Board Packet

SAN FRANCISCO LESBIAN GAY BISEXUAL TRANSGENDER PRIDE PARADE AND CELEBRATION COMMITTEE, INC

JANUARY 4th, 2023

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AGENDA FOR
REGULAR BOARD OF DIRECTORS MEETING
HELD REMOTELY ON 2023-JAN-04 Meetings Guidelines and Protocols: https://members.sfpride.org/meetings

  1. Standing Items (20 mins) a. Call to Order and Welcome b. Acknowledgement of Unceded Ramaytush Ohlone Land c. Roll Call d. Appointment of Meeting Roles i. Timekeeper, Stack Monitor, Vibe Watch e. Reading of the Mission Statement f. Reading of the Financial Protocol g. Disclosure of Potential Conflicts of Interest h. Approval of the Agenda i. Reading and Approval of Minutes j. Reports of the Officers k. Reports of Committees i. Budget & Finance ii. Policies and Procedures iii. Personnel iv. Long Range Planning v. Nominating vi. Development vii. Audit viii. Community Affairs l. Agency Updates from Executive Director (8 mins)
  2. Unfinished Business (0 mins) a.
  3. New Business (30 mins) a. Document Review Process
    b. Board Retreat c. Community Events Calendar
  4. Announcements (5 mins) SAN FRANCISCO LESBIAN GAY BISEXUAL TRANSGENDER PRIDE PARADE AND CELEBRATION COMMITTEE, INC

JANUARY 4th, 2023

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  1. Public Comment (10 mins)
  2. In-Memoriam
  3. Adjournment

Closed Session to Follow for: a. ED Search Committee Report

SAN FRANCISCO LESBIAN, GAY, BISEXUAL, TRANSGENDER
PRIDE PARADE AND CELEBRATION COMMITTEE, INC.

1663 Mission Street, Suite 305, San Francisco CA 94103 www.sfpride.org

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Nguyen Pham President Report January 4, 2023

MEETING PARTICIPATION • Chaired Board of Directors video conference meeting on December 7, 2022. • Chaired Board of Directors Mini-Retreat at Hotel Zetta on December 10, 2022. • Chaired ExCom video conference meeting on December 21, 2022.

COMMUNITY ENGAGEMENT • Attended SF Bay Times Holiday Party at The Academy on December 13, 2022. • Attended SF Pride Member Holiday Party at La Cocina on December 14, 2022.

PUBLIC RELATIONS • Provided quotes regarding release and return of Brittney Griner to KPIX-TV (December 8, 2022) and KBCW-TV (December 9, 2022).

COMMITTEE WORK • Attended Community Affairs Committee video conference meeting on December 12,

  1. • Attended ED Search Committee video conference meetings on December 13 and December 22, 2022.

ROUTINE RESPONSIBILITIES • Participated on check-in call with PR partner on December 13, 2022. • Engaged with SF Pride content via social media channels as feasible. • Corresponded with Staff and Board Members as appropriate.

KEY ACTIVITIES AND MILESTONES SCHEDULED FOR NEXT PERIOD • Attend Membership meeting on January 11, 2023. • Coordinate and execute Board Retreat Weekend to take place February 3-5, 2023. • Chair Board of Directors meeting on February 8, 2023. Gross Income $19,037.45 COGS $0.00 Gross Profit $19,037.45 Expenses $82,730.00 Net Income ($63,692.55) Gross Income $25,771.06 COGS $0.00 Gross Profit $25,771.06 Expenses $70,774.59 Net Income ($45,003.53) Cash at the beginning of the month $375,184.38 Net Cash from Operating Activities ($74,775.99) Net Cash Increase ($85,558.68) Cash at the End of the Period $289,625.70 Wells Fargo Checking (Unrestricted) $101,167.53 (Fiscal Agencies – Restricted Funds) $24,648.84 Wells Fargo MarketRate (Reserve) $125,460.12 Wells Fargo Bank Savings $26,549.57 Fresno First $11,762.81 Petty Cash $55.23 Narrative Overview Overall the spending continues to be normal for this period and consistent with what we’ve seen in previous months. We’re still waiting on the grants for the arts from the city but have already submitted 165k in bills to be reimbursed for. We’re expecting the funding to come in some time this month. Once we get this funding we should be fine. We’re also getting ready to sign a contract with one of our sponsors and that should get money coming in earlier. January 4, 2023 Cash Flow Statement for FY 2022 Total for 1st month of the fiscal year: Profit & Loss Statement – December 2022 Treasurer’s Report Robert Louie 12:03 PM 12/31/22 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of December 31, 2022 Dec 31, 22 ASSETS Current Assets Checking/Savings 0101 · Wells Fargo Bank Checking 0101A · Restricted Funds 0101AGR · Howard Grayson LGBT 646.01 0101ALA · Latin Stage 9,540.74 0101API · Pink Triangle 7,386.23 0101ASI · Sistahs Steppin 818.31 0101ASO · Soul of Pride 6,257.55 Total 0101A · Restricted Funds 24,648.84 0101 · Wells Fargo Bank Checking - Unrestricted Funds 101,167.53 Total 0101 · Wells Fargo Bank Checking 125,816.37 0102 · WellsFargo MarketRate (Reserve) 125,460.12 0104 · WellsFargo Bank Savings 26,549.57 0106 · Fresno First 11,744.41 0113 · Petty Cash Account 55.23 Total Checking/Savings 289,625.70 Total Current Assets 289,625.70 Fixed Assets 0140 · FURNITURE & EQUIPMENT 0140a · Furniture & Equipment 4,999.51 0141 · Accumulated Depreciation -4,999.51 Total 0140 · FURNITURE & EQUIPMENT 0.00 Total Fixed Assets 0.00 Other Assets 0189 · TRADEMARKS 0189A · Trademarks 60,610.96 0189B · Accumulated Amortization -58,130.96 Total 0189 · TRADEMARKS 2,480.00 0191 · Prepaid Expenses 59,527.00 0195 · Other Deposits 29,442.23 Total Other Assets 91,449.23 TOTAL ASSETS 381,074.93 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 0250L · Payroll Taxes Due Payable 8,239.95 0255L · Vacation Time Account Payable 13,301.22 0259 · Short Term Loans 200,000.00 Total Other Current Liabilities 221,541.17 Total Current Liabilities 221,541.17 Long Term Liabilities 0261 · Fresno First Line of Credit 68,353.77 Page 1 of 2 12:03 PM 12/31/22 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of December 31, 2022 Dec 31, 22 0270 · Deferred rent liability 7,234.00 Total Long Term Liabilities 75,587.77 Total Liabilities 297,128.94 Equity 3000 · Opening Bal Equity 81,844.00 3100 · Temp Restricted Net Assets (TRN -127,535.00 3800.1 · NetAssetsReleased, UnRestrict 586,907.00 3800.4 · NetAssetsReleased, TempRestrict -586,907.00 3900 · Retained Earnings 302,189.16 Net Income -172,552.17 Total Equity 83,945.99 TOTAL LIABILITIES & EQUITY 381,074.93 Page 2 of 2 Oct - Dec 22 Budget $ Over Budget % of Budget Ordinary Income/Expense Income 0402 · Membership Income 4,685.00 15,000.00 -10,315.00 31.2% 0409 · Vendor Income 0410 · Vendor/Booth Fees Income 0410P · Pride - Vendor Income 0.00 237,600.00 -237,600.00 0.0% Total 0410 · Vendor/Booth Fees Income 0.00 237,600.00 -237,600.00 0.0% Total 0409 · Vendor Income 0.00 237,600.00 -237,600.00 0.0% 0411 · Parade Fee Income 0411FM · Pride-Float/March Income 0.00 369,360.00 -369,360.00 0.0% 0411W · DykesOnBikes (WMC) 0.00 3,000.00 -3,000.00 0.0% Total 0411 · Parade Fee Income 0.00 372,360.00 -372,360.00 0.0% 0412 · Beverage Sales 0412P · Pride - Beverage sales 0.00 600,000.00 -600,000.00 0.0% Total 0412 · Beverage Sales 0.00 600,000.00 -600,000.00 0.0% 0414 · Donations (Individual) Income 1,643.95 83,136.00 -81,492.05 2.0% 0416 · Barrel Donations Income 0416P · Pride - Barrel Donations 0.00 50,000.00 -50,000.00 0.0% Total 0416 · Barrel Donations Income 0.00 50,000.00 -50,000.00 0.0% 0417 · Corporate Sponsorship Income 30,570.00 2,581,250.00 -2,550,680.00 1.2% 0421 · Interest Income 10.34 0424 · Other Income 0424O · Official Events Calendar List 0.00 5,000.00 -5,000.00 0.0% 0424PP · Pride Pass 0.00 40,000.00 -40,000.00 0.0% Total 0424 · Other Income 0.00 45,000.00 -45,000.00 0.0% 0430 · Grants For the Arts 0430A · Pride - Grants for the Arts 0.00 325,000.00 -325,000.00 0.0% Total 0430 · Grants For the Arts 0.00 325,000.00 -325,000.00 0.0% 0435 · Other Grants Income 0.00 300,000.00 -300,000.00 0.0% 0440 · Grandstand Ticket Sales 0.00 60,000.00 -60,000.00 0.0% 0441 · Other Ticket Sales 0.00 65,000.00 -65,000.00 0.0% 0450 · Merchandise Sales 0.00 30,000.00 -30,000.00 0.0% 0490 · Fundraising - General 22,307.00 20,000.00 2,307.00 111.5% 0495 · Management Fees Income 0.00 300.00 -300.00 0.0% 4900 · Fiscal Sponsee Income 4900.14 · Donations (Individual) Income 2,018.00 4900.49 · Fundraising 11,141.00 Total 4900 · Fiscal Sponsee Income 13,159.00 Total Income 72,375.29 4,784,646.00 -4,712,270.71 1.5% Gross Profit 72,375.29 4,784,646.00 -4,712,270.71 1.5% 12:02 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 12/31/22 Profit & Loss Budget vs. Actual Accrual Basis October through December 2022 Page 1 Oct - Dec 22 Budget $ Over Budget % of Budget Expense 0600 · Advertising (Administrative) 105.00 3,000.00 -2,895.00 3.5% 0601 · Advertising (Event) 0.00 5,000.00 -5,000.00 0.0% 0602 · Bank Fees 1,160.84 36,000.00 -34,839.16 3.2% 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 2,078.87 12,000.00 -9,921.13 17.3% 0603U · Utilities 337.50 2,500.00 -2,162.50 13.5% Total 0603 · Utilities and Maintenance 2,416.37 14,500.00 -12,083.63 16.7% 0604 · Messenger Expense 54.00 300.00 -246.00 18.0% 0606 · Insurance Expense 3,421.71 264,000.00 -260,578.29 1.3% 0607 · Postage Expense 37.45 3,000.00 -2,962.55 1.2% 0608 · Copying/Printing Expense 1,448.77 16,050.00 -14,601.23 9.0% 0609 · Office Supplies Expense 1,404.83 7,000.00 -5,595.17 20.1% 0610 · Accounting/Auditing Expense 6,000.00 40,000.00 -34,000.00 15.0% 0611 · Commission/Bonus Expense 0.00 80,000.00 -80,000.00 0.0% 0612 · Other Supplies 0.00 16,500.00 -16,500.00 0.0% 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 15,142.98 50,000.00 -34,857.02 30.3% Total 0613 · Employee Benefits Expense 15,142.98 50,000.00 -34,857.02 30.3% 0614 · Equipment Rental Expense 645.75 343,530.00 -342,884.25 0.2% 0615 · Rent (Office) Expense 16,504.12 71,425.44 -54,921.32 23.1% 0616 · Rent (Non-Office Space) Exp. 5,248.00 70,000.00 -64,752.00 7.5% 0617 · Clean-Up Costs (Event) 0.00 171,000.00 -171,000.00 0.0% 0618 · Equipment Repair & Maintenance 504.99 2,310.00 -1,805.01 21.9% 0619 · Contracted Services 19,803.10 757,750.00 -737,946.90 2.6% 0620 · Contractors 12,040.00 153,200.00 -141,160.00 7.9% 0621 · ASL Interpreter/ADA Compliance 0.00 11,850.00 -11,850.00 0.0% 0622 · Payroll Taxes 5,251.48 38,500.00 -33,248.52 13.6% 0623 · Travel Expense 3,231.95 39,672.00 -36,440.05 8.1% 0624 · Entertainer/Speaker Expense 0624M · Main Stage 0.00 80,000.00 -80,000.00 0.0% 0624S · Community Stages and Venues 0.00 1,000.00 -1,000.00 0.0% 0624T · Other Venues 0.00 13,500.00 -13,500.00 0.0% Total 0624 · Entertainer/Speaker Expense 0.00 94,500.00 -94,500.00 0.0% 0625 · Telephone Expense 978.55 4,000.00 -3,021.45 24.5% 0626 · Payroll Expense 0626A · Payroll expense 68,645.82 474,500.00 -405,854.18 14.5% Total 0626 · Payroll Expense 68,645.82 474,500.00 -405,854.18 14.5% 0627 · Permit Costs 0.00 65,560.00 -65,560.00 0.0% 0628 · Community Partners Grants 0628B · Grants from Board 500.00 82,750.00 -82,250.00 0.6% 0628P · Grants to Partners 0.00 15,400.00 -15,400.00 0.0% 0628W · Grants to Dykes on Bikes 0.00 1,100.00 -1,100.00 0.0% Total 0628 · Community Partners Grants 500.00 99,250.00 -98,750.00 0.5% 12:02 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 12/31/22 Profit & Loss Budget vs. Actual Accrual Basis October through December 2022 Page 2 Oct - Dec 22 Budget $ Over Budget % of Budget 0629 · Educational Development Exp. 300.00 23,500.00 -23,200.00 1.3% 0630 · Food Expense 10,292.82 31,507.35 -21,214.53 32.7% 0631 · Media/PR Expense 29,963.13 31,000.00 -1,036.87 96.7% 0632 · Volunteer/Staff Recognition Exp 0.00 3,000.00 -3,000.00 0.0% 0633 · Security Costs 0.00 680,000.00 -680,000.00 0.0% 0635 · Legal Expense 0.00 20,000.00 -20,000.00 0.0% 0636 · Branded Apparel Expense 3,000.00 18,000.00 -15,000.00 16.7% 0637 · Police/Traffic Control Expense 0.00 45,000.00 -45,000.00 0.0% 0640 · Sales Tax Expense/Other Taxes 0.00 2,200.00 -2,200.00 0.0% 0641 · Radio Rental Expense 0.00 13,200.00 -13,200.00 0.0% 0642 · Toilet Rental Expense 0.00 45,000.00 -45,000.00 0.0% 0643 · Fencing Rental Expense 0.00 49,500.00 -49,500.00 0.0% 0644 · Sound Expenses 0644S · Sound Expense 0.00 76,100.00 -76,100.00 0.0% 0644V · Video Expense 0.00 48,000.00 -48,000.00 0.0% Total 0644 · Sound Expenses 0.00 124,100.00 -124,100.00 0.0% 0645 · Signage Expense 0.00 41,410.00 -41,410.00 0.0% 0655 · Data Management Expense 4,190.77 24,200.00 -20,009.23 17.3% 0656 · HR Expense 0.00 500.00 -500.00 0.0% 0660 · Fundraising Expense 14,751.72 14,600.00 151.72 101.0% 0670 · Print Publications Expense 0.00 5,000.00 -5,000.00 0.0% 0680 · Fullfillment Expense 0.00 30,000.00 -30,000.00 0.0% 0690 · Interest Expense 2,329.57 15,000.00 -12,670.43 15.5% 0694 · Amortization Expense 0.00 400.00 -400.00 0.0% 0696 · Lodging/Hotel Epense 3,178.74 8,500.00 -5,321.26 37.4% 0697 · Lost equipment & damages 0.00 2,500.00 -2,500.00 0.0% 6700 · Reallocation Expenses 0.00 33,000.00 -33,000.00 0.0% 6800 · Fiscal Sponsee Expenses 6800.19 · Contracted Services 5,225.00 6800.23 · Travel & Lodging 5,000.00 6800.24 · Entertainer/Speaker Expense 1,750.00 6800.66 · Education & Outreach 400.00 Total 6800 · Fiscal Sponsee Expenses 12,375.00 6999 · Uncategorized Expenses 0.00 10,000.00 -10,000.00 0.0% Total Expense 244,927.46 4,203,514.79 -3,958,587.33 5.8% Net Ordinary Income -172,552.17 581,131.21 -753,683.38 -29.7% Net Income -172,552.17 581,131.21 -753,683.38 -29.7% 12:02 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 12/31/22 Profit & Loss Budget vs. Actual Accrual Basis October through December 2022 Page 3 Dec 22 OPERATING ACTIVITIES Net Income -63,692.55 Adjustments to reconcile Net Income to net cash provided by operations: 0210 · Accounts Payable -12,700.00 0250L · Payroll Taxes Due Payable 1,616.56 Net cash provided by Operating Activities -74,775.99 FINANCING ACTIVITIES 0261 · Fresno First Line of Credit -10,782.69 Net cash provided by Financing Activities -10,782.69 Net cash increase for period -85,558.68 Cash at beginning of period 375,184.38 Cash at end of period 289,625.70 11:59 AM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 12/31/22 Statement of Cash Flows December 2022 Page 1 Oct 22 Nov 22 Dec 22 TOTAL Ordinary Income/Expense Income 0402 · Membership Income 455.00 0.00 4,230.00 4,685.00 0414 · Donations (Individual) Income 305.00 8.95 1,330.00 1,643.95 0417 · Corporate Sponsorship Income 0.00 27,500.00 3,070.00 30,570.00 0421 · Interest Income 1.30 1.59 7.45 10.34 0490 · Fundraising - General 22,255.02 51.98 0.00 22,307.00 4900 · Fiscal Sponsee Income 4900.14 · Donations (Individual) Income 1,618.00 0.00 400.00 2,018.00 4900.49 · Fundraising 1,141.00 0.00 10,000.00 11,141.00 Total 4900 · Fiscal Sponsee Income 2,759.00 0.00 10,400.00 13,159.00 Total Income 25,775.32 27,562.52 19,037.45 72,375.29 Gross Profit 25,775.32 27,562.52 19,037.45 72,375.29 Expense 0600 · Advertising (Administrative) 0.00 0.00 105.00 105.00 0602 · Bank Fees 110.42 76.43 973.99 1,160.84 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 300.00 1,082.06 696.81 2,078.87 0603U · Utilities 337.50 0.00 0.00 337.50 Total 0603 · Utilities and Maintenance 637.50 1,082.06 696.81 2,416.37 0604 · Messenger Expense 0.00 54.00 0.00 54.00 0606 · Insurance Expense 2,940.58 481.13 0.00 3,421.71 0607 · Postage Expense 37.45 0.00 0.00 37.45 0608 · Copying/Printing Expense 1,026.45 203.44 218.88 1,448.77 0609 · Office Supplies Expense 570.26 440.25 394.32 1,404.83 0610 · Accounting/Auditing Expense 2,000.00 2,000.00 2,000.00 6,000.00 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 7,445.56 3,722.78 3,974.64 15,142.98 Total 0613 · Employee Benefits Expense 7,445.56 3,722.78 3,974.64 15,142.98 0614 · Equipment Rental Expense 215.25 215.25 215.25 645.75 0615 · Rent (Office) Expense 0.00 10,948.81 5,555.31 16,504.12 0616 · Rent (Non-Office Space) Exp. 1,747.00 1,747.00 1,754.00 5,248.00 0618 · Equipment Repair & Maintenance 126.25 378.74 0.00 504.99 0619 · Contracted Services 1,900.00 1,900.00 16,003.10 19,803.10 0620 · Contractors 0.00 12,040.00 0.00 12,040.00 0622 · Payroll Taxes 1,697.36 1,777.06 1,777.06 5,251.48 0623 · Travel Expense 810.68 954.34 1,466.93 3,231.95 0625 · Telephone Expense 468.34 466.57 43.64 978.55 12:00 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 12/31/22 Profit & Loss Accrual Basis October through December 2022 Page 1 Oct 22 Nov 22 Dec 22 TOTAL 0626 · Payroll Expense 0626A · Payroll expense 22,187.50 23,229.16 23,229.16 68,645.82 Total 0626 · Payroll Expense 22,187.50 23,229.16 23,229.16 68,645.82 0628 · Community Partners Grants 0628B · Grants from Board 0.00 500.00 0.00 500.00 Total 0628 · Community Partners Grants 0.00 500.00 0.00 500.00 0629 · Educational Development Exp. 0.00 0.00 300.00 300.00 0630 · Food Expense 2,879.90 5,383.25 2,029.67 10,292.82 0631 · Media/PR Expense 2,908.13 16,055.00 11,000.00 29,963.13 0636 · Branded Apparel Expense 3,000.00 0.00 0.00 3,000.00 0655 · Data Management Expense 1,363.24 1,265.98 1,561.55 4,190.77 0660 · Fundraising Expense 14,551.72 200.00 0.00 14,751.72 0690 · Interest Expense 799.06 794.80 735.71 2,329.57 0696 · Lodging/Hotel Epense 0.00 2,833.76 344.98 3,178.74 6800 · Fiscal Sponsee Expenses 6800.19 · Contracted Services 375.00 2,000.00 2,850.00 5,225.00 6800.23 · Travel & Lodging 0.00 0.00 5,000.00 5,000.00 6800.24 · Entertainer/Speaker Expense 850.00 400.00 500.00 1,750.00 6800.66 · Education & Outreach 400.00 0.00 0.00 400.00 Total 6800 · Fiscal Sponsee Expenses 1,625.00 2,400.00 8,350.00 12,375.00 Total Expense 71,047.65 91,149.81 82,730.00 244,927.46 Net Ordinary Income -45,272.33 -63,587.29 -63,692.55 -172,552.17 Net Income -45,272.33 -63,587.29 -63,692.55 -172,552.17 12:00 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 12/31/22 Profit & Loss Accrual Basis October through December 2022 Page 2