SAN FRANCISCO LESBIAN GAY BISEXUAL TRANSGENDER PRIDE PARADE AND CELEBRATION COMMITTEE, INC
FEBRUARY 2ND, 2022
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AGENDA FOR
REGULAR BOARD OF DIRECTORS MEETING
HELD REMOTELY ON 2022-February-02
SAN FRANCISCO LESBIAN, GAY, BISEXUAL, TRANSGENDER
PRIDE PARADE AND CELEBRATION COMMITTEE, INC.
1663 Mission Street, Suite 305, San Francisco CA 94103 www.sfpride.org
Nguyen Pham Vice President Report February 2, 2022
MEETING PARTICIPATION • Participated in Board of Directors video conference meeting on January 5. • Participated in Executive Committee video conference meetings on January 12 (with SFPD Pride Alliance), January 26, and February 1. • Participated in Board of Directors Annual Retreat from January 28 to January 30.
DEVELOPMENT COMMITTEE • SF Pride Pro-Am Golf Tournament Fundraiser: Participated on coordination call with planning team on January 12.
AUDIT COMMITTEE • Reviewed draft audit report materials with Audit Committee and authorized ED to instruct auditing firm to proceed with final financial audit.
COMMUNICATIONS AND MARKETING • Engaged with SF Pride content via social media channels as feasible.
ROUTINE RESPONSIBILITIES • Reviewed draft minutes from December 8, 2021 and January 5, 2022 Board meetings and provided revisions to Secretary Lanyon as applicable.
MILESTONES SCHEDULED FOR NEXT PERIOD • Conduct Membership Meeting on February 9, 2022. • Participate in SF Pride Pro-Am’s next team call on February 10, 2022.
Treasurer’s Report
February 2nd, 2022
Submitted by Suzanne Ford, Treasurer
Profit & Loss Statement – for the previous month:
Gross Income
$112,407.13
COGS
$.00
Gross Profit
$112,407.13
Expenses
$155,199.55
Net Income
($42,792.42)
Total for the 3rd month of the fiscal year: Gross Income $239,549.80 COGS $.00 Gross Profit $239,549.80 Expenses $373,957.36 Net Income $(134,407.56)
Cash Flow Statement for FY 2022
Cash at the beginning of the month
$517,889.67
Net Cash from Operating Activities ($41,641.13)
Net Cash from Financing $125,000.00
Net Cash Increase $83,358.87
Cash at the End of the Period
$601,248.54
Wells Fargo Checking (Unrestricted) $82,402.66 (Fiscal Agencies – Restricted Funds) $25,501.81 Wells Fargo MarketRate (Reserve) $450,431.65
Wells Fargo Bank Savings $26,545.88
Fresno First $16,305.47
Narrative Overview:
We are now incurring bills associated with planning the 2022 SF Pride March and
Celebration. We had an in-depth discussion at our board retreat and I am confident
everyone is aware of our financial situation. If anyone would like further discussion or
was unable to be there, please reach out to me. We have tapped into our Fresno First
Financing to bridge the gap as we open exhibitor and march sales. RJB is making
progress with our community partners for additional revenue.
11:19 AM
02/01/22
Accrual Basis
SF Lesbian Gay Bisexual Transgender Pride CC, Inc.
Balance Sheet
As of January 31, 2022
Jan 31, 22
ASSETS
Current Assets
Checking/Savings
0101 · Wells Fargo Bank Checking
0101A · Restricted Funds
0101AGR · Howard Grayson LGBT
1,303.01
0101ALA · Latin Stage
520.35
0101API · Pink Triangle
20,989.33
0101ASI · Sistahs Steppin
818.31
0101ASO · Soul of Pride
1,870.81
Total 0101A · Restricted Funds
25,501.81
0101 · Wells Fargo Bank Checking - Unrestricted Funds
82,402.66
Total 0101 · Wells Fargo Bank Checking
107,904.47
0102 · WellsFargo MarketRate (Reserve)
450,437.48
0104 · WellsFargo Bank Savings
26,545.89
0106 · Fresno First
16,305.47
0113 · Petty Cash Account
55.23
Total Checking/Savings
601,248.54
Accounts Receivable
0115 · Accounts Receivable (General)
19,500.00
Total Accounts Receivable
19,500.00
Total Current Assets
620,748.54
Fixed Assets
0140 · FURNITURE & EQUIPMENT
0140a · Furniture & Equipment
4,999.51
0141 · Accumulated Depreciation
-4,999.51
Total 0140 · FURNITURE & EQUIPMENT
0.00
Total Fixed Assets
0.00
Other Assets
0189 · TRADEMARKS
0189A · Trademarks
60,610.96
0189B · Accumulated Amortization
-57,820.96
Total 0189 · TRADEMARKS
2,790.00
0195 · Other Deposits
88,969.23
Total Other Assets
91,759.23
TOTAL ASSETS
712,507.77
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
0215L · Health/Fire Permit Fees Payable
2,100.00
0216 · Vendor Security Deposits
800.00
0250L · Payroll Taxes Due Payable
-6,131.11
0255L · Vacation Time Account Payable
17,055.33
Total Other Current Liabilities
13,824.22
Page 1 of 2
11:19 AM
02/01/22
Accrual Basis
SF Lesbian Gay Bisexual Transgender Pride CC, Inc.
Balance Sheet
As of January 31, 2022
Jan 31, 22
Total Current Liabilities
13,824.22
Long Term Liabilities
0261 · Fresno First Line of Credit
132,413.00
Total Long Term Liabilities
132,413.00
Total Liabilities
146,237.22
Equity
3000 · Opening Bal Equity
81,844.00
3100 · Temp Restricted Net Assets (TRN
344,875.00
3800.1 · NetAssetsReleased, UnRestrict
425,490.00
3800.4 · NetAssetsReleased, TempRestrict
-425,490.00
3900 · Retained Earnings
273,959.11
Net Income
-134,407.56
Total Equity
566,270.55
TOTAL LIABILITIES & EQUITY
712,507.77
Page 2 of 2
Jan 22
OPERATING ACTIVITIES
Net Income
-42,792.42
Adjustments to reconcile Net Income
to net cash provided by operations:
0215L · Health/Fire Permit Fees Payable
2,100.00
0216 · Vendor Security Deposits
800.00
0250L · Payroll Taxes Due Payable
-1,748.71
Net cash provided by Operating Activities
-41,641.13
FINANCING ACTIVITIES
0261 · Fresno First Line of Credit
125,000.00
Net cash provided by Financing Activities
125,000.00
Net cash increase for period
83,358.87
Cash at beginning of period
517,889.67
Cash at end of period
601,248.54
11:16 AM
SF Lesbian Gay Bisexual Transgender Pride CC, Inc.
02/01/22
Statement of Cash Flows
January 2022
Page 1
Oct 21
Nov 21
Dec 21
Jan 22
TOTAL
Ordinary Income/Expense
Income
0402 · Membership Income
495.00
15.00
25.00
0.00
535.00
0409 · Vendor Income
0410 · Vendor/Booth Fees Income
0410P · Pride - Vendor Income
0.00
0.00
0.00
9,565.00
9,565.00
Total 0410 · Vendor/Booth Fees Income
0.00
0.00
0.00
9,565.00
9,565.00
0425 · Booth Equip. Rental Income
0.00
0.00
0.00
570.00
570.00
Total 0409 · Vendor Income
0.00
0.00
0.00
10,135.00
10,135.00
0411 · Parade Fee Income
0411FM · Pride-Float/March Income
0.00
0.00
0.00
1,340.00
1,340.00
Total 0411 · Parade Fee Income
0.00
0.00
0.00
1,340.00
1,340.00
0414 · Donations (Individual) Income
55,392.62
2,238.99
90.00
829.00
58,550.61
0417 · Corporate Sponsorship Income
22,500.00
0.00
30,000.00
0.00
52,500.00
0421 · Interest Income
4.04
3.92
3.15
3.13
14.24
0430 · Grants For the Arts
0430A · Pride - Grants for the Arts
0.00
0.00
0.00
100,000.00
100,000.00
Total 0430 · Grants For the Arts
0.00
0.00
0.00
100,000.00
100,000.00
0450 · Merchandise Sales
357.00
0.00
0.00
0.00
357.00
0490 · Fundraising - General
15,942.00
0.00
75.95
0.00
16,017.95
4900 · Fiscal Sponsee Income
4900.14 · Donations (Individual) Income
0.00
0.00
0.00
100.00
100.00
Total 4900 · Fiscal Sponsee Income
0.00
0.00
0.00
100.00
100.00
Total Income
94,690.66
2,257.91
30,194.10
112,407.13
239,549.80
Gross Profit
94,690.66
2,257.91
30,194.10
112,407.13
239,549.80
Expense
0601 · Advertising (Event)
5.97
13.34
0.00
0.00
19.31
0602 · Bank Fees
12.79
107.62
159.50
467.55
747.46
0603 · Utilities and Maintenance
0603C · Cleaning & General Maintenance
1,111.97
1,111.97
1,241.97
409.17
3,875.08
0603U · Utilities
337.50
0.00
403.31
740.81
1,481.62
Total 0603 · Utilities and Maintenance
1,449.47
1,111.97
1,645.28
1,149.98
5,356.70
0606 · Insurance Expense
7,043.92
664.67
0.00
367.75
8,076.34
0607 · Postage Expense
116.00
41.56
0.00
0.00
157.56
0608 · Copying/Printing Expense
0.00
39.16
237.87
0.00
277.03
0609 · Office Supplies Expense
394.32
394.32
593.32
705.47
2,087.43
0610 · Accounting/Auditing Expense
2,000.00
2,000.00
2,000.00
7,524.50
13,524.50
0612 · Other Supplies
28.06
0.00
0.00
0.00
28.06
0613 · Employee Benefits Expense
0613M · Medical/Dental Benefits
4,332.93
3,358.15
3,384.55
5,222.12
16,297.75
Total 0613 · Employee Benefits Expense
4,332.93
3,358.15
3,384.55
5,222.12
16,297.75
0614 · Equipment Rental Expense
215.25
215.25
215.25
25,225.03
25,870.78
0615 · Rent (Office) Expense
9,226.29
9,226.29
9,226.29
1,530.07
29,208.94
0616 · Rent (Non-Office Space) Exp.
1,140.00
1,140.00
1,526.00
1,606.00
5,412.00
0618 · Equipment Repair & Maintenance
119.10
357.30
0.00
0.00
476.40
0619 · Contracted Services
2,520.75
2,532.69
27,075.00
57,015.00
89,143.44
0620 · Contractors
2,000.00
2,300.00
2,000.00
0.00
6,300.00
0622 · Payroll Taxes
2,274.30
2,274.30
2,274.30
2,949.22
9,772.12
0623 · Travel Expense
921.89
105.85
27.00
0.00
1,054.74
0625 · Telephone Expense
458.20
457.06
457.05
457.82
1,830.13
0626 · Payroll Expense
0626A · Payroll expense
29,729.16
29,729.16
29,729.16
38,551.64
127,739.12
Total 0626 · Payroll Expense
29,729.16
29,729.16
29,729.16
38,551.64
127,739.12
0627 · Permit Costs
1,250.00
0.00
0.00
0.00
1,250.00
0628 · Community Partners Grants
0628B · Grants from Board
1,000.00
250.00
500.00
0.00
1,750.00
Total 0628 · Community Partners Grants
1,000.00
250.00
500.00
0.00
1,750.00
0629 · Educational Development Exp.
0.00
25.00
0.00
0.00
25.00
0630 · Food Expense
1,601.32
0.00
0.00
0.00
1,601.32
0631 · Media/PR Expense
1,073.28
420.60
0.00
9,840.00
11,333.88
0632 · Volunteer/Staff Recognition Exp
0.00
0.00
0.00
317.70
317.70
0636 · Branded Apparel Expense
2,700.00
0.00
0.00
0.00
2,700.00
0645 · Signage Expense
983.00
0.00
0.00
0.00
983.00
0655 · Data Management Expense
1,531.33
1,178.82
1,259.49
1,224.91
5,194.55
0660 · Fundraising Expense
3,242.95
0.00
0.00
0.00
3,242.95
0690 · Interest Expense
44.79
44.79
44.78
44.79
179.15
6800 · Fiscal Sponsee Expenses
6800.19 · Contracted Services
0.00
1,000.00
0.00
1,000.00
2,000.00
Total 6800 · Fiscal Sponsee Expenses
0.00
1,000.00
0.00
1,000.00
2,000.00
Total Expense
77,415.07
58,987.90
82,354.84
155,199.55
373,957.36
Net Ordinary Income
17,275.59
-56,729.99
-52,160.74
-42,792.42
-134,407.56
Net Income
17,275.59
-56,729.99
-52,160.74
-42,792.42
-134,407.56
11:18 AM
SF Lesbian Gay Bisexual Transgender Pride CC, Inc.
02/01/22
Profit & Loss
Accrual Basis
October 2021 through January 2022
Page 1
Report to the Board of Directors
Executive Director – Fred Lopez – February 2, 2022
Page 1 of 2
CASH BALANCES As of February 2, 2022
Operating Account Balance $167,783.27 Reserve Account $450,437.48 Restricted Funds (Fiscal Agent Accounts) $26,545.89
CASH FLOW FORECASTS
Feb
Mar
Apr
May
June
Opening
Balance
$167,783.27
$156,864.04
$271,680.38
$369,360.15
$495,654.92
Anticipated
Income
$220,800.00
$330,800.00
$360,800.00
$533,300.00
$288,300.00
Anticipated
Payables
$231,719.23
$215,983.66
$263,120.23
$407,005.23
$633,720.23
Balance
$156,864.04
$271,680.38
$369,360.15
$495,654.92
$150,234.69
AGENCY UPDATES
•
We were saddened to say goodbye to our Communications Manager, Astrid. They got a great
new role, and we wish them the best in all of their future endeavors. We’ll miss you!
•
We are gladdened to welcome a familiar face to the full-time staff: Chris Grafton is now with us
formally, as the Operational Systems and Membership Manager. Welcome Chris!
•
In addition, Marsha’s role has shifted and her title is now Community Affiliates Lead – what we
used to call the Community Partners are now Affiliates, and Marsha will coordinate their
participation as she has in previous years. Thanks Marsha!
•
I am working on finding ways to address all of the tasks which Astrid was responsible for – we
may be bringing on extra contracted support to achieve much of what they were doing. More
information to come.
•
The Board Retreat was a successful event, during which board and staff were able to collaborate
on plans for the future. Thank you to our friends at Commonwealth Club, Saap Ver, Benihana,
RUI Hotels, and thank you to the team who made it happen!
•
Staff leadership will be working with community space managers to plan for the stages and
spaces presented at the Celebration in June. Stay tuned for more information.
•
Staff team have successfully updated the website with information about the upcoming events
in June. Community Affiliates Program applications are now live on the website. Parade and
Exhibitor registration are live as well. More website updates are planned as we continue to
prepare for our June events.
•
The work continues to find ways in which to save money re: annual operations. Chris will be
transitioning our office’s phones from the system we have had for a number of years to a
mostly-online system, which will save the organization about $5,000 per year. This is an addition
to the many cost-saving measures which have been shared with the board: reduction of storage
space, reduction of office space, elimination of redundancy where possible.
•
The key art for the year’s events is being finalized with our creative partners at Cogs & Marvel,
using our annual theme “Love Will Keep Us Together.” Once it is complete, the key art will be
used to skin our app (coming soon!) website, social media, and more.
•
Production is proceeding apace, all of our equipment and services RFPs are out and Scott’s team
are making appropriate choices. As stated before, the landscape of vendors has changed due to
the pandemic so the production will make shifts accordingly. Staging, fencing, security, sound –
all industries hard hit by the pandemic.
Report to the Board of Directors
Executive Director – Fred Lopez – February 2, 2022
Page 2 of 2
•
Permit application is submitted for ISCOTT.
•
Partnership asks are out in full force and RJB is taking meetings and working to positively
generate revenue for the organization. As with many other aspects of our lives, much about the
partnerships process has changed post-pandemic, so we are confident that we will meet our
goal but the timing is different than in years past. We currently have 3 commitments, and we
will need approximately 25 sponsors of various levels to reach our sponsorship budgetary goal.
•
I have been working closely with the board treasurer to evaluate our annual budget and
determine where we can continue to make cuts and maximize our impact while remaining
realistic about revenue for the year.
MEMBERSHIP (as of 2/2/2022): o 220 current members. 6 expired, 5 renewed, 4 new.
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