San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.
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BOARD OF DIRECTORS MEETING April 7, 2021 Being Produced Remotely
A G E N D A
ITEMS
I.
Welcome, Check In, and Land Acknowledgement
A.
Called to Order at:
B.
Welcome:
C.
Land Acknowledgement read by:
II. Attendance:
A.
Present:
B.
Apologies:
C.
Not Present:
D.
Quorum Attained:
III. Appointment of Timekeeper, Vibe Watcher, and Stack Monitor
A.
Timekeeper:
B.
Vibe Watcher:
C.
Stack Monitor:
IV. Read Mission Statement and Financial Protocol
A.
Mission Statement read by:
B.
Financial Protocol read by:
V. Approval of Agenda
A.
Timestamp:
VI. Approval of Minutes A. Timestamp:
VII. Announcements
VIII. Reports
A.
President -
B.
Vice President -
C.
Treasurer -
D.
Secretary -
E.
Executive Director –
F.
Board Committee Reports:
•
Policies & Procedures
•
Community Affairs
•
Audit
•
Development
•
Budget & Finance
San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.
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Old Business (0 min) A. None
New Business (20 minutes) A. FY2021 Budget
Public Comment (2 mins per person – 10 mins total)
In Memoriam (5 mins)
Adjournment
Time stamp:
Approximate Time: (105 minutes)
Closed session may occur after adjournment
San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.
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Mission Statement;
The mission of the San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee is to educate the
world, commemorate our heritage, celebrate our culture, and liberate our people.
Land Acknowledgement Statement (as of January 28, 2021):
We at San Francisco Pride acknowledge that we are meeting on the unceded ancestral homeland of the Ramaytush
Ohlone peoples, the original inhabitants of the San Francisco peninsula.
Financial Protocol:
No expenditure can be incurred without going through the Executive Director in advance. This includes reimbursement
of expenses outside of the set guidelines. If you expect to have an expenditure, prior approval must be sought from the
Executive Director as soon as possible. Procedures exist and checks and balances are in place to ensure that all
expenditures go through a proper approval process with the Board. All expenditures are accounted for during the
Public Comment:
The public comment portion of the meeting is an opportunity for those with no say in the formulation of the agenda (i.e.
those who are not members of the board) to speak during the meeting. Public comment is offered in a spirit of open
communication and the organization being receptive to new ideas and constructive suggestions. The Chair of the
meeting may adopt a flexible approach
Procedures for the formulation of the member meeting Agenda: (standing rule #9)
A. Every meeting of the membership shall have a written agenda
B. The agenda shall consist of:
a. Standing Items
b. Old Business
c. New Business
C. Standing Items shall be items which either the general membership and/or board resolves at a prior meeting be
placed upon the agenda at subsequent meetings.
D. Old Business shall be items of business from previous meetings which shall not have been concluded and shall be
added to the agenda by the Board President.
E. New Business items shall be items not being either standing items or old business which it shall be in the
purview of the membership to discuss. New business items shall be added to the agenda by the Board President,
the board or by any three general members.
F. Items of new business may be added to the agenda if communicated to the Board President in writing fourteen
days prior to the published date of the meeting. Communication may be in the form of a letter and where an addition
is being proposed by three general members each must sign a letter requesting such addition.
G. No item(s) shall be added to the Agenda at the meeting.
San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.
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Consensus Model for Decision Making: Standing Rule #8, All Board Meetings shall use the following consensus model for decision making:
When it appears that the group is nearing consensus or when a voting member has asked that the group move to
consensus,
the facilitator shall ask:
A voting member may only block consensus if s/he has an alternative suggestion. If the alternative also does not
produce
consensus, another motion must be presented, or the issue must be dropped/tabled. If an individual cannot support the
consensus statement but does not wish to block consensus s/he may stand aside. The objections shall be noted in the
minutes. Friendly amendments can be offered (if appropriate), though the person who initiated the motion is not
obligated to accept them.
If a tabled issue is still at an impasse at the following meeting, a voting member must make a motion on which the group will vote. The motion requires a simple majority to pass (unless otherwise noted in the by aws). If an issue is at an impasse and is time sensitive (i.e., it cannot be tabled to a future meeting), a voting member must make a motion on which the group will vote. The motion requires a simple majority to pass (unless otherwise noted in the bylaws).
The consensus model shall use the following ground rules:
It is a good idea for someone to read these rules aloud at the beginning of a meeting, especially when new people are present. All Board members should receive training in these rules at the Board retreat.
San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc. Page 1 of 4 BOARD OF DIRECTORS MEETING March 3, 2021 Produced Remotely M I N U T E S ITEMS 1. Standing Items I. Welcome & Check In A. Called to Order at: 7:03 PM B. Welcome: Carolyn Wysinger welcomes attendees. II. Attendance: A. Present: Carolyn Wysinger (President), Suzanne Ford (Vice President), Anjali Rimi (Treasurer), Nguyen Pham (Secretary), Tuquan Harrison, Elizabeth Lanyon, Diana Oliva, Manuel Perez, Joshua Smith B. Apologies: Bivett Bracket C. Not Present: Kerby Lynch D. Quorum Attained: Yes at 7:07 PM III. Appointment of Timekeeper, Vibe Watcher, and Stack Monitor A. Timekeeper: Diana Oliva B. Vibe Watcher: Elizabeth Lanyon C. Stack Monitor: Anjali Rimi IV. Read Mission Statement, Financial Protocol, & Land Acknowledgement A. Mission Statement read by Elizabeth Lanyon B. Financial Protocol read by Anjali Rimi C. Land Acknowledgement read by Nguyen Pham V. Approval of Agenda A. At 7:11 PM, Suzanne Ford moves to approve agenda, Elizabeth Lanyon seconds. Motion carries unanimously. VI. Approval of Minutes A. At 7:12 PM, Joshua Smith moves to approve February 2021 minutes, Anjali Rimi seconds. Motion carries unanimously. VII. Announcements A. Anjali: News from Ghana and the criminalization of queerness; ask that everyone signal boost and help the people in Ghana. https://www.gofundme.com/f/lgbt-rights-ghana- community-support-fund. Vaccine Town Hall for the LGBTQ Community on Tuesday, March 9th at 4 PM; Register for Zoom link: bit.ly/3bPCpx4. TDOV is March 31st.
San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.
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VIII. Reports
A.
President – Committees are working in full force, doing amazing work. Please check Pride
emails as Board Members. Had a meeting with Mansingh Chouhan about World Pride,
decided that it is not a good time to apply for World Pride due to budget.
B.
Vice President – No report.
C.
Treasurer – Emphasize amplifying SF Pride and fundraising for the organization. The Budget
and Finance Committee will present in April. The work around the budget is being done, no
need to panic.
D.
Secretary – No report, will share more during committee reports.
E.
Executive Director –
•
Excited to get sales started.
•
Staff continues to work remotely; able to get a financing deal with Apple to get better
equipment to accommodate remote work.
•
Planning for Pride 2021 underway, logo revealed. Plan to announce in February has
shifted, planning to announce in mid-March.
•
Chinatown Pride on March 25th at 6:00pm, hour-long online fundraiser. We need
Board members to: (1) purchase tickets! (2) encourage your networks to purchase
tickets! (3) Solicit monetary donations that will offset the cost of producing the
event, ensuring more of the ticket sales revenue will go to the two organizations.
•
SF Pride 365 continues to materialize.
•
Inside Pride guide: Soliciting ideas for next interviews.
•
Podcast debuting on March 4th.
•
Community Partner Spotlight: LGBT Asylum Project.
•
Question from Tuquan: How are you planning to partner with the CAC?
•
Peter-Astrid: Right now, we are producing episodes on a monthly basis;
once we get more done, we can partner more. Will connect with the CAC
as soon as possible.
•
Work on audit continues.
•
Community Grand Marshal program is undergoing a refresh.
•
Continuing to work on the website, more features coming soon.
•
Changing the membership roles to Network for Good. This would save the
organization money, and most people won’t notice the change. But
communications will go out to all members about this change.
•
Question from Anjali: Did SF Pride get the funds from the fundraising Anjali did?
•
Fred: I think everything went well and the donations will come.
F.
Board Committee Reports:
•
Policies & Procedures: Manuel Perez
•
Meeting very regularly. Done all the nitty gritty detail work.
•
Section G is up for review right now.
•
Speaks to how the Board communicates with another about affairs.
•
Eliminated phone calls as preferred method of communication between
Board members. Went through and modernized the language.
San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.
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• Motion carries at 7:51 PM with one abstention from Joshua.
•
Community Affairs: Joshua Smith and Tuquan Harrison
•
Excited to see the Pride 365.
•
Been floating the idea of getting committees to meet together, like with
Development etc.
•
Presentation on the SF Pride Membership Survey
•
Goals: Membership Engagement, DEI Outreach, Culturally Affirming
Pride Event
•
Timeline: March 15th – Survey Launch, April 16th – Data Analysis,
May - Community Engagement
•
Question from Anjali: What’s the communication strategy?
•
Tuquan: Direct emails, personalized links. Working more with staff
to get more information on the technology.
•
Anjali: Is it possible to contact old members/members that have left?
•
Tuquan: Priority right now is working with current members
•
Joshua: There will most likely be a phase in which Board will need to
help reach out to membership.
•
Suzanne: Did I miss an executive committee email?
•
Tuquan: No, more like trying to get more people involved from
different departments and throughout the board involved.
•
Chris: Pride does retain the contact information for past members,
that is possible for future projects.
•
Audit: Nguyen Pham
•
Still on track to complete a draft audit by April.
•
Development: Elizabeth Lanyon
•
Asks for the Board
•
Purchase tickets for the different events.
•
Submit LGBTQ restaurant recommendations to Nguyen Pham and
Suzanne Ford.
•
Provide feedback about the Board’s give/get program.
•
Question from Carolyn: Does purchasing tickets for the events count
towards our give/get goal?
•
Elizabeth: Yes of course!
•
Anjali: If there is collateral, we can post on Instagram and other
social media.
•
RJB: Sponsorship deck will go out for people to post along with
other information that people can advertise.
Old Business A. None
New Business A. None
San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.
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Public Comment • Joshua Smith: Are we reaching out to Nikki Calma? • RJB: Yes, we reached out to them.
In Memoriam
•
Marie Smith
•
Ari Gold
•
Jeffrey “J.J.” Bright
•
Chyna Carrillo
Adjournment Time stamp: 8:21 PM Mar 21 OPERATING ACTIVITIES Net Income -31,179.20 Adjustments to reconcile Net Income to net cash provided by operations: 0250L · Payroll Taxes Due Payable -12,965.58 Net cash provided by Operating Activities -44,144.78 Net cash increase for period -44,144.78 Cash at beginning of period 894,012.56 Cash at end of period 849,867.78 6:35 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 04/01/21 Statement of Cash Flows March 2021 Page 1 6:39 PM 04/01/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of March 31, 2021 Mar 31, 21 ASSETS Current Assets Checking/Savings 0101 · Wells Fargo Bank Checking 0101 · Wells Fargo Bank Checking - Unrestricted Funds 189,388.34 0101A · Restricted Funds 0101AGR · Howard Grayson LGBT 853.01 0101ALA · Latin Stage 520.35 0101API · Pink Triangle 24,507.74 0101ASI · Sistahs Steppin 818.31 0101ASO · Soul of Pride 6,782.31 Total 0101A · Restricted Funds 33,481.72 Total 0101 · Wells Fargo Bank Checking 222,870.06 0102 · WellsFargo MarketRate (Reserve) 600,398.82 0104 · WellsFargo Bank Savings 26,543.67 0113 · Petty Cash Account 55.23 Total Checking/Savings 849,867.78 Accounts Receivable 0115 · Accounts Receivable (General) 19,500.00 Total Accounts Receivable 19,500.00 Total Current Assets 869,367.78 Fixed Assets 0140 · FURNITURE & EQUIPMENT 0140a · Furniture & Equipment 4,999.51 0141 · Accumulated Depreciation -4,999.51 Total 0140 · FURNITURE & EQUIPMENT 0.00 Total Fixed Assets 0.00 Other Assets 0189 · TRADEMARKS 0189A · Trademarks 60,610.96 0189B · Accumulated Amortization -57,510.96 Total 0189 · TRADEMARKS 3,100.00 0195 · Other Deposits 95,710.59 Total Other Assets 98,810.59 TOTAL ASSETS 968,178.37 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 0250L · Payroll Taxes Due Payable -15,951.71 Page 1 of 2 6:39 PM 04/01/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of March 31, 2021 Mar 31, 21 0255L · Vacation Time Account Payable 14,943.82 Total Other Current Liabilities -1,007.89 Total Current Liabilities -1,007.89 Total Liabilities -1,007.89 Equity 3000 · Opening Bal Equity 81,844.00 3100 · Temp Restricted Net Assets (TRN 344,875.00 3800.1 · NetAssetsReleased, UnRestrict 425,490.00 3800.4 · NetAssetsReleased, TempRestrict -425,490.00 3900 · Retained Earnings 916,344.32 Net Income -373,877.06 Total Equity 969,186.26 TOTAL LIABILITIES & EQUITY 968,178.37 Page 2 of 2 6:36 PM 04/01/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Profit & Loss October 2020 through March 2021 March 2021 Oct 2020- Mar 2021 Ordinary Income/Expense Income 0402 · Membership Income 290.00 1,605.00 0414 · Donations (Individual) Income 130.00 4,128.25 0421 · Interest Income 5.33 31.19 0430 · Grants For the Arts 0430A · Pride - Grants for the Arts 0.00 50,000.00 Total 0430 · Grants For the Arts 0.00 50,000.00 0435 · Other Grants Income 62,500.00 62,500.00 0490 · Fundraising - General 13,110.39 45,197.18 4900 · Fiscal Sponsee Income 4900.40 · Grants 0.00 10,000.00 4900.49 · Fundraising 0.00 5,000.00 Total 4900 · Fiscal Sponsee Income 0.00 15,000.00 Total Income 76,035.72 178,461.62 Gross Profit 76,035.72 178,461.62 Expense 0600 · Advertising (Administrative) 0.00 466.52 0602 · Bank Fees 106.09 701.54 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 1,091.82 6,727.37 0603U · Utilities 0.00 676.89 Total 0603 · Utilities and Maintenance 1,091.82 7,404.26 0604 · Messenger Expense 40.00 64.00 0605 · Membership Dues Expense 0.00 120.00 0606 · Insurance Expense -34.00 6,719.01 0607 · Postage Expense 0.00 24.84 0608 · Copying/Printing Expense 0.00 113.74 0609 · Office Supplies Expense 222.60 1,740.95 0610 · Accounting/Auditing Expense 2,000.00 18,912.50 0612 · Other Supplies 0.00 265.00 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 4,006.36 25,468.02 Total 0613 · Employee Benefits Expense 4,006.36 25,468.02 0614 · Equipment Rental Expense 215.02 1,394.65 0615 · Rent (Office) Expense 8,957.57 53,745.42 0616 · Rent (Non-Office Space) Exp. 1,037.00 10,149.88 0618 · Equipment Repair & Maintenance 0.00 806.74 0619 · Contracted Services 35,000.00 132,300.00 0620 · Contractors 4,480.00 26,743.00 0622 · Payroll Taxes 3,138.14 16,732.61 0623 · Travel Expense 43.82 43.82 0625 · Telephone Expense 458.36 2,732.04 Page 1 of 2 6:36 PM 04/01/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Profit & Loss October 2020 through March 2021 March 2021 Oct 2020- Mar 2021 0626 · Payroll Expense 0626A · Payroll expense 41,020.82 218,725.87 Total 0626 · Payroll Expense 41,020.82 218,725.87 0627 · Permit Costs 0.00 1,000.00 0628 · Community Partners Grants 0628B · Grants from Board 1,000.00 1,750.00 Total 0628 · Community Partners Grants 1,000.00 1,750.00 0629 · Educational Development Exp. 0.00 349.00 0631 · Media/PR Expense 1,500.00 3,469.40 0632 · Volunteer/Staff Recognition Exp 0.00 536.59 0635 · Legal Expense 20.00 20.00 0655 · Data Management Expense 2,211.32 10,498.28 0656 · HR Expense 0.00 6.00 0660 · Fundraising Expense 0.00 350.00 6700 · Reallocation Expenses 0.00 5,000.00 6800 · Fiscal Sponsee Expenses 6800.01 · Advertising 700.00 700.00 6800.19 · Contracted Services 0.00 3,000.00 6800.24 · Entertainer/Speaker Expense 0.00 285.00 Total 6800 · Fiscal Sponsee Expenses 700.00 3,985.00 Total Expense 107,214.92 552,338.68 Net Ordinary Income -31,179.20 -373,877.06 Net Income -31,179.20 -373,877.06 Page 2 of 2