.00 4,066.00 17,122.00 0622 · Payroll Taxes 3,431.09 2,146.78 2,631.28 2,752.42 10,961.57 0625 · Telephone Expense 452.83 454.12 453.12 455.25 1,815.32 0626 · Payroll Expense 0626A · Payroll expense 44,850.90 28,062.50 34,395.83 35,979.16 143,288.39 Total 0626 · Payroll Expense 44,850.90 28,062.50 34,395.83 35,979.16 143,288.39 0627 · Permit Costs 0.00 0.00 0.00 1,000.00 1,000.00 11:01 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 02/01/21 Profit & Loss Accrual Basis October 2020 through January 2021 Page 1 Oct 20 Nov 20 Dec 20 Jan 21 TOTAL 0628 · Community Partners Grants 0628B · Grants from Board 750.00 0.00 0.00 0.00 750.00 Total 0628 · Community Partners Grants 750.00 0.00 0.00 0.00 750.00 0629 · Educational Development Exp. 0.00 0.00 0.00 349.00 349.00 0631 · Media/PR Expense 0.00 500.00 350.00 1,000.00 1,850.00 0632 · Volunteer/Staff Recognition Exp 444.30 0.00 0.00 42.51 486.81 0655 · Data Management Expense 1,659.77 1,684.07 1,897.30 1,648.77 6,889.91 0656 · HR Expense 0.00 6.00 0.00 0.00 6.00 0660 · Fundraising Expense 350.00 0.00 0.00 0.00 350.00 6700 · Reallocation Expenses 0.00 0.00 5,000.00 0.00 5,000.00 6800 · Fiscal Sponsee Expenses 6800.19 · Contracted Services 500.00 500.00 0.00 0.00 1,000.00 6800.24 · Entertainer/Speaker Expense 285.00 0.00 0.00 0.00 285.00 Total 6800 · Fiscal Sponsee Expenses 785.00 500.00 0.00 0.00 1,285.00 Total Expense 102,511.45 74,092.47 90,522.75 86,066.14 353,192.81 Net Ordinary Income -101,856.15 -40,161.59 -34,568.20 -85,390.81 -261,976.75 Net Income -101,856.15 -40,161.59 -34,568.20 -85,390.81 -261,976.75 11:01 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 02/01/21 Profit & Loss Accrual Basis October 2020 through January 2021 Page 2