Board Packet

SAN FRANCISCO LESBIAN GAY BISEXUAL TRANSGENDER PRIDE PARADE AND CELEBRATION COMMITTEE, INC MARCH 8TH, 2023 1 of 1 AGENDA FOR
REGULAR BOARD OF DIRECTORS MEETING HELD REMOTELY ON 2023-MARCH-08 Meetings Guidelines and Protocols: https://members.sfpride.org/meetings 1. Standing Items (75 mins) a. Call to Order and Welcome b. Acknowledgement of Unceded Ramaytush Ohlone Land c. Roll Call d. Appointment of Meeting Roles i. Timekeeper, Stack Monitor, Vibe Watch e. Reading of the Mission Statement f. Reading of the Financial Protocol g. Disclosure of Potential Conflicts of Interest h. Approval of the Agenda i. Approval of Minutes j. Reports of the Officers k. Reports of Committees i. Budget & Finance ii. Policies and Procedures iii. Long Range Planning iv. Development v. Community Affairs l. Agency Updates from Executive Director 2. Unfinished Business (15 mins) a. Production Update 3. New Business (15 mins) a. InterPride 2023 Conference 4. Announcements (5 mins) 5. Public Comment (10 mins) 6. In-Memoriam 7. Adjournment Closed Session to Follow 20230308 SFPRIDE BOARD MEETING PACKET 001 SAN FRANCISCO LESBIAN GAY BISEXUAL TRANSGENDER PRIDE PARADE AND CELEBRATION COMMITTEE, INC
(Draft) MINUTES FOR BOARD OF DIRECTORS MEETING (remote) | February 8th 2023 Call to Order: 7:03
In attendance: Nguyen-President, Robert-Treasurer, Joshua, Elizabeth, Suzanne-ED, Marsha, Janelle-VP, Di’ara, George, Chris, Maceo, Manuel, Spring-Secretary, Carolyn, Anjali
Not in attendance: Linda
Disclosure of Potential Conflicts of Interest Nguyen: Frameline Josh: Burning Man, UC Berkeley, Soul of Pride Elizabeth: NCLR Maceo: SF LGBT Center Di’ara: Pacific Center Suzanne: Trans Heartline Linda: NAACP, BWOPA, NAPSY, Soul of Pride, Juvenile Prevention Robert: Trans Masc Calendar, TRANScend Anjali: Lyon Martin, LGBT Asylum, Parivar, OTI TAC, ETE Spring: TRANScend Retreat Manuel: University of San Francisco (USF); Cañada College (change in January minutes) Approval of Agenda: Consensus reached Approval of Minutes: Consensus reached One revision: change from 62k to 162k regarding Grants for the Arts Stand aside: Josh
Budget Adjustments | APPROVED Propose 20k increase for Golf Tournament
Food Spending increase to 5k
Increase Commerce Member program to 10k, awaiting a budget proposal from D’iara Tabled: Request to increase lodging budget by $5k to a later BFC committee meeting
Request for a budget increase of $10k for the Commerce Membership Program -BFC has requested a budget proposal be submitted after the ad-hoc committee overseeing Commerce Membership is formed Request: Increase timing for Officer and Committee Reports in future meetings (took 55-minutes)
Remove BFC (Budget and Finance Committee) report back since Robert is now sharing in his treasurer report
20230308 SFPRIDE BOARD MEETING PACKET 002 Budget Proposal from CAC for Membership Meeting- Joshua and Di’ara

Proposal | WITHDRAWN
Eliminate the $15 level from membership fee structure
***After discussion Di’ara withdrew her proposal to work on it further.”

In-Memoriam:
Marie Pfeiffer
Victims of the earthquake in Turkey and Syria
Eddy Velazquez
Half Moon Bay Victims of Gun Violence (Tues, Jan 24, 2023): Marciano Martinez Jimenez, Jose Romero Perez, Aixiang Zhang, Zhishen Liu, Qizhong Cheng, Jingzhi Lu, Yetao Bing
Monterey Park Victims of Gun Violence (Sat, Jan 21, 2023): Xiujuan Yu, Hongying Jian, Lilan Li, Mymy Nhan, Muoi Dai Ung, Diana Man Ling Tom, Wen-Tau Yu, Valentino Marcos Alvero, Ming Wei Ma, Yu-Lun Kao, Chia Ling Yau
Ivory Nicole Smith

Adjourned: 8:34

20230308 SFPRIDE BOARD MEETING PACKET 003

SAN FRANCISCO LESBIAN, GAY, BISEXUAL, TRANSGENDER
PRIDE PARADE AND CELEBRATION COMMITTEE, INC.

1663 Mission Street, Suite 305, San Francisco CA 94103 www.sfpride.org

Page 1

Nguyen Pham President Report March 8, 2023

MEETING PARTICIPATION • Chaired Board of Directors video conference meeting on February 8. • Attended Membership video conference meeting on February 15. • Chaired ExCom video conference meeting on February 22. • Attended SF Pride Pro-Am Golf Tournament coordination call on March 6.

COMMUNITY AND CONFERENCE ENGAGEMENT • Attended Creating Change 2023 conference in San Francisco from February 17 to February 19. • Attended Sydney WorldPride 2023 in Sydney Australia from February 22 to March 7: o Live and Proud: Sydney WorldPride Opening Concert, February 24 o Mardi Gras Parade, February 25 o InterPride Reception at Sydney Town Hall, February 27 o San Francisco Travel Pride Mixer, February 28 o Sydney WorldPride Human Rights Conference, March 1-3 o Blak & Deadly: The First Nations Gala Concert, March 2 o Bondi Beach Party, March 4 o Pride March across the Sydney Harbour Bridge, March 5 o Rainbow Republic Closing Ceremony, March 5

PUBLIC RELATIONS • San Francisco Bay Times: Provided quotes for “San Francisco Pride Board and Staff Strengthened by New Leadership, Members” on February 23: https://sfbaytimes.com/san-francisco-pride-board-and-staff-strengthened-by-new- leadership-members/

COMMITTEE WORK • Attended SFPD Relations Committee video conference meeting on February 13 and February 27. • Attended Policies & Procedures video conference meeting on February 15. • Attended Development Committee video conference meeting on February 21.

ROUTINE RESPONSIBILITIES • Participated on check-in calls with ED on February 10, February 15, February 17, February 22, February 24, March 1, March 6, and March 8. • Participated on check-in calls with PR partner on February 22, March 1, and March 8. 20230308 SFPRIDE BOARD MEETING PACKET 004

SAN FRANCISCO LESBIAN, GAY, BISEXUAL, TRANSGENDER
PRIDE PARADE AND CELEBRATION COMMITTEE, INC.

1663 Mission Street, Suite 305, San Francisco CA 94103 www.sfpride.org

Page 2 • Engaged with SF Pride content via social media channels as feasible. • Corresponded with Staff and Board Members as appropriate.

KEY ACTIVITIES AND MILESTONES SCHEDULED FOR NEXT PERIOD • Committee Meetings: Attend SFPD Relations on March 13, Development on March 21, Policies and Procedures on March 27, and Budget and Finance on March 28. • Attend Membership meeting on March 15. • Chair ExCom video conference meeting on March 22. • Chair Board of Directors meeting on April 5. 20230308 SFPRIDE BOARD MEETING PACKET 005

Treasurer’s Report Narrative Overview Robert Louie March 8, 2023 Overall Spending & Revenue Spending is up as we begin working on the parade. We’ve now paid JJLA and other contracted services like Tip Tap. This is a change from the steady numbers we were seeing for the operating expenses the last few months. However, we’re also seeing revenue starting to come in as well with parade registration open as well as finalizing and closing some contracts with our sponsors.

Lines of Credit While the parade cycle has started, Suzanne has still made sure that we’re working to pay off our two lines of credit with Fresno First Bank and Horizon. We’re about to be done with that.

Grants for the Arts Chris has put in a request for another reimbursement at $133k to get our funds from San Francisco’s Grants for the Arts. $100k of that will be used to pay back Horizon.

Upcoming March Budget and Finance Committee Topics The Budget and Finance committee didn’t convene this month due to the ED search pushing our Jan meeting to Feb. • Budget Proposal from Commerce Membership - which has raised $9.5k so far • Budget Proposal from CAC • Lodging Budget Increase - revisiting tabled item
20230308 SFPRIDE BOARD MEETING PACKET 006 Gross Income $173,150.41 COGS $0.00 Gross Profit $173,150.41 Expenses $66,962.06 Net Income $106,188.35 Gross Income $25,771.06 COGS $0.00 Gross Profit $25,771.06 Expenses $70,774.59 Net Income ($45,003.53) Cash at the beginning of the month $381,868.89 Net Cash from Operating Activities ($104,270.27) Net Cash Increase ($115,237.81) Cash at the End of the Period $266,631.08 Wells Fargo Checking (Unrestricted) $71,351.03 (Fiscal Agencies – Restricted Funds) $31,485.09 Wells Fargo MarketRate (Reserve) $125,480.40 Wells Fargo Bank Savings $26,551.72 Fresno First $11,726.01 Petty Cash $55.23 March 8, 2023 Cash Flow Statement for FY 2023 Total for 1st month of the fiscal year: Profit & Loss Statement – February 2023 Treasurer’s Report Robert Louie 20230308 SFPRIDE BOARD MEETING PACKET 007 20230308 SFPRIDE BOARD MEETING PACKET 008 20230308 SFPRIDE BOARD MEETING PACKET 009 Oct ‘22 - Feb 23 Budget $ Over Budget % of Budget Ordinary Income/Expense Income 0402 · Membership Income 6,590.00 15,000.00 -8,410.00 43.9% 0409 · Vendor Income 0410 · Vendor/Booth Fees Income 0410P · Pride - Vendor Income 0.00 237,600.00 -237,600.00 0.0% Total 0410 · Vendor/Booth Fees Income 0.00 237,600.00 -237,600.00 0.0% Total 0409 · Vendor Income 0.00 237,600.00 -237,600.00 0.0% 0411 · Parade Fee Income 0411FM · Pride-Float/March Income 0.00 369,360.00 -369,360.00 0.0% 0411W · DykesOnBikes (WMC) 0.00 3,000.00 -3,000.00 0.0% Total 0411 · Parade Fee Income 0.00 372,360.00 -372,360.00 0.0% 0412 · Beverage Sales 0412P · Pride - Beverage sales 0.00 600,000.00 -600,000.00 0.0% Total 0412 · Beverage Sales 0.00 600,000.00 -600,000.00 0.0% 0414 · Donations (Individual) Income 11,960.21 83,136.00 -71,175.79 14.4% 0416 · Barrel Donations Income 0416P · Pride - Barrel Donations 0.00 50,000.00 -50,000.00 0.0% Total 0416 · Barrel Donations Income 0.00 50,000.00 -50,000.00 0.0% 0417 · Corporate Sponsorship Income 43,070.00 2,581,250.00 -2,538,180.00 1.7% 0421 · Interest Income 32.77 0424 · Other Income 0424O · Official Events Calendar List 0.00 5,000.00 -5,000.00 0.0% 0424PP · Pride Pass 0.00 40,000.00 -40,000.00 0.0% Total 0424 · Other Income 0.00 45,000.00 -45,000.00 0.0% 0430 · Grants For the Arts 0430A · Pride - Grants for the Arts 156,250.00 325,000.00 -168,750.00 48.1% Total 0430 · Grants For the Arts 156,250.00 325,000.00 -168,750.00 48.1% 0435 · Other Grants Income 15,000.00 300,000.00 -285,000.00 5.0% 0440 · Grandstand Ticket Sales 0.00 60,000.00 -60,000.00 0.0% 0441 · Other Ticket Sales 0.00 65,000.00 -65,000.00 0.0% 0450 · Merchandise Sales 0.00 30,000.00 -30,000.00 0.0% 0490 · Fundraising - General 22,307.00 20,000.00 2,307.00 111.5% 0495 · Management Fees Income 0.00 300.00 -300.00 0.0% 4900 · Fiscal Sponsee Income 4900.14 · Donations (Individual) Income 2,018.00 4900.49 · Fundraising 36,141.00 Total 4900 · Fiscal Sponsee Income 38,159.00 Total Income 293,368.98 4,784,646.00 -4,491,277.02 6.1% Gross Profit 293,368.98 4,784,646.00 -4,491,277.02 6.1% Expense 0600 · Advertising (Administrative) 191.61 3,000.00 -2,808.39 6.4% 0601 · Advertising (Event) 0.00 5,000.00 -5,000.00 0.0% 0602 · Bank Fees 1,531.81 36,000.00 -34,468.19 4.3% 0603 · Utilities and Maintenance 0603C · Cleaning & General Maintenance 3,472.49 12,000.00 -8,527.51 28.9% 0603U · Utilities 700.31 2,500.00 -1,799.69 28.0% Total 0603 · Utilities and Maintenance 4,172.80 14,500.00 -10,327.20 28.8% 0604 · Messenger Expense 98.00 300.00 -202.00 32.7% 0606 · Insurance Expense 3,892.46 264,000.00 -260,107.54 1.5% 0607 · Postage Expense 37.45 3,000.00 -2,962.55 1.2% 0608 · Copying/Printing Expense 1,482.88 16,050.00 -14,567.12 9.2% 0609 · Office Supplies Expense 1,987.82 7,000.00 -5,012.18 28.4% 0610 · Accounting/Auditing Expense 10,000.00 40,000.00 -30,000.00 25.0% 0611 · Commission/Bonus Expense 0.00 80,000.00 -80,000.00 0.0% 0612 · Other Supplies 0.00 16,500.00 -16,500.00 0.0% 0613 · Employee Benefits Expense 0613M · Medical/Dental Benefits 23,092.26 50,000.00 -26,907.74 46.2% Total 0613 · Employee Benefits Expense 23,092.26 50,000.00 -26,907.74 46.2% 0614 · Equipment Rental Expense 1,076.25 343,530.00 -342,453.75 0.3% 0615 · Rent (Office) Expense 27,614.74 71,425.44 -43,810.70 38.7% 0616 · Rent (Non-Office Space) Exp. 8,756.00 70,000.00 -61,244.00 12.5% 0617 · Clean-Up Costs (Event) 0.00 171,000.00 -171,000.00 0.0% 0618 · Equipment Repair & Maintenance 906.45 2,310.00 -1,403.55 39.2% 0619 · Contracted Services 68,374.74 757,750.00 -689,375.26 9.0% 0620 · Contractors 25,360.00 153,200.00 -127,840.00 16.6% 0621 · ASL Interpreter/ADA Compliance 0.00 11,850.00 -11,850.00 0.0% 0622 · Payroll Taxes 9,194.48 38,500.00 -29,305.52 23.9% 0623 · Travel Expense 4,280.20 39,672.00 -35,391.80 10.8% 0624 · Entertainer/Speaker Expense 0624M · Main Stage 0.00 80,000.00 -80,000.00 0.0% 0624S · Community Stages and Venues 0.00 1,000.00 -1,000.00 0.0% 0624T · Other Venues 0.00 13,500.00 -13,500.00 0.0% Total 0624 · Entertainer/Speaker Expense 0.00 94,500.00 -94,500.00 0.0% 0625 · Telephone Expense 1,066.11 4,000.00 -2,933.89 26.7% 0626 · Payroll Expense 0626A · Payroll expense 120,187.47 474,500.00 -354,312.53 25.3% Total 0626 · Payroll Expense 120,187.47 474,500.00 -354,312.53 25.3% 0627 · Permit Costs 272.00 65,560.00 -65,288.00 0.4% 0628 · Community Partners Grants 0628B · Grants from Board 750.00 82,750.00 -82,000.00 0.9% 0628P · Grants to Partners 0.00 15,400.00 -15,400.00 0.0% 0628W · Grants to Dykes on Bikes 0.00 1,100.00 -1,100.00 0.0% Total 0628 · Community Partners Grants 750.00 99,250.00 -98,500.00 0.8% 0629 · Educational Development Exp. 300.00 23,500.00 -23,200.00 1.3% 0630 · Food Expense 12,193.38 31,507.35 -19,313.97 38.7% 0631 · Media/PR Expense 60,366.38 31,000.00 29,366.38 194.7% 0632 · Volunteer/Staff Recognition Exp 256.60 3,000.00 -2,743.40 8.6% 0633 · Security Costs 0.00 680,000.00 -680,000.00 0.0% 0635 · Legal Expense 0.00 20,000.00 -20,000.00 0.0% 0636 · Branded Apparel Expense 3,000.00 18,000.00 -15,000.00 16.7% 0637 · Police/Traffic Control Expense 0.00 45,000.00 -45,000.00 0.0% 0640 · Sales Tax Expense/Other Taxes 0.00 2,200.00 -2,200.00 0.0% 0641 · Radio Rental Expense 0.00 13,200.00 -13,200.00 0.0% 0642 · Toilet Rental Expense 0.00 45,000.00 -45,000.00 0.0% 0643 · Fencing Rental Expense 0.00 49,500.00 -49,500.00 0.0% 0644 · Sound Expenses 0644S · Sound Expense 0.00 76,100.00 -76,100.00 0.0% 0644V · Video Expense 0.00 48,000.00 -48,000.00 0.0% Total 0644 · Sound Expenses 0.00 124,100.00 -124,100.00 0.0% 0645 · Signage Expense 0.00 41,410.00 -41,410.00 0.0% 0655 · Data Management Expense 7,539.01 24,200.00 -16,660.99 31.2% 0656 · HR Expense 0.00 500.00 -500.00 0.0% 0660 · Fundraising Expense 14,751.72 14,600.00 151.72 101.0% 0670 · Print Publications Expense 0.00 5,000.00 -5,000.00 0.0% 0680 · Fullfillment Expense 0.00 30,000.00 -30,000.00 0.0% 0690 · Interest Expense 3,525.99 15,000.00 -11,474.01 23.5% 0694 · Amortization Expense 0.00 400.00 -400.00 0.0% 0696 · Lodging/Hotel Epense 4,299.61 8,500.00 -4,200.39 50.6% 0697 · Lost equipment & damages 0.00 2,500.00 -2,500.00 0.0% 6700 · Reallocation Expenses 0.00 33,000.00 -33,000.00 0.0% 6800 · Fiscal Sponsee Expenses 6800.19 · Contracted Services 27,088.75 6800.24 · Entertainer/Speaker Expense 1,750.00 6800.60 · Fundraising Expense 1,300.00 6800.66 · Education & Outreach 400.00 Total 6800 · Fiscal Sponsee Expenses 30,538.75 4:21 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 03/01/23 Profit & Loss Budget vs. Actual Accrual Basis October 2022 through February 2023 Page 1 20230308 SFPRIDE BOARD MEETING PACKET 010 Oct ‘22 - Feb 23 Budget $ Over Budget % of Budget 6999 · Uncategorized Expenses 0.00 10,000.00 -10,000.00 0.0% Total Expense 451,096.97 4,203,514.79 -3,752,417.82 10.7% Net Ordinary Income -157,727.99 581,131.21 -738,859.20 -27.1% Net Income -157,727.99 581,131.21 -738,859.20 -27.1% 4:21 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 03/01/23 Profit & Loss Budget vs. Actual Accrual Basis October 2022 through February 2023 Page 2 20230308 SFPRIDE BOARD MEETING PACKET 011 Feb 23 OPERATING ACTIVITIES Net Income -91,364.17 Adjustments to reconcile Net Income to net cash provided by operations: 0210 · Accounts Payable -15,395.00 0250L · Payroll Taxes Due Payable 2,488.90 Net cash provided by Operating Activities -104,270.27 FINANCING ACTIVITIES 0261 · Fresno First Line of Credit -10,967.54 Net cash provided by Financing Activities -10,967.54 Net cash increase for period -115,237.81 Cash at beginning of period 381,868.89 Cash at end of period 266,631.08 4:07 PM SF Lesbian Gay Bisexual Transgender Pride CC, Inc. 03/01/23 Statement of Cash Flows February 2023 Page 1 20230308 SFPRIDE BOARD MEETING PACKET 012 20230308 SFPRIDE BOARD MEETING PACKET 013 20230308 SFPRIDE BOARD MEETING PACKET 014 20230308 SFPRIDE BOARD MEETING PACKET 015