Board Packet

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San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

AGENDA BOARD OF DIRECTORS MEETING Being Produced Remotely — Wednesday, October 6, 2021 – 7:00 PM

I. Standing Items (70 mins) A. Welcome & Check In

  1. Called to Order at:

Timestamp:

  1. Welcome:
  2. Land Acknowledgement read by:

B. Attendance

  1. In attendance:
  2. Apologies:
  3. Not Present:
  4. Quorum Attained:

Timestamp:

C. Appointment of Meeting Roles

  1. Timekeeper:
  2. Vibe Watcher:
  3. Stack Monitor:

D. Read Mission Statement & Financial Protocol

  1. Mission Statement read by:
  2. Financial Protocol read by:

Timestamp:

E. Approval of Agenda

Timestamp:

F. Approval of Minutes

Timestamp:

G. Announcements (Please post details in the chat: date, time, event name, links for more information.)

H. Reports

  1. President –
  2. Vice President –
  3. Treasurer –
  4. Secretary –
  5. Executive Director –
  6. Committee Reports – • Policies & Procedures • Community Affairs • Audit
    • Development • Budget & Finance

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San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

II. Old Business (0 min) A. (none)

III. New Business (55 minutes) A. Seating of Board Members-Elect (10 mins) B. Officer Elections (45 mins)

IV. Public Comment (2 mins per person, 5 slots – 10 mins total)

V. In Memoriam (5 mins, please put names in the chat)

VI. Adjournment Timestamp:

Approximate Time: (140 minutes) 3

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

Mission Statement; The mission of the San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee is to educate the world, commemorate our heritage, celebrate our culture, and liberate our people. Missio The mi comme Land Acknowledgement Statement (as of January 28, 2021): We at San Francisco Pride acknowledge that we are meeting on the unceded ancestral homeland of the Ramaytush Ohlone peoples, the original inhabitants of the San Francisco peninsula.
Financ No exp outside soon a Financial Protocol: No expenditure can be incurred without going through the Executive Director in advance. This includes reimbursement of expenses outside of the set guidelines. If you expect to have an expenditure, prior approval must be sought from the Executive Director as soon as possible. Procedures exist and checks and balances are in place to ensure that all expenditures go through a proper approval process with the Board. All expenditures are accounted for during the Public The pu are not organiz in allow Public Comment: The public comment portion of the meeting is an opportunity for those with no say in the formulation of the agenda
(i.e. those who are not members of the board) to speak during the meeting. Public comment is offered in a spirit
of open communication and the organization being receptive to new ideas and constructive suggestions. The Chair
of the meeting may adopt a flexible approach in allowing public comment but will not tolerate personal attacks and/or indecorous behavior. Proced A. Ev B. Th

  3. C. Sta subsequ D Old Procedures for the formulation of the member meeting Agenda: (standing rule #9) A. Every meeting of the membership shall have a written agenda B. The agenda shall consist of:
  4. Standing Items
  5. Old Business
  6. New Business C. Standing Items shall be items which either the general membership and/or board resolves at a prior meeting be placed upon the agenda at subsequent meetings. D. Old Business shall be items of business from previous meetings which shall not have been concluded and shall be added to the agenda by the Board President. E. New Business items shall be items not being either standing items or old business which it shall be in the purview of the membership to discuss. New business items shall be added to the agenda by the Board President, the board or by any three general members. F. Items of new business may be added to the agenda if communicated to the Board President in writing fourteen days prior to the published date of the meeting. Communication may be in the form of a letter and where an addition is being proposed by three general members each must sign a letter requesting such addition. G. No item(s) shall be added to the Agenda at the meeting.

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San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

Consensus Model for Decision Making: Standing Rule #8, All Board Meetings shall use the following consensus model for decision making:

When it appears that the group is nearing consensus or when a voting member has asked that the group move to consensus, the facilitator shall ask:

  1. Is there any further discussion?
  2. Are there any objections? (Does anyone wish to stand aside?)
  3. Do we have consensus?

A voting member may only block consensus if s/he has an alternative suggestion. If the alternative also does not produce
consensus, another motion must be presented, or the issue must be dropped/tabled. If an individual cannot support the consensus statement but does not wish to block consensus s/he may stand aside. The objections shall be noted in the minutes. Friendly amendments can be offered (if appropriate), though the person who initiated the motion is not obligated to accept them.

If a tabled issue is still at an impasse at the following meeting, a voting member must make a motion on which the group will vote. The motion requires a simple majority to pass (unless otherwise noted in the by aws). If an issue is at an impasse and is time sensitive (i.e., it cannot be tabled to a future meeting), a voting member must make a motion on which the group will vote. The motion requires a simple majority to pass (unless otherwise noted in the bylaws).

The consensus model shall use the following ground rules:

  1. Participants should not speak out of turn. The facilitator will recognize hands in the order in which they were raised. Those who have not spoken on an issue will be given the option to do so before anyone speaks a second time.
  2. Comments should be brief, respectful, and relevant to the topic being discussed. Participants should avoid repetition and focus on closure.
  3. The facilitator shall put time limits on the discussion and choose a timekeeper. The time for discussion can be extended by group consensus.
  4. Participants should accept decisions with which they can live to avoid debating minutia.
  5. When appropriate, the facilitator may call a break in the meeting to allow the person blocking consensus and the person initiating the motion to try to work out an alternative together.
  6. Everyone is equal.
  7. Derogatory personal comments are inappropriate.
  8. In groups of 20 or more, the decision-making process uses a modified form of consensus. An individual who blocks consensus must still offer an alternative. One alternative may be a suggestion to use Robert’s Rules of Order to resolve the issue under consideration. If the group (less the block) rejects the alternative, the group may then resolve to override the block for a “modified consensus minus one.” If two individuals block consensus, the standard form of consensus shall be used.

It is a good idea for someone to read these rules aloud at the beginning of a meeting, especially when new people are present. All Board members should receive training in these rules at the Board retreat. Sep 21 OPERATING ACTIVITIES Net Income -25,676.38 Adjustments to reconcile Net Income to net cash provided by operations: 0212 · Customer Deposit-Prepaid Income -8,320.00 0215L · Health/Fire Permit Fees Payable -750.00 0216 · Vendor Security Deposits -600.00 0250L · Payroll Taxes Due Payable -10,504.22 0255L · Vacation Time Account Payable 2,111.51 Net cash provided by Operating Activities -43,739.09 INVESTING ACTIVITIES 0189 · TRADEMARKS:0189B · Accumulated Amortization 310.00 0191 · Prepaid Expenses -7,000.00 Net cash provided by Investing Activities -6,690.00 Net cash increase for period -50,429.09 Cash at beginning of period 639,885.91 Cash at end of period 589,456.82 12:50 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 10/02/21 Statement of Cash Flows September 2021 Page 1

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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BOARD OF DIRECTORS MEETING Wednesday, September 1, 2021 – 7:00 PM Produced Remotely

M I N U T E S ITEMS

  1. Standing Items

I. Welcome, Check In, and Land Acknowledgement A. Called to Order
Timestamp: 7:02 PM B. Welcome: Carolyn Wysinger C. Land Acknowledgement read by: Elizabeth Lanyon

II. Attendance: A. Present: Carolyn Wysinger (President), Suzanne Ford (Vice President), Anjali Rimi (Treasurer), Nguyen Pham (Secretary), Elizabeth Lanyon, Manuel Alejandro Pérez, Joshua Smith B. Apologies: C. Not Present: Announced that Diana Oliva and Bivett Brackett have resigned. D. Quorum Attained: Yes, at 7:05 PM

III. Appointment of Timekeeper, Vibe Watcher, and Stack Monitor A. Timekeeper: Joshua Smith B. Vibe Watcher: Peter-Astrid Kane C. Stack Monitor: RJB (Rachel Jacob Barnett)

IV. Read Mission Statement and Financial Protocol A. Mission Statement read by: Manuel Alejandro Pérez B. Financial Protocol read by: Anjali Rimi

V. Approval of Agenda: Elizabeth Lanyon moves to approve agenda, Joshua Smith seconds. Motion carries unanimously. Timestamp: 7:08 PM

VI. Approval of Minutes: Joshua Smith moves to approve August 2021 minutes, Manuel Alejandro Pérez seconds. Motion carries with one abstention from Suzanne Ford. Timestamp: 7:09 PM

VII. Announcements A. Suzanne: Oakland Trans March, near Latin Square, 2:00 PM, Saturday, September 3rd. B. Anjali: Grassroots fundraiser for Oakland Trans March: https://gofund.me/a983f4a4. Oakland Pride 2021 has been cancelled. Refreshing Black Lives Matter mural in Oakland: https://fb.me/e/ZGSaIhfc and https://www.eventbrite.com/e/celebrate-oakland-lgbtq-pride- refresh-the-all-black-lives-matter-mural-tickets-168653917407 C. Elizabeth: Castro LGBT Cultural District, hub, testing and vaccinations, every Sat. from 12 Noon to 5:00 PM. On Noe near the Lookout. Also, there will be a survey distributed by the District to determine representation in the Castro District. Ask her if you have questions. D. Carolyn: National Women’s’ LGBT Survey. Want to get more Black LGBTQ women to fill it out, hosted at the Arts-Science Academy. Also, Castro LGBTQ Cultural District is sponsoring COVID every Saturday 11am-5pm, Noe and Market; will have survey (https://gofund.me/a983f4a4) and town hall meeting next month.

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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VIII. Reports A. President – Has been mostly working with Fred to go over the Freedom Day event, though it is currently postponed. Thanked Fred and Pete for all their work as we juggled the difficulties of putting out a statement. Thanked the Board for their input, this will likely be challenges we face in 2022, with the pandemic and plans. Carolyn was appointed to the National Federation of Democratic Women, where she also serves on the California iteration. Thanked Elizabeth for being with her at the Dykes on Bikes Anniversary celebration, spoke about the importance of having the DOB participate at Pride Movie Night at Oracle Park. B. Vice President – Expressed concerns that issues within her family have kept her less involved the last month, but she assures us that she is stepping back up. C. Treasurer – No report. Jim submitted fiscals, usually it is difficult to get them at the 1st of the month. Joshua asked if we could please get the Treasurer’s Reports missing from previous months. Suzanne confirmed that all the numbers needed for a Treasurer’s Report is in Jim’s financials. Joshua asked if Fred could make sure we get this taken care of moving forward. D. Secretary – Thanks to all colleagues for your partnership this past year. Looking forward to next month and year. E. Executive Director – Written, attached. Fred went over the details in it. Including the AGM election info, and the Ken Jones Award Ceremony. Manuel asked if, for the future, we do this event in the Mission, make sure we engage the Latinx community, and Joshua suggested also the Womens’ Community. Elizabeth asked if we needed to register for the AGM, Fred explained how the Zoom greeting room and meeting room entry would work, and is also posted at members.sfpride.org. F. Board Committee Reports:
• Policies & Procedures – Manuel reported we have concluded our eight-month (it’s actually been a year and eight months!) journey and thanked the Board and Staff for their participation. Included a link where all the changed and approved documents exist. Board vote needed on Sections E (which will need further work at the Board retreat), F, and H as they have updates.

  1. Old Business A. None

  2. New Business A. Inaugural Annual Awards Ceremony – Rachel ran over a bunch of the planning details
    so far, with info about Hilton set up. Decisions need to be made soon. We will need a vaccination policy for folks attending. Some date changes due to Freedom Fest cancellation. Thursdays might be a good day to have an event. Silent auction, partner tickets, general ticket sales (with membership discount) are revenue generators. Showed us a spreadsheet

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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of expenses. Then predictions of ticket income. Joshua asked if partner tickets addressed free tickets. Fred said no, this is a fundraiser, Rachel confirmed no comps. Elizabeth said that, in comparison to other, similar events, these prices are good. Anjali – maybe a ticket price which includes food costs can be higher? Carolyn said that, based on experience from events held there before, the way food is served would make this a logistical nightmare, although perhaps we could wristband and then hotel staff would need to monitor that. Suzanne thinks we can elevate the prices a bit more ($50 and $75) — challenges the rest
of the Board to sell 10 tickets each. Fred says we could consider raising them to $50 and $65 maybe. Early bird vs. regular time. Marketing, shortness of time, team (staff and Board) would need to push tickets. Looking at Thurs. Oct 7th or 14th, or another day. Anjali now suggests $75. Suzanne prefers October 14th. Manuel, tough to do work nights, are there other ways that we don’t raise prices/reduce income – bundle tickets to organizations?
Fred reminded us that this is not a large capacity event, so our options are also limited. Manuel expressed concern that our historically targeted folks cannot access the event
but are invited in as entertainment (and the optic that creates) creates an accidental dynamic. Rachel cited the Chinatown Pride celebration doing similar options in summing
up her presentation.

  1. Public Comment

No public comment, but Joshua did ask if George Smith could introduce himself since he arrived late.

  1. In Memoriam
    Ambassador James Hormel All those affected by Hurricane Ida; please donate to TLC (bussing black trans women out of Louisiana) Saleem Kidwai 36 trans folx killed this year Miss CoCo Pooh Johnson Gregg Leakes All families and people in Afghanistan

  2. Adjournment Timestamp: 8:18 PM 12:58 AM 10/02/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of September 30, 2021 Sep 30, 21 ASSETS Current Assets Checking/Savings 0101 · Wells Fargo Bank Checking 0101A · Restricted Funds 0101AGR · Howard Grayson LGBT 1,203.01 0101ALA · Latin Stage 520.35 0101API · Pink Triangle 18,489.33 0101ASI · Sistahs Steppin 818.31 0101ASO · Soul of Pride 3,870.81 Total 0101A · Restricted Funds 24,901.81 0101 · Wells Fargo Bank Checking - Unrestricted 51,430.03 Total 0101 · Wells Fargo Bank Checking 76,331.84 0102 · WellsFargo MarketRate (Reserve) 450,424.13 0104 · WellsFargo Bank Savings 26,545.00 0106 · Fresno First 36,100.62 0113 · Petty Cash Account 55.23 Total Checking/Savings 589,456.82 Accounts Receivable 0115 · Accounts Receivable (General) 19,500.00 Total Accounts Receivable 19,500.00 Total Current Assets 608,956.82 Fixed Assets 0140 · FURNITURE & EQUIPMENT 0140a · Furniture & Equipment 4,999.51 0141 · Accumulated Depreciation -4,999.51 Total 0140 · FURNITURE & EQUIPMENT 0.00 Total Fixed Assets 0.00 Other Assets 0189 · TRADEMARKS 0189A · Trademarks 60,610.96 0189B · Accumulated Amortization -57,820.96 Total 0189 · TRADEMARKS 2,790.00 0191 · Prepaid Expenses 8,479.02 0195 · Other Deposits 88,969.23 Total Other Assets 100,238.25 TOTAL ASSETS 709,195.07 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 0250L · Payroll Taxes Due Payable -15,951.37 0255L · Vacation Time Account Payable 17,055.33 Total Other Current Liabilities 1,103.96 Total Current Liabilities 1,103.96 Page 1 of 2 12:58 AM 10/02/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of September 30, 2021 Sep 30, 21 Long Term Liabilities 0261 · Fresno First Line of Credit 7,413.00 Total Long Term Liabilities 7,413.00 Total Liabilities 8,516.96 Equity 3000 · Opening Bal Equity 81,844.00 3100 · Temp Restricted Net Assets (TRN 344,875.00 3800.1 · NetAssetsReleased, UnRestrict 425,490.00 3800.4 · NetAssetsReleased, TempRestrict -425,490.00 3900 · Retained Earnings 916,344.32 Net Income -642,385.21 Total Equity 700,678.11 TOTAL LIABILITIES & EQUITY 709,195.07 Page 2 of 2 Oct ‘20 - Sep 21 Budget $ Over Budget % of Budget Ordinary Income/Expense Income 0402 · Membership Income 8,480.50 7,000.00 1,480.50 121.2% 0409 · Vendor Income 0410 · Vendor/Booth Fees Income 0410P · Pride - Vendor Income -472.00 Total 0410 · Vendor/Booth Fees Income -472.00 Total 0409 · Vendor Income -472.00 0414 · Donations (Individual) Income 128,808.99 30,000.00 98,808.99 429.4% 0416 · Barrel Donations Income 0416P · Pride - Barrel Donations 0.00 1,000.00 -1,000.00 0.0% Total 0416 · Barrel Donations Income 0.00 1,000.00 -1,000.00 0.0% 0417 · Corporate Sponsorship Income 573,412.50 1,500,000.00 -926,587.50 38.2% 0420 · Partners In Pride Income 0.00 0.00 0.00 0.0% 0421 · Interest Income 57.83 50.00 7.83 115.7% 0424 · Other Income 0424O · Official Events Calendar List 0.00 500.00 -500.00 0.0% 0424PP · Pride Pass 0.00 5,000.00 -5,000.00 0.0% 0424PT · Pink Triangle 84,159.99 Total 0424 · Other Income 84,159.99 5,500.00 78,659.99 1,530.2% 0430 · Grants For the Arts 0430A · Pride - Grants for the Arts 100,000.00 50,000.00 50,000.00 200.0% Total 0430 · Grants For the Arts 100,000.00 50,000.00 50,000.00 200.0% 0435 · Other Grants Income 62,500.00 87,500.00 -25,000.00 71.4% 0441 · Other Ticket Sales 61,895.11 617,000.00 -555,104.89 10.0% 0450 · Merchandise Sales 0.00 5,000.00 -5,000.00 0.0% 0490 · Fundraising - General 45,950.18 90,000.00 -44,049.82 51.1% 0495 · Management Fees Income 0.00 150.00 -150.00 0.0% 4900 · Fiscal Sponsee Income 4900.14 · Donations (Individual) Income 350.00 4900.40 · Grants 10,000.00 4900.49 · Fundraising 5,000.00 Total 4900 · Fiscal Sponsee Income 15,350.00 Total Income 1,080,143.10 2,393,200.00 -1,313,056.90 45.1% Gross Profit 1,080,143.10 2,393,200.00 -1,313,056.90 45.1% 12:57 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 10/02/21 Profit & Loss Budget vs. Actual Accrual Basis October 2020 through September 2021 Page 1 Oct ‘20 - Sep 21 Budget $ Over Budget % of Budget Expense 0600 · Advertising (Administrative) 466.52 100.00 366.52 466.5% 0601 · Advertising (Event) 5,442.49 10,000.00 -4,557.51 54.4% 0602 · Bank Fees 15,461.80 20,000.00 -4,538.20 77.3% 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 13,298.44 12,000.00 1,298.44 110.8% 0603U · Utilities 849.72 2,000.00 -1,150.28 42.5% Total 0603 · Utilities and Maintenance 14,148.16 14,000.00 148.16 101.1% 0604 · Messenger Expense 64.00 100.00 -36.00 64.0% 0605 · Membership Dues Expense 848.54 1,400.00 -551.46 60.6% 0606 · Insurance Expense 29,259.97 84,000.00 -54,740.03 34.8% 0607 · Postage Expense 1,116.06 2,000.00 -883.94 55.8% 0608 · Copying/Printing Expense 7,543.83 7,450.00 93.83 101.3% 0609 · Office Supplies Expense 4,447.98 2,000.00 2,447.98 222.4% 0610 · Accounting/Auditing Expense 33,361.44 40,000.00 -6,638.56 83.4% 0612 · Other Supplies 4,527.32 15,300.00 -10,772.68 29.6% 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 49,316.00 60,000.00 -10,684.00 82.2% Total 0613 · Employee Benefits Expense 49,316.00 60,000.00 -10,684.00 82.2% 0614 · Equipment Rental Expense 2,742.33 177,800.00 -175,057.67 1.5% 0615 · Rent (Office) Expense 107,759.56 105,000.00 2,759.56 102.6% 0616 · Rent (Non-Office Space) Exp. 185,489.88 276,000.00 -90,510.12 67.2% 0617 · Clean-Up Costs (Event) 0.00 50,000.00 -50,000.00 0.0% 0618 · Equipment Repair & Maintenance 1,402.24 2,100.00 -697.76 66.8% 0619 · Contracted Services 246,084.40 287,000.00 -40,915.60 85.7% 0620 · Contractors 44,034.00 71,000.00 -26,966.00 62.0% 0621 · ASL Interpreter/ADA Compliance 880.00 3,000.00 -2,120.00 29.3% 0622 · Payroll Taxes 35,313.03 36,000.00 -686.97 98.1% 0623 · Travel Expense 2,663.82 1,500.00 1,163.82 177.6% 0624 · Entertainer/Speaker Expense 0624M · Main Stage 0.00 12,000.00 -12,000.00 0.0% 0624S · Community Stages and Venues 0.00 3,000.00 -3,000.00 0.0% 0624T · Other Venues 7,390.00 5,000.00 2,390.00 147.8% Total 0624 · Entertainer/Speaker Expense 7,390.00 20,000.00 -12,610.00 37.0% 0625 · Telephone Expense 5,485.74 5,500.00 -14.26 99.7% 0626 · Payroll Expense 0626A · Payroll expense 461,605.29 465,000.00 -3,394.71 99.3% 0626AV · Accrued Vacation Expense 2,111.51 Total 0626 · Payroll Expense 463,716.80 465,000.00 -1,283.20 99.7% 0627 · Permit Costs 8,148.50 9,000.00 -851.50 90.5% 12:57 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 10/02/21 Profit & Loss Budget vs. Actual Accrual Basis October 2020 through September 2021 Page 2 Oct ‘20 - Sep 21 Budget $ Over Budget % of Budget 0628 · Community Partners Grants 0628B · Grants from Board 2,283.18 5,000.00 -2,716.82 45.7% 0628P · Grants to Partners 0.00 9,500.00 -9,500.00 0.0% 0628W · Grants to Dykes on Bikes 0.00 500.00 -500.00 0.0% Total 0628 · Community Partners Grants 2,283.18 15,000.00 -12,716.82 15.2% 0629 · Educational Development Exp. 349.00 300.00 49.00 116.3% 0630 · Food Expense 500.88 7,000.00 -6,499.12 7.2% 0631 · Media/PR Expense 32,754.40 16,500.00 16,254.40 198.5% 0632 · Volunteer/Staff Recognition Exp 2,565.38 1,000.00 1,565.38 256.5% 0633 · Security Costs 0.00 15,000.00 -15,000.00 0.0% 0635 · Legal Expense 5.00 25,000.00 -24,995.00 0.0% 0637 · Police/Traffic Control Expense 0.00 25,000.00 -25,000.00 0.0% 0640 · Sales Tax Expense/Other Taxes 0.00 20,000.00 -20,000.00 0.0% 0641 · Radio Rental Expense 2,705.68 0644 · Sound Expenses 0644S · Sound Expense 27,958.00 30,000.00 -2,042.00 93.2% Total 0644 · Sound Expenses 27,958.00 30,000.00 -2,042.00 93.2% 0645 · Signage Expense 20,589.65 6,000.00 14,589.65 343.2% 0655 · Data Management Expense 20,902.76 26,200.00 -5,297.24 79.8% 0656 · HR Expense 6.00 0660 · Fundraising Expense 4,063.69 25,500.00 -21,436.31 15.9% 0680 · Fullfillment Expense 12,171.92 0690 · Interest Expense 114.95 0694 · Amortization Expense 310.00 6700 · Reallocation Expenses 5,000.00 10,000.00 -5,000.00 50.0% 6800 · Fiscal Sponsee Expenses 6800.01 · Advertising 700.00 6800.19 · Contracted Services 60,680.50 6800.24 · Entertainer/Speaker Expense 285.00 Total 6800 · Fiscal Sponsee Expenses 61,665.50 6999 · Uncategorized Expenses 251,467.91 400,000.00 -148,532.09 62.9% Total Expense 1,722,528.31 2,387,750.00 -665,221.69 72.1% Net Ordinary Income -642,385.21 5,450.00 -647,835.21 -11,786.9% Net Income -642,385.21 5,450.00 -647,835.21 -11,786.9% 12:57 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 10/02/21 Profit & Loss Budget vs. Actual Accrual Basis October 2020 through September 2021 Page 3 12:51 AM 10/02/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Profit & Loss October 2020 through September 2021 Sep 2021 Oct 2020- Sept 2021 Ordinary Income/Expense Income 0402 · Membership Income 75.00 8,480.50 0409 · Vendor Income 0410 · Vendor/Booth Fees Income 0410P · Pride - Vendor Income 0.00 -472.00 Total 0410 · Vendor/Booth Fees Income 0.00 -472.00 Total 0409 · Vendor Income 0.00 -472.00 0414 · Donations (Individual) Income 14,765.00 128,808.99 0417 · Corporate Sponsorship Income 50,000.00 573,412.50 0421 · Interest Income 3.93 57.83 0424 · Other Income 0424PT · Pink Triangle 0.00 84,159.99 Total 0424 · Other Income 0.00 84,159.99 0430 · Grants For the Arts 0430A · Pride - Grants for the Arts 0.00 100,000.00 Total 0430 · Grants For the Arts 0.00 100,000.00 0435 · Other Grants Income 0.00 62,500.00 0441 · Other Ticket Sales 0.00 61,895.11 0490 · Fundraising - General 0.00 45,950.18 4900 · Fiscal Sponsee Income 4900.14 · Donations (Individual) Income 0.00 350.00 4900.40 · Grants 0.00 10,000.00 4900.49 · Fundraising 0.00 5,000.00 Total 4900 · Fiscal Sponsee Income 0.00 15,350.00 Total Income 64,843.93 1,080,143.10 Gross Profit 64,843.93 1,080,143.10 Expense 0600 · Advertising (Administrative) 0.00 466.52 0601 · Advertising (Event) 0.00 5,442.49 0602 · Bank Fees -145.99 15,461.80 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 1,531.97 13,298.44 0603U · Utilities 0.00 849.72 Total 0603 · Utilities and Maintenance 1,531.97 14,148.16 0604 · Messenger Expense 0.00 64.00 0605 · Membership Dues Expense -75.00 848.54 0606 · Insurance Expense 0.00 29,259.97 0607 · Postage Expense 0.00 1,116.06 0608 · Copying/Printing Expense 0.00 7,543.83 0609 · Office Supplies Expense 394.32 4,447.98 0610 · Accounting/Auditing Expense 3,518.95 33,361.44 0612 · Other Supplies 0.00 4,527.32 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 0.00 49,316.00 Page 1 of 3 12:51 AM 10/02/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Profit & Loss October 2020 through September 2021 Sep 2021 Oct 2020- Sept 2021 Total 0613 · Employee Benefits Expense 0.00 49,316.00 0614 · Equipment Rental Expense 225.03 2,742.33 0615 · Rent (Office) Expense 9,226.29 107,759.56 0616 · Rent (Non-Office Space) Exp. 1,140.00 185,489.88 0618 · Equipment Repair & Maintenance 0.00 1,402.24 0619 · Contracted Services 45,429.40 246,084.40 0620 · Contractors -7,125.00 44,034.00 0621 · ASL Interpreter/ADA Compliance 0.00 880.00 0622 · Payroll Taxes 2,274.30 35,313.03 0623 · Travel Expense 0.00 2,663.82 0624 · Entertainer/Speaker Expense 0624T · Other Venues -950.00 7,390.00 Total 0624 · Entertainer/Speaker Expense -950.00 7,390.00 0625 · Telephone Expense 458.17 5,485.74 0626 · Payroll Expense 0626A · Payroll expense 29,729.16 461,605.29 0626AV · Accrued Vacation Expense 2,111.51 2,111.51 Total 0626 · Payroll Expense 31,840.67 463,716.80 0627 · Permit Costs 0.00 8,148.50 0628 · Community Partners Grants 0628B · Grants from Board -166.82 2,283.18 Total 0628 · Community Partners Grants -166.82 2,283.18 0629 · Educational Development Exp. 0.00 349.00 0630 · Food Expense 0.00 500.88 0631 · Media/PR Expense 1,400.00 32,754.40 0632 · Volunteer/Staff Recognition Exp 0.00 2,565.38 0635 · Legal Expense 0.00 5.00 0641 · Radio Rental Expense 0.00 2,705.68 0644 · Sound Expenses 0644S · Sound Expense 0.00 27,958.00 Total 0644 · Sound Expenses 0.00 27,958.00 0645 · Signage Expense 0.00 20,589.65 0655 · Data Management Expense 1,189.24 20,902.76 0656 · HR Expense 0.00 6.00 0660 · Fundraising Expense 0.00 4,063.69 0680 · Fullfillment Expense 0.00 12,171.92 0690 · Interest Expense 44.78 114.95 0694 · Amortization Expense 310.00 310.00 6700 · Reallocation Expenses 0.00 5,000.00 6800 · Fiscal Sponsee Expenses 6800.01 · Advertising 0.00 700.00 6800.19 · Contracted Services 0.00 60,680.50 6800.24 · Entertainer/Speaker Expense 0.00 285.00 Total 6800 · Fiscal Sponsee Expenses 0.00 61,665.50 6999 · Uncategorized Expenses 0.00 251,467.91 Page 2 of 3 12:51 AM 10/02/21 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Profit & Loss October 2020 through September 2021 Sep 2021 Oct 2020- Sept 2021 Total Expense 90,520.31 1,722,528.31 Net Ordinary Income -25,676.38 -642,385.21 Net Income -25,676.38 -642,385.21 Page 3 of 3

Minutes

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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BOARD OF DIRECTORS MEETING Wednesday, October 6, 2021 – 7:00 PM Produced Remotely

M I N U T E S ITEMS

  1. Standing Items

I. Welcome, Check In, and Land Acknowledgement A. Called to Order
Timestamp: 7:02 PM B. Welcome: Carolyn Wysinger C. Land Acknowledgement read by: Elizabeth Lanyon

II. Attendance: A. Present: Carolyn Wysinger (President), Suzanne Ford (Vice President), Anjali Rimi (Treasurer), Nguyen Pham (Secretary), Elizabeth Lanyon, Manuel Alejandro Pérez, Joshua Smith.
Spring Collins, Maceo Persson, Janelle Vinson, Di’ara Reid, Fred Lopez, Peter-Astrid Kane, Marsha H. Levine, Rachel J. Barnett B. Apologies: C. Not Present: D. Quorum Attained: Yes, at 7:04 PM

III. Appointment of Timekeeper, Vibe Watcher, and Stack Monitor A. Timekeeper: Joshua Smith B. Vibe Watcher: Peter-Astrid Kane C. Stack Monitor: RJB (Rachel Jacob Barnett)

IV. Read Mission Statement and Financial Protocol A. Mission Statement read by: Suzanne B. Financial Protocol read by: Nguyen

V. Approval of Agenda: Suzanne moves to approve agenda, Elizabeth seconds. Motion carries unanimously. Timestamp: 7:07 PM

VI. Approval of Minutes: Joshua moves to approve September 2021 minutes, Suzanne seconds. Motion carries unanimously. Timestamp: 7:08 PM

VII. Announcements A. Joshua: Glow in the Streets, Comfort & Joy, October 30th, 4:00 PM – 9:30, DJs, Drag Queens November. Sat. November 13, Touch – DJs, dancing — Club Six, SF, ask Josh for guest list. B. Manuel: Quinceañera – 15th Anniversary event for El/la Para TransLatina, virtual, October 8, 6:00-8:00 PM C. Fred: GLBT Historical Society, virtual gala, Thursday, October 21. Transgender Law Center, also virtual, October 14, 5:00 – 6:00 PM. D. Elizabeth: Castro LGBTQ Cultural District is sponsoring free COVID testing and vaccinations every Saturday, Walgreen’s parking lot at Castro and 18th.

Signature: Email: Signature: Email: Carolyn Wysinger (Jan 3, 2022 13:37 PST) Carolyn Wysinger Board President carolyn.wysinger@sfpride.org Elizabeth Lanyon (Jan 5, 2022 17:51 PST) Elizabeth Lanyon Board Secretary elizabeth.lanyon@sfpride.org

San Francisco Lesbian, Gay, Bisexual, Transgender Pride Celebration Committee, Inc.

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VIII. Reports A. President – Carolyn: RJB sent out email about how we can support the golf tournament and the Ken Jones Awards. Volunteer, buy tickets. Important we have as many Board members there as possible. Aside from Oracle (Movie Night) and AAACC (Juneteenth), this is the first event where people are going to be really out, and they are excited. Fred’s evaluation was done, process is not clear, has been done historically by President, Vice President, and ED. Josh and Nguyen were invited to attend. Process for this needs to be defined. Annual wrap-up; do not discount what we did, we have led the way. We did Chinatown Pride, AAACC event, Pride 365. We did a whole lot more than most Prides (during the pandemic). Managing the budget. No one saw the vision re Movie Night) initially, but now people do and want to be involved. Departing Board members this year, no real mentorship program, we need to make sure that happens for the new Board members this year. Our purpose, a lot of opportunity — not for views, for change. You have to engage, be a part of this organization. Be here for the change. B. Vice President – Suzanne: Been a privilege to be involved this year, we may be a dysfunctional family. We’ve tried to do our best. Privilege to be with Carolyn, working 40 hours. We’re going to go through this journey. For a year, and people will grow, be challenged, their integrity challenged, and we can do it together. Be a part of, engage, if you are not, call and I will make sure you are. C. Treasurer – No written report. Expenses were $1.7m this year, we raised $1m in a pandemic year. The road is only up from here. Congratulations to trans majority Board elected, and those reelected. We need to be centered and intentional. Good story to tell, we can only improve from here.
D. Secretary – Thanks to all for your timely review and votes, re the minutes. Last month was end of 5 years serving on the Board, 5th year as Secretary. Really excited for what year six and more holds. Ton of gratitude for all who has been a part of this journey. Welcome to our new Board members, looking forward to working together. E. Executive Director – Written, dropped link in the chat. Shout out to the Executive Committee this past year, it’s been a rollercoaster never really all that easy, but it makes a difference when people have a vision and believe in what we do. Cash balances: Operating: about $68K, Reserves: $430K, Fiscal Partners: $26,545. Thanks to everyone for the AGM, and the election officers (done online for the first time). Short orientations for new Board members, this organization is complex, I am here to help. Golf event this coming weekend, step up to help, even for half an hour or a few. Excited about Ken Jones Awards (KJA). Part of a larger vision to build a suite of ideas/events over the year. Working to be as diverse as possible. Sell more tickets! RJB has sent you out tools to use to send out, including a discount code. Honoring some amazing people. Fiscal year has ended, working on close-out with Jim Gong, and budget for 2022. Pride 365, PAK working on amazing podcasts. Has his review, working with staff to do theirs within 30 days. Revenue – some partner revenue still due, RJB working on collecting it. Member numbers (see report) and if you need help with your membership, reach out. F. Board Committee Reports:
• Policies & Procedures – Manuel: No meeting since last, was waiting on AGM. Staff will get back to us with anything that needs follow up. • Community Affairs – Joshua: Member meeting guests next week from El/la Para TransLatina and Lighthouse for the Blind. Reviewed past guests during the last year that added to member engagement. Want to relaunch survey for SF Pride. Thanks to staff for help with guests. • Audit – Nguyen: Draft audit report on the way, a few minor complexities delaying things.

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• Development – Elizabeth: Last meeting of the year, please volunteer at upcoming events — let RJB know if you can. Give/get commitments, please take care of those, lots of options to do so. Suzanne will talk a little about golf event. Suzanne is picking up Hailey Davidson, trans pro golfer, and Tadd Fujikawa, first openly gay pro golfer coming out to play and to our Golf awards event. Nguyen and Suzanne have been working for three years toward this and toward raising more than $50K this year. RJB will send out final event schedule and work information tomorrow. • Budget & Finance – Anjali has no report. Have not met in a while.

  1. Old Business A. None

  2. New Business A. Seating the New Board – All the new Board members have signed their Board Agreements. No old Board members leaving, so welcome new Board members! B. Officer Election – Fred shared the officer election procedures. Election process includes nominations, candidate statements, questions and answers, then voting by electronic ballot — one position at a time — President, then Vice President, then Secretary, then Treasurer. Candidate must receive 50%+1 to attain the position. Fred and RJB will serve as the “returning officers” (who chair and run the process. Suzanne moves to approve returning officers, Di’ara seconds. Motion carries unanimously. Fred proposes 2 min. statements, 3 min. questions, no objections. President nominations – Suzanne nominates Carolyn, Carolyn accepts. No other nominations. Carolyn elected with 10 YES votes Vice President nominations – Elizabeth nominates Nguyen, Nguyen accepts. No other nominations. Nguyen elected with 11 YES votes. Secretary nominations – Nguyen nominates Elizabeth, Elizabeth accepts. No other nominations. Elizabeth elected with 11 YES votes. Treasurer nominations – Joshua nominates Suzanne, Suzanne accepts. No other nominations. Suzanne nominates Anjali, Anjali declined. No other candidates. Suzanne elected with 11 YES votes.

Welcome to the new Executive Committee!

Carolyn reminded everyone that at the next meeting we will choose our committees, so review the
Bylaws for their descriptions.

  1. Public Comment
    No public comment, but Joshua did acknowledge Lisa Williams was now present.

  2. In Memoriam
    None

  3. Adjournment Timestamp: 8:45 PM Approved Minutes 2021-11-06 Final Audit Report 2022-01-06 Created: 2022-01-03 By: San Francisco LGBT Pride (info@sfpride.org) Status: Signed Transaction ID: CBJCHBCAABAA0rIFROkZgRTOEZDzbzKGv_UkFazioaay “Approved Minutes 2021-11-06” History Document created by San Francisco LGBT Pride (info@sfpride.org) 2022-01-03 - 11:40:25 AM GMT- IP address: 98.234.211.248 Document emailed to Carolyn Wysinger (carolyn.wysinger@sfpride.org) for signature 2022-01-03 - 11:43:02 AM GMT Email viewed by Carolyn Wysinger (carolyn.wysinger@sfpride.org) 2022-01-03 - 9:36:34 PM GMT- IP address: 73.162.123.104 Document e-signed by Carolyn Wysinger (carolyn.wysinger@sfpride.org) Signature Date: 2022-01-03 - 9:37:13 PM GMT - Time Source: server- IP address: 73.162.123.104 Document emailed to Elizabeth Lanyon (elizabeth.lanyon@sfpride.org) for signature 2022-01-03 - 9:37:14 PM GMT Email viewed by Elizabeth Lanyon (elizabeth.lanyon@sfpride.org) 2022-01-06 - 1:50:50 AM GMT- IP address: 73.170.113.239 Document e-signed by Elizabeth Lanyon (elizabeth.lanyon@sfpride.org) Signature Date: 2022-01-06 - 1:51:14 AM GMT - Time Source: server- IP address: 73.170.113.239 Agreement completed. 2022-01-06 - 1:51:14 AM GMT