Board Packet

SAN FRANCISCO LESBIAN GAY BISEXUAL TRANSGENDER PRIDE PARADE AND CELEBRATION COMMITTEE, INC

March 2nd, 2022

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AGENDA FOR
REGULAR BOARD OF DIRECTORS MEETING
HELD REMOTELY ON 2022-MARCH-02

1. Standing Items (15min) a. Call to Order and Welcome b. Acknowledgement of Unceded Ramaytush Ohlone Land c. Roll Call d. Appointment of Meeting Roles i. Timekeeper ii. Stack Monitor iii. Vibe Watch e. Reading of the Mission Statement f. Reading of the Financial Protocol g. Reading and Approval of Minutes h. Reports of the Officers i. Reports of Committees
2. Unfinished Business (0 min) a.
3. New Business (35min) a. Election for Treasurer (30 mins) b. Parade and Exhibitor Registration (5min, ExDir)
4. Announcements
5. Public Comment (10min)
6. In Memoriam
7. Adjournment

Closed session to follow.

SAN FRANCISCO LESBIAN, GAY, BISEXUAL, TRANSGENDER
PRIDE PARADE AND CELEBRATION COMMITTEE, INC.

1663 Mission Street, Suite 305, San Francisco CA 94103 www.sfpride.org

Nguyen Pham Vice President Report March 2, 2022

MEETING PARTICIPATION • Participated in Board of Directors video conference scheduled meeting on February 2. • Participated in Board of Directors video conference ad hoc meeting on February 11. • Participated in Executive Committee video conference meetings on February 14, February 18, and February 23.

DEVELOPMENT COMMITTEE • SF Pride Pro-Am Golf Tournament Fundraiser: Participated on coordination call with planning team on February 10.

COMMUNICATIONS AND MARKETING • Delivered brief interview with St. John on 99.7 NOW in regard to SF Pride 2022.

ROUTINE RESPONSIBILITIES • Engaged with SF Pride content via social media channels as feasible.

MILESTONES SCHEDULED FOR NEXT PERIOD • Conduct Membership Meeting on March 9, 2022. • Participate in SF Pride Pro-Am’s next team call on March 10, 2022.

Treasurer’s Report
March 2nd, 2022

Submitted by Suzanne Ford, Interim Executive Director

Profit & Loss Statement – for the previous month: Gross Income $239,549.80 COGS $.00 Gross Profit $239,549.80 Expenses $373,957.36 Net Income $(134,407.56)

Total for the 4rd month of the fiscal year: Gross Income $239,549.80 COGS $.00 Gross Profit $239,549.80 Expenses 103,436.23 Net Income $(96,188.39)

Cash Flow Statement for FY 2022 Cash at the beginning of the month $601,248.54 Net Cash from Operating Activities (-90,672.21) Net Cash from Financing $125,000.00
Net Cash Increase ($90,672.21) Cash at the End of the Period $510,576.33

Wells Fargo Checking (Unrestricted) $17,853.20 (Fiscal Agencies – Restricted Funds) $25,501.81 Wells Fargo MarketRate (Reserve) $450,440.11 Wells Fargo Bank Savings $26,546.10 Fresno First $15,681.69

Narrative Overview:
We are incurring the beginning costs of the parade and celebration. Registration for exhibitors will be increasing this upcoming month. We will discuss increasing revenue from the parade during the meeting. We will also see increased revenue from sponsorship this month. Note: We have not moved over the 125K from the reserve fund that was authorized by the board at the retreat. We will move over in the next few days to provide a needed cushion for cash flow.

Report to the Board of Directors
Interim Executive Director – Suzanne Ford – March 2, 2022 Page 1 of 2 CASH BALANCES As of March 2, 2022

Operating Account Balance $ Reserve Account $450,437.48 Restricted Funds (Fiscal Agent Accounts) $26,545.89

CASH FLOW FORECASTS

Feb Mar Apr May June Opening Balance $167,783.27 $17,853.20 $157,853.20 $277,853.20 $377,853.20 Anticipated Income $220,800.00 $400,00.00 $400,000.00 $560,000.00 $300,000.00 Anticipated Payables $231,719.23 $260,000.00 $280,000.00 $460,000.00 $640,000.00 Balance
$156,864.04 $157,853.20 $277,853.20 $377,853.20 $37,853.20

12:23 PM 03/01/22 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of February 28, 2022 Feb 28, 22 ASSETS Current Assets Checking/Savings 0101 · Wells Fargo Bank Checking 0101A · Restricted Funds 0101AGR · Howard Grayson LGBT 1,303.01 0101ALA · Latin Stage 520.35 0101API · Pink Triangle 20,989.33 0101ASI · Sistahs Steppin 818.31 0101ASO · Soul of Pride 1,870.81 Total 0101A · Restricted Funds 25,501.81 0101 · Wells Fargo Bank Checking - Unrestricted Funds -7,648.61 Total 0101 · Wells Fargo Bank Checking 17,853.20 0102 · WellsFargo MarketRate (Reserve) 450,440.11 0104 · WellsFargo Bank Savings 26,546.10 0106 · Fresno First 15,681.69 0113 · Petty Cash Account 55.23 Total Checking/Savings 510,576.33 Accounts Receivable 0115 · Accounts Receivable (General) 19,500.00 Total Accounts Receivable 19,500.00 Total Current Assets 530,076.33 Fixed Assets 0140 · FURNITURE & EQUIPMENT 0140a · Furniture & Equipment 4,999.51 0141 · Accumulated Depreciation -4,999.51 Total 0140 · FURNITURE & EQUIPMENT 0.00 Total Fixed Assets 0.00 Other Assets 0189 · TRADEMARKS 0189A · Trademarks 60,610.96 0189B · Accumulated Amortization -57,820.96 Total 0189 · TRADEMARKS 2,790.00 0195 · Other Deposits 88,969.23 Total Other Assets 91,759.23 TOTAL ASSETS 621,835.56 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 0215L · Health/Fire Permit Fees Payable 2,450.00 0216 · Vendor Security Deposits 1,000.00 0250L · Payroll Taxes Due Payable -1,164.93 0255L · Vacation Time Account Payable 17,055.33 Total Other Current Liabilities 19,340.40 Page 1 of 2 12:23 PM 03/01/22 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of February 28, 2022 Feb 28, 22 Total Current Liabilities 19,340.40 Long Term Liabilities 0261 · Fresno First Line of Credit 132,413.00 Total Long Term Liabilities 132,413.00 Total Liabilities 151,753.40 Equity 3000 · Opening Bal Equity 81,844.00 3100 · Temp Restricted Net Assets (TRN 344,875.00 3800.1 · NetAssetsReleased, UnRestrict 425,490.00 3800.4 · NetAssetsReleased, TempRestrict -425,490.00 3900 · Retained Earnings 273,959.11 Net Income -230,595.95 Total Equity 470,082.16 TOTAL LIABILITIES & EQUITY 621,835.56 Page 2 of 2 Feb 22 OPERATING ACTIVITIES Net Income -96,188.39 Adjustments to reconcile Net Income to net cash provided by operations: 0215L · Health/Fire Permit Fees Payable 350.00 0216 · Vendor Security Deposits 200.00 0250L · Payroll Taxes Due Payable 4,966.18 Net cash provided by Operating Activities -90,672.21 Net cash increase for period -90,672.21 Cash at beginning of period 601,248.54 Cash at end of period 510,576.33 12:21 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 03/01/22 Statement of Cash Flows February 2022 Page 1 Oct 21 Nov 21 Dec 21 Jan 22 Feb 22 TOTAL Ordinary Income/Expense Income 0402 · Membership Income 495.00 15.00 25.00 0.00 350.00 885.00 0409 · Vendor Income 0410 · Vendor/Booth Fees Income 0410P · Pride - Vendor Income 0.00 0.00 0.00 9,565.00 5,515.00 15,080.00 Total 0410 · Vendor/Booth Fees Income 0.00 0.00 0.00 9,565.00 5,515.00 15,080.00 0425 · Booth Equip. Rental Income 0.00 0.00 0.00 570.00 110.00 680.00 Total 0409 · Vendor Income 0.00 0.00 0.00 10,135.00 5,625.00 15,760.00 0411 · Parade Fee Income 0411FM · Pride-Float/March Income 0.00 0.00 0.00 1,340.00 975.00 2,315.00 Total 0411 · Parade Fee Income 0.00 0.00 0.00 1,340.00 975.00 2,315.00 0414 · Donations (Individual) Income 55,392.62 2,238.99 90.00 829.00 295.00 58,845.61 0417 · Corporate Sponsorship Income 22,500.00 0.00 30,000.00 0.00 0.00 52,500.00 0421 · Interest Income 4.04 3.92 3.15 3.13 2.84 17.08 0430 · Grants For the Arts 0430A · Pride - Grants for the Arts 0.00 0.00 0.00 100,000.00 0.00 100,000.00 Total 0430 · Grants For the Arts 0.00 0.00 0.00 100,000.00 0.00 100,000.00 0450 · Merchandise Sales 357.00 0.00 0.00 0.00 0.00 357.00 0490 · Fundraising - General 15,942.00 0.00 75.95 0.00 0.00 16,017.95 4900 · Fiscal Sponsee Income 4900.14 · Donations (Individual) Income 0.00 0.00 0.00 100.00 0.00 100.00 Total 4900 · Fiscal Sponsee Income 0.00 0.00 0.00 100.00 0.00 100.00 Total Income 94,690.66 2,257.91 30,194.10 112,407.13 7,247.84 246,797.64 Gross Profit 94,690.66 2,257.91 30,194.10 112,407.13 7,247.84 246,797.64 Expense 0601 · Advertising (Event) 5.97 13.34 0.00 0.00 0.00 19.31 0602 · Bank Fees 12.79 107.62 159.50 467.55 303.72 1,051.18 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 1,111.97 1,111.97 1,241.97 409.17 685.25 4,560.33 0603U · Utilities 337.50 0.00 403.31 740.81 0.00 1,481.62 Total 0603 · Utilities and Maintenance 1,449.47 1,111.97 1,645.28 1,149.98 685.25 6,041.95 0606 · Insurance Expense 7,043.92 664.67 0.00 367.75 0.00 8,076.34 0607 · Postage Expense 116.00 41.56 0.00 0.00 0.00 157.56 0608 · Copying/Printing Expense 0.00 39.16 237.87 0.00 4.57 281.60 0609 · Office Supplies Expense 394.32 394.32 593.32 705.47 394.32 2,481.75 0610 · Accounting/Auditing Expense 2,000.00 2,000.00 2,000.00 7,524.50 2,000.00 15,524.50 0612 · Other Supplies 28.06 0.00 0.00 0.00 0.00 28.06 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 4,332.93 3,358.15 3,384.55 5,222.12 2,630.86 18,928.61 Total 0613 · Employee Benefits Expense 4,332.93 3,358.15 3,384.55 5,222.12 2,630.86 18,928.61 0614 · Equipment Rental Expense 215.25 215.25 215.25 25,225.03 225.03 26,095.81 0615 · Rent (Office) Expense 9,226.29 9,226.29 9,226.29 1,530.07 5,393.50 34,602.44 0616 · Rent (Non-Office Space) Exp. 1,140.00 1,140.00 1,526.00 1,606.00 2,106.00 7,518.00 0618 · Equipment Repair & Maintenance 119.10 357.30 0.00 0.00 378.74 855.14 0619 · Contracted Services 2,520.75 2,532.69 27,075.00 57,015.00 25,655.00 114,798.44 0620 · Contractors 2,000.00 2,300.00 2,000.00 0.00 0.00 6,300.00 0622 · Payroll Taxes 2,274.30 2,274.30 2,274.30 2,949.22 3,057.30 12,829.42 0623 · Travel Expense 921.89 105.85 27.00 0.00 146.99 1,201.73 0625 · Telephone Expense 458.20 457.06 457.05 457.82 456.97 2,287.10 12:23 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 03/01/22 Profit & Loss Accrual Basis October 2021 through February 2022 Page 1 Oct 21 Nov 21 Dec 21 Jan 22 Feb 22 TOTAL 0626 · Payroll Expense 0626A · Payroll expense 29,729.16 29,729.16 29,729.16 38,551.64 40,000.01 167,739.13 Total 0626 · Payroll Expense 29,729.16 29,729.16 29,729.16 38,551.64 40,000.01 167,739.13 0627 · Permit Costs 1,250.00 0.00 0.00 0.00 1,100.00 2,350.00 0628 · Community Partners Grants 0628B · Grants from Board 1,000.00 250.00 500.00 0.00 0.00 1,750.00 Total 0628 · Community Partners Grants 1,000.00 250.00 500.00 0.00 0.00 1,750.00 0629 · Educational Development Exp. 0.00 25.00 0.00 0.00 0.00 25.00 0630 · Food Expense 1,601.32 0.00 0.00 0.00 2,496.58 4,097.90 0631 · Media/PR Expense 1,073.28 420.60 0.00 9,840.00 13,399.40 24,733.28 0632 · Volunteer/Staff Recognition Exp 0.00 0.00 0.00 317.70 0.00 317.70 0636 · Branded Apparel Expense 2,700.00 0.00 0.00 0.00 0.00 2,700.00 0645 · Signage Expense 983.00 0.00 0.00 0.00 0.00 983.00 0655 · Data Management Expense 1,531.33 1,178.82 1,259.49 1,224.91 1,134.58 6,329.13 0660 · Fundraising Expense 3,242.95 0.00 0.00 0.00 0.00 3,242.95 0690 · Interest Expense 44.79 44.79 44.78 44.79 623.78 802.93 0696 · Lodging/Hotel Epense 0.00 0.00 0.00 0.00 1,243.63 1,243.63 6800 · Fiscal Sponsee Expenses 6800.19 · Contracted Services 0.00 1,000.00 0.00 1,000.00 0.00 2,000.00 Total 6800 · Fiscal Sponsee Expenses 0.00 1,000.00 0.00 1,000.00 0.00 2,000.00 Total Expense 77,415.07 58,987.90 82,354.84 155,199.55 103,436.23 477,393.59 Net Ordinary Income 17,275.59 -56,729.99 -52,160.74 -42,792.42 -96,188.39 -230,595.95 Net Income 17,275.59 -56,729.99 -52,160.74 -42,792.42 -96,188.39 -230,595.95 12:23 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 03/01/22 Profit & Loss Accrual Basis October 2021 through February 2022 Page 2