Board Packet

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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BOARD OF DIRECTORS MEETING March 3, 2021 Being Produced Remotely

A G E N D A

ITEMS

  1. Standing Items (50 mins)

I. Welcome & Check In A. Called to Order at:
B. Welcome:

II. Attendance: A. Present:
B. Apologies: C. Not Present: D. Quorum Attained:

III. Appointment of Timekeeper, Vibe Watcher, and Stack Monitor A. Timekeeper:
B. Vibe Watcher:
C. Stack Monitor:

IV. Read Mission Statement, Financial Protocol, & Land Acknowledgement A. Mission Statement read by:
B. Financial Protocol read by:
C. Land Acknowledgement read by:

V. Approval of Agenda
A. Timestamp:

VI. Approval of Minutes A. Timestamp:

VII. Announcements VIII. Reports A. President -
B. Vice President -
C. Treasurer -
D. Secretary -
E. Executive Director –
F. Board Committee Reports:
• Policies & Procedures • Community Affairs • Audit
• Development

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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  1. Old Business (0 min) A. None

  2. New Business (0 minutes) A. None

  3. Public Comment (2 mins per person – 10 mins total)

  4. In Memoriam (5 mins)

  5. Adjournment

Time stamp:
Approximate Time: (70 minutes)

Closed session may occur after adjournment

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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Mission Statement; The mission of the San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee is to educate the world, commemorate our heritage, celebrate our culture, and liberate our people. Land Acknowledgement Statement (as of January 28, 2021): We at San Francisco Pride acknowledge that we are meeting on the unceded ancestral homeland of the Ramaytush Ohlone peoples, the original inhabitants of the San Francisco peninsula.
Financial Protocol: No expenditure can be incurred without going through the Executive Director in advance. This includes reimbursement of expenses outside of the set guidelines. If you expect to have an expenditure, prior approval must be sought from the Executive Director as soon as possible. Procedures exist and checks and balances are in place to ensure that all expenditures go through a proper approval process with the Board. All expenditures are accounted for during the Public Comment: The public comment portion of the meeting is an opportunity for those with no say in the formulation of the agenda (i.e. those who are not members of the board) to speak during the meeting. Public comment is offered in a spirit of open communication and the organization being receptive to new ideas and constructive suggestions. The Chair of the meeting may adopt a flexible approach
Procedures for the formulation of the member meeting Agenda: (standing rule #9) A. Every meeting of the membership shall have a written agenda B. The agenda shall consist of: a. Standing Items b. Old Business c. New Business C. Standing Items shall be items which either the general membership and/or board resolves at a prior meeting be placed upon the agenda at subsequent meetings. D. Old Business shall be items of business from previous meetings which shall not have been concluded and shall be added to the agenda by the Board President. E. New Business items shall be items not being either standing items or old business which it shall be in the purview of the membership to discuss. New business items shall be added to the agenda by the Board President, the board or by any three general members. F. Items of new business may be added to the agenda if communicated to the Board President in writing fourteen days prior to the published date of the meeting. Communication may be in the form of a letter and where an addition is being proposed by three general members each must sign a letter requesting such addition. G. No item(s) shall be added to the Agenda at the meeting.

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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Consensus Model for Decision Making: Standing Rule #8, All Board Meetings shall use the following consensus model for decision making:

When it appears that the group is nearing consensus or when a voting member has asked that the group move to consensus,
the facilitator shall ask:

  1. Is there any further discussion?
  2. Are there any objections? (Does anyone wish to stand aside?)
  3. Do we have consensus?

A voting member may only block consensus if s/he has an alternative suggestion. If the alternative also does not produce
consensus, another motion must be presented, or the issue must be dropped/tabled. If an individual cannot support the consensus statement but does not wish to block consensus s/he may stand aside. The objections shall be noted in the minutes. Friendly amendments can be offered (if appropriate), though the person who initiated the motion is not obligated to accept them.

If a tabled issue is still at an impasse at the following meeting, a voting member must make a motion on which the group will vote. The motion requires a simple majority to pass (unless otherwise noted in the by aws). If an issue is at an impasse and is time sensitive (i.e., it cannot be tabled to a future meeting), a voting member must make a motion on which the group will vote. The motion requires a simple majority to pass (unless otherwise noted in the bylaws).

The consensus model shall use the following ground rules:

  1. Participants should not speak out of turn. The facilitator will recognize hands in the order in which they were raised. Those who have not spoken on an issue will be given the option to do so before anyone speaks a second time.
  2. Comments should be brief, respectful, and relevant to the topic being discussed. Participants should avoid repetition and focus
    on closure.
  3. The facilitator shall put time limits on the discussion and choose a timekeeper. The time for discussion can be xtended by group consensus.
  4. Participants should accept decisions with which they can live to avoid debating minutia.
  5. When appropriate, the facilitator may call a break in the meeting to allow the person blocking consensus and the person initiating the motion to try to work out an alternative together.
  6. Everyone is equal.
  7. Derogatory personal comments are inappropriate.
  8. In groups of 20 or more, the decision-making process uses a modified form of consensus. An individual who blocks consensus must still offer an alternative. One alternative may be a suggestion to use Robert’s Rules of Order to resolve the issue under consideration. If the group (less the block) rejects the alternative, the group may then resolve to override the block for a “modified consensus minus one.” If two individuals block consensus, the standard form of consensus shall be used.

It is a good idea for someone to read these rules aloud at the beginning of a meeting, especially when new people are present. All Board members should receive training in these rules at the Board retreat.

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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BOARD OF DIRECTORS MEETING February 3, 2021 Produced Remotely

M I N U T E S

  1. Standing Items

I. Welcome & Check In A. Called to Order at: 7:05 PM
B. Welcome: Carolyn Wysinger welcomes attendees to the Board meeting. C. Land Acknowledgement. Carolyn Wysinger acknowledges the Ohlone and Ramaytush land on which this meeting is taking place.

II. Attendance: A. Present: Carolyn Wysinger (President), Suzanne Ford (Vice President), Anjali Rimi (Treasurer), Nguyen Pham (Secretary), Bivett Brackett, Tuquan Harrison, Elizabeth Lanyon, Kerby Lynch, Diana Oliva, Manuel Perez, Joshua Smith B. Apologies: C. Not Present:
D. Quorum Attained: Yes at 7:11 PM

III. Appointment of Timekeeper, Vibe Watcher, and Stack Monitor A. Timekeeper: Joshua Smith B. Vibe Watcher: Suzanne Ford C. Stack Monitor: Elizabeth Lanyon

IV. Read Mission Statement & Financial Protocol A. Mission Statement read by Joshua Smith B. Financial Protocol read by Anjali Rimi

V. Approval of Agenda

VI. Approval of Minutes

VII. Announcements A. Tuquan Harrison • Relaunching LGBTQI advisory committee for Human Rights Council, please share with networks. https://docs.google.com/forms/d/e/1FAIpQLSfwnzBew4W758nWcAzHmZhiMJIsFlClh6TuvJbhei mssF_mkQ/viewform • National Black HIV/AIDS Awareness Day Event: file:///Users/tuquanharrison/Downloads/NBHAAD%202021%20Banner.png B. Scott Shuemake: Black Joy Parade events, www.blackjoyparade.org

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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C. Suzanne Ford • March 31st is Trans Day of Visibility, committee will be presenting events and plans.
D. Anjali Rimi • Ox Talks, February 13th
https://www.eventbrite.com/e/ox-talks-tickets-138904917347?ref=eios • Panel on domestic violence within South Asian LGBTQ community:
https://www.eventbrite.com/e/yes-to-love-a-conversation-by-maitri-parivar-tickets- 137696190011?aff=ebdssbonlinesearch • The San Francisco LGBTQ Aging Research Partnership conducting survey: https://healthmanagement.qualtrics.com/jfe/form/SV_ahonNY3qQuwKvrv

VIII. Reports A. President – Congrats and thank you to committees for all the committee meetings. Amplifying content and the work being done to include and uplift different communities throughout the area. I have been asked to join the board of the organization that George Floyd’s family is starting, which will focus on issues important to the Black community. B. Vice President – All are invited to next week’s Membership Meeting. C. Treasurer – Really trying to understand and breakdown the revenue stream and the future plans. Many efforts happening to up revenue, but they will be lax at first and then continue to gain steam.
D. Secretary – Thank you to meeting attendees for sharing items in rapid succession during Announcements. E. Executive Director – Operating Account: $335,905.77; Restricted Funds: $26,543.24; Reserve Account: $600,389. • Hope to start sharing the plans for Pride around mid-February.
• Pride 365: “Inside Pride” • Work on annual financial audit has begun. • Community Grand Marshals suggestions still open. • Website refresh is happening. • Fundraising Appeal was a good first effort, hope to increase level of donation. • In talks with Pink Triangle on what the event will look like. • Questions and comments from the Board: • Bivett Brackett: Make the membership page on the website more prominent and highlight the different levels of membership. • Joshua Smith: Is the organization ready to put in applications for stimulus grants etc., from the new administration if it’ll be possible? F. Board Committee Reports:
• Policies & Procedures (Manuel Perez): Sections B and G are now in public review; a feedback form is set up and accessible to members. • Community Affairs (Bivett Brackett and Joshua Smith): Submitted the first version of the membership evaluation and feedback form for edits from Board President. Talked with staff about options for scaled back events etc. Looking to discuss highlighting local businesses and community members.

• Audit (Nguyen Pham): Front-loading this year’s audit with bookkeeping cleanup, then will proceed with general audit. Should be done with a draft audit around April. • Development (Elizabeth Lanyon): Priorities include golf tournament, storytelling, equity, grants, fundraising etc. Looking to do a give-get program.
• Suzanne Ford and Nguyen Pham on golf tournament: Another meeting with golf partners on Feb 4th for the tournament. October 9th is still the date for the event itself.

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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  1. Old Business A. Board Schedule: All meetings were on the first Wednesday except June 2nd which was moved in a previous meeting in honor of National Native American observance day. However, trouble figuring out what the parameters of the observance day is and where it is recognized.

  2. New Business
    A. Event Planning Update • Large scale public gatherings that were considered normal are not going to be possible; however, smaller scale and extremely safe events will be possible. These would be supplemented with online events. Working with Frameline and Openhouse and looking to release more information on those collaborations soon. Looking to use the Progress Pride flags when hanging up flags across the City. Also going to plan events later in the year, one event includes National Coming Out Day. • Comment from the Board (Joshua Smith): Utilizing community relationships and the tools available to produce Pride 365.

  3. Public Comment

  4. In Memoriam Kenneth Jones
    Cicely Tyson
    Hank Aaron
    Cloris Leachman
    Siegfried
    Tyianna Alexander Samuel Edmund Damián Valentín Bianca “Muffin” Bankz Dominique Jackson Marilyn Ruth Maldonado Vichar Ratanapakdee

  5. Adjournment Time stamp: 8:35 PM Feb 21 OPERATING ACTIVITIES Net Income -80,721.11 Adjustments to reconcile Net Income to net cash provided by operations: 0250L · Payroll Taxes Due Payable 2,034.50 Net cash provided by Operating Activities -78,686.61 Net cash increase for period -78,686.61 Cash at beginning of period 972,699.17 Cash at end of period 894,012.56 9:13 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 03/01/21 Statement of Cash Flows February 2021 Page 1 9:17 AM 03/01/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of February 28, 2021 Feb 28, 21 ASSETS Current Assets Checking/Savings 0101 · Wells Fargo Bank Checking 0101 · Wells Fargo Bank Checking - Unrestricted Funds 232,838.45 0101A · Restricted Funds 0101AGR · Howard Grayson LGBT 853.01 0101ALA · Latin Stage 520.35 0101API · Pink Triangle 24,507.74 0101ASI · Sistahs Steppin 818.31 0101ASO · Soul of Pride 7,482.31 Total 0101A · Restricted Funds 34,181.72 Total 0101 · Wells Fargo Bank Checking 267,020.17 0102 · WellsFargo MarketRate (Reserve) 600,393.72 0104 · WellsFargo Bank Savings 26,543.44 0113 · Petty Cash Account 55.23 Total Checking/Savings 894,012.56 Accounts Receivable 0115 · Accounts Receivable (General) 194,500.00 0117 · Sponsorship Receivable 99,616.00 Total Accounts Receivable 294,116.00 Total Current Assets 1,188,128.56 Fixed Assets 0140 · FURNITURE & EQUIPMENT 0140a · Furniture & Equipment -40,797.49 0141 · Accumulated Depreciation 40,797.49 Total 0140 · FURNITURE & EQUIPMENT 0.00 Total Fixed Assets 0.00 Other Assets 0189 · TRADEMARKS 0189A · Trademarks 60,610.96 0189B · Accumulated Amortization -57,510.96 Total 0189 · TRADEMARKS 3,100.00 0195 · Other Deposits 27,330.00 Total Other Assets 30,430.00 TOTAL ASSETS 1,218,558.56 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Page 1 of 2 9:17 AM 03/01/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of February 28, 2021 Feb 28, 21 0213 · Deferred revenue 17,690.00 0219 · Sponsorship Temp Restricted 150,000.00 0250L · Payroll Taxes Due Payable -2,986.13 0255L · Vacation Time Account Payable 14,943.82 Total Other Current Liabilities 179,647.69 Total Current Liabilities 179,647.69 Total Liabilities 179,647.69 Equity 3000 · Opening Bal Equity 188,770.00 3100 · Temp Restricted Net Assets (TRN 344,875.00 3800.1 · NetAssetsReleased, UnRestrict 425,490.00 3800.4 · NetAssetsReleased, TempRestrict -425,490.00 3900 · Retained Earnings 847,963.73 Net Income -342,697.86 Total Equity 1,038,910.87 TOTAL LIABILITIES & EQUITY 1,218,558.56 Page 2 of 2 Oct 20 Nov 20 Dec 20 Jan 21 Feb 21 TOTAL Ordinary Income/Expense Income 0402 · Membership Income 570.00 285.00 75.00 245.00 140.00 1,315.00 0414 · Donations (Individual) Income 80.00 2,173.22 255.00 425.00 1,065.03 3,998.25 0421 · Interest Income 5.30 5.12 5.30 5.33 4.81 25.86 0430 · Grants For the Arts 0430A · Pride - Grants for the Arts 0.00 0.00 50,000.00 0.00 0.00 50,000.00 Total 0430 · Grants For the Arts 0.00 0.00 50,000.00 0.00 0.00 50,000.00 0490 · Fundraising - General 0.00 31,467.54 619.25 0.00 0.00 32,086.79 4900 · Fiscal Sponsee Income 4900.40 · Grants 0.00 0.00 0.00 0.00 10,000.00 10,000.00 4900.49 · Fundraising 0.00 0.00 5,000.00 0.00 0.00 5,000.00 Total 4900 · Fiscal Sponsee Income 0.00 0.00 5,000.00 0.00 10,000.00 15,000.00 Total Income 655.30 33,930.88 55,954.55 675.33 11,209.84 102,425.90 Gross Profit 655.30 33,930.88 55,954.55 675.33 11,209.84 102,425.90 Expense 0600 · Advertising (Administrative) 462.00 4.52 0.00 0.00 0.00 466.52 0602 · Bank Fees 106.09 106.09 171.09 106.09 106.09 595.45 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 1,931.82 671.82 671.82 1,268.27 1,091.82 5,635.55 0603U · Utilities 371.80 0.00 0.00 305.09 0.00 676.89 Total 0603 · Utilities and Maintenance 2,303.62 671.82 671.82 1,573.36 1,091.82 6,312.44 0604 · Messenger Expense 0.00 24.00 0.00 0.00 0.00 24.00 0605 · Membership Dues Expense 120.00 0.00 0.00 0.00 0.00 120.00 0606 · Insurance Expense 6,322.66 374.89 -274.29 0.00 329.75 6,753.01 0607 · Postage Expense 24.84 0.00 0.00 0.00 0.00 24.84 0608 · Copying/Printing Expense 0.00 92.35 0.00 0.00 21.39 113.74 0609 · Office Supplies Expense 0.00 312.08 1,127.37 78.90 0.00 1,518.35 0610 · Accounting/Auditing Expense 2,000.00 2,000.00 2,000.00 2,000.00 8,912.50 16,912.50 0612 · Other Supplies 265.00 0.00 0.00 0.00 0.00 265.00 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 6,888.46 3,273.64 3,273.64 4,019.56 4,006.36 21,461.66 Total 0613 · Employee Benefits Expense 6,888.46 3,273.64 3,273.64 4,019.56 4,006.36 21,461.66 0614 · Equipment Rental Expense 215.02 215.02 215.02 319.55 215.02 1,179.63 0615 · Rent (Office) Expense 8,957.57 8,957.57 8,957.57 8,957.57 8,957.57 44,787.85 0616 · Rent (Non-Office Space) Exp. 2,009.94 2,009.94 1,657.00 1,718.00 1,718.00 9,112.88 0618 · Equipment Repair & Maintenance 112.36 337.08 0.00 0.00 357.30 806.74 0619 · Contracted Services 20,000.00 14,900.00 22,400.00 20,000.00 20,000.00 97,300.00 0620 · Contractors 0.00 7,460.00 5,596.00 4,066.00 5,141.00 22,263.00 0622 · Payroll Taxes 3,431.09 2,146.78 2,631.28 2,752.42 2,632.90 13,594.47 0625 · Telephone Expense 452.83 454.12 453.12 455.25 458.36 2,273.68 0626 · Payroll Expense 0626A · Payroll expense 44,850.90 28,062.50 34,395.83 35,979.16 34,416.66 177,705.05 Total 0626 · Payroll Expense 44,850.90 28,062.50 34,395.83 35,979.16 34,416.66 177,705.05 0627 · Permit Costs 0.00 0.00 0.00 1,000.00 0.00 1,000.00 0628 · Community Partners Grants 0628B · Grants from Board 750.00 0.00 0.00 0.00 0.00 750.00 Total 0628 · Community Partners Grants 750.00 0.00 0.00 0.00 0.00 750.00 0629 · Educational Development Exp. 0.00 0.00 0.00 349.00 0.00 349.00 0631 · Media/PR Expense 0.00 500.00 350.00 1,000.00 119.40 1,969.40 0632 · Volunteer/Staff Recognition Exp 444.30 0.00 0.00 42.51 49.78 536.59 0655 · Data Management Expense 1,659.77 1,684.07 1,897.30 1,648.77 1,397.05 8,286.96 0656 · HR Expense 0.00 6.00 0.00 0.00 0.00 6.00 0660 · Fundraising Expense 350.00 0.00 0.00 0.00 0.00 350.00 6700 · Reallocation Expenses 0.00 0.00 5,000.00 0.00 0.00 5,000.00 9:16 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 03/01/21 Profit & Loss Accrual Basis October 2020 through February 2021 Page 1 Oct 20 Nov 20 Dec 20 Jan 21 Feb 21 TOTAL 6800 · Fiscal Sponsee Expenses 6800.19 · Contracted Services 500.00 500.00 0.00 0.00 2,000.00 3,000.00 6800.24 · Entertainer/Speaker Expense 285.00 0.00 0.00 0.00 0.00 285.00 Total 6800 · Fiscal Sponsee Expenses 785.00 500.00 0.00 0.00 2,000.00 3,285.00 Total Expense 102,511.45 74,092.47 90,522.75 86,066.14 91,930.95 445,123.76 Net Ordinary Income -101,856.15 -40,161.59 -34,568.20 -85,390.81 -80,721.11 -342,697.86 Net Income -101,856.15 -40,161.59 -34,568.20 -85,390.81 -80,721.11 -342,697.86 9:16 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 03/01/21 Profit & Loss Accrual Basis October 2020 through February 2021 Page 2