Board Packet

SAN FRANCISCO LESBIAN GAY BISEXUAL TRANSGENDER PRIDE PARADE AND CELEBRATION COMMITTEE, INC

NOVEMBER 15TH, 2023 AGENDA FOR
REGULAR BOARD OF DIRECTORS MEETING
HELD REMOTELY ON 2023-NOV-15 Meetings Guidelines and Protocols: https://members.sfpride.org/meetings

  1. Standing Items (20 mins) a. Call to Order and Welcome b. Acknowledgement of Unceded Ramaytush Ohlone Land c. Roll Call d. Appointment of Meeting Roles i. Timekeeper, Stack Monitor, Vibe Watch e. Reading of the Mission Statement and Financial Protocol f. Disclosure of Potential Conflicts of Interest g. Approval of the Agenda h. Approval of Minutes i. Reports of the Officers j. Reports of Committees i. Budget & Finance ii. Policies and Procedures iii. Personnel iv. Long Range Planning v. Nominating vi. Development vii. Audit viii. Community Affairs k. Agency Updates from Executive Director (8 mins)
  2. Unfinished Business (30 mins) a. 2023 InterPride Conference Recap b. 2024 Weekend Retreat c. Entertainment Committee
  3. New Business (0 mins) a. None
  4. Announcements (5 mins)
  5. Public Comment (10 mins)
  6. In-Memoriam

  7. Adjournment AGENDA FOR
    REGULAR BOARD OF DIRECTORS MEETING HELD IN-PERSON ON 2023-October-06 Meetings Guidelines and Protocols: https://members.sfpride.org/meetings Call to Order: 8:22p In attendance: Nguyen (P), Dr. Nas, Janelle (VP), Maceo, Manuel, George, Anjali,
    Linda, Adel, Suzanne (ED) Joshua, Robert, Elizabeth, Spring (Sec), Chris. (AD) Not in attendance:
    Apologies: Carolyn Members: Marsha, Lisa, Javarie Disclosure of Potential Conflicts of Interest Nguyen: Frameline Josh: Burning Man, UC Berkeley, Soul of Pride, Comfort n’ Joy Elizabeth: NCLR Maceo: SF LGBT Center Suzanne: Trans Heartline Linda: NAACP, BWOPA, NAPSY, Soul of Pride, Juvenile Prevention Robert: Trans Masc Calendar, TRANScend Anjali: Lyon Martin, LGBT Asylum, Parivar, OTI TAC, ETE, Officer-HSH Spring: TRANScend Retreat Manuel: University of San Francisco (USF); Cañada College (change in January minutes) George: Oakland Pride Board President (revised from. VP to President as of Sept 2023) Janelle:TRANScend SF LGBT Center Approval of Agenda: 7:28 Approval of Minutes: 7:31 20231115-SFPRIDE-BOARD-PACKET-002

  8. Unfinished Business
    a. None

  9. New Business

a. Seating of Board Members-Elect: Dr. Nas, Adell, Joshua

b. Officer Election President: Nguyen Pham VP: Janelle Luster S: Spring Collins TR: Robert Louie

c. Dates and Committee i Meeting Dates: Nov. 15, Dec. 6, Feb. 7 (in-person), Mar. 6, April 3, May 15 (in- person), June 5, July (tbd | in-person), Aug 7, Sept 4, Oct 2 (in- person)

ii Committees (point person to get meeting calendared)

i. Budget & Finance: Robert ii. Community Affairs: Joshua iii. Development: Spring iv. Long Range Planning: Josh v. Personnel: Nguyen vi. Policies & Procedures: Manuel

2024 Weekend Retreat (tbd)

20231115-SFPRIDE-BOARD-PACKET-003 Announcements:
5-8pm Lookout | Fri. 10/6 | Arabian Nights
National Coming Out Day | Wed. 10/11 Career Fair | SF LGBT Center | TGNC-only space | 10/17 October 21 | 2pm-3am | Hedonism – Great Northern October 28 | Glow in Streets

In-Memoriam:
Kimberly Bailey Yoko

Jasmine Mack Micah Rani
Sandhya
Devi Ashima
Luise Angel diaz castro Nika

Adjourned: 10:01

20231115-SFPRIDE-BOARD-PACKET-004     SAN FRANCISCO LESBIAN, GAY, BISEXUAL, TRANSGENDER   PRIDE PARADE AND CELEBRATION COMMITTEE, INC.    

1663 Mission Street, Suite 305, San Francisco CA 94103 www.sfpride.org

Page 1

Nguyen Pham President Report November 15, 2023

MEETING PARTICIPATION  • Chaired Board of Directors in-person meeting in San Francisco on October 4. • Chaired Membership Meeting via video conference on October 11. • Participated in Walmart Connect sponsorship introduction meeting via video conference on November 3. • Chaired ExCom video conference meeting on November 6.

COMMUNITY ENGAGEMENT  • Attended Tamrah: Middle Eastern LGBT Event at Lookout on October 6. • Attended OSRA Medical National Coming Out Day Soirée at The Academy on October

  1. • Attended Golden State Warriors LGBTQ+ Night Fireside Chat and Game at Chase Center on November 1. • Delivered opening keynote speech at Northern Calfiornia United Vietnamese Student Associations “Summit XV” conference at San Francisco State University on November 3. • Attended Gay Games XI in Guadalajara MX from November 4 to November 9. • Attended PRC “Mighty Real” gala to help accept Keystone Service Award at St. Joseph’s Arts Society on November 9.

PUBLIC RELATIONS  • Bay Area Reporter: Provided comment for “Readers love their Pride, the Castro, and the Dubs: Besties” on October 25: https://www.ebar.com/story.php?ch=News&sc=Besties&id=329290 • Yahoo! News: Provided comment for “San Francisco Pride calls Dianne Feinstein ‘a national icon’” on September 29: https://uk.news.yahoo.com/dianne-feinstein-death- latest-tributes-130739017.html

2023 INTERPRIDE CONFERENCE: KEY TAKE-AWAYS  • SF Pride offers our sincerest gratitude to our friends at San Diego Pride for serving as the consummate host of the 2023 InterPride General Meeting and World Conference: an engaging, festive, and well-thought-out LGBTQ+ leadership convention experience. • I am pleased and honored to have represented the world’s most iconic queer organization (SF Pride!) alongside many colleagues, all of whom appeared well-received by conference attendees. This seemed to reinforce and enhance SF Pride’s standing among the broad pool of our sister Pride organizations. 20231115-SFPRIDE-BOARD-PACKET-005     SAN FRANCISCO LESBIAN, GAY, BISEXUAL, TRANSGENDER   PRIDE PARADE AND CELEBRATION COMMITTEE, INC.    

1663 Mission Street, Suite 305, San Francisco CA 94103 www.sfpride.org

Page 2 • Many InterPride member organizations share in common several of SF Pride’s leading opportunity areas, such as sponsorship/fundraising in a challenging and ever-changing philanthropy landscape. • As regards the heightening conflict/war situation among Palestine, Israel, and Hamas, there is no consensus within the InterPride membership. This remains a complex subject with vastly diverse viewpoints.   COMMITTEE WORK  • Coordinated with Board Members to confirm Committee sign-ups. • Personnel: Chaired committee video conference meeting on October 12. • Budget and Finance: No meeting last period. • Development: No meeting last period. • Policies & Procedures: No meeting last period.   ROUTINE RESPONSIBILITIES  • Coordinated with Board Members to confirm dates for 2024 Weekend Retreat. • Participated on numerous ED check-in calls from October 4 through November 15. • Participated on PR partner check-in calls on October 12, October 18, November 1, and November 15. • Engaged with SF Pride content via social media channels as feasible. • Corresponded with Staff and Board Members as appropriate.

KEY ACTIVITIES AND MILESTONES SCHEDULED FOR NEXT PERIOD  • Participate at Committee meeting(s) via video conference: Personnel (Chair) on November 16. • Chair ExCom video conference meeting on November 22. • Chair Board of Directors video conference meeting on December 6. 20231115-SFPRIDE-BOARD-PACKET-006

Treasurer’s Report InterPride Conference Report Robert Louie November 15th, 2023 Summary It was an honor and a blessing to have this one-time opportunity to send many of us to represent SF Pride and transmasc POC at InterPride. It was a rare opportunity to have many of us attend and get more conference coverage as InterPride hasn’t been hosted this close to SF in over a decade. Connecting globally gave insight to the wide breadth of challenges and common themes we’re facing as pride celebratory organizations, while also giving perspective on how the scope and scale of an event affects the work and strategies. We’re all up against our region’s issues and needs. Talks I attended as many talks and roundtables as possible with the highlights being two operational talks: “Booking Pride Artists By The Numbers” and “Engaging Youth In Your Pride.” They both gave insight into data driven ways to approach these topics and some strategies they’ve taken. Another interesting item was Law Enforcement and Pride for US & Canada with seeing the similar issues we faced.
Booking Pride Artist by the Numbers
• San Diego Pride shared their data based prosses to analyze any given artist’s demographic engagement, including by geographical area
• They also shared resources for getting in touch with artists or their direct managers and skipping other companies • Gathered resources to share with staff • Branding artists together to pull in more talent

Engaging Youth In Your Pride
• Many prides are also the LGBTQ+ center, which added responsibility around continuous youth programs
• Gave interesting demographic context on Gen Z:
o 65% of 4th graders aren’t proficient in reading
o 1/5th of Gen Z spends 6+ hours on their smartphone daily
§ Social Media is the best place to reach out
§ Decrease barriers to access: simplify, simplify, simplify
20231115-SFPRIDE-BOARD-PACKET-007 § Communicate in their language, but prioritize authenticity
o 98% of Gen Z said they feel burnt out

Law Enforcement and Pride Roundtable - US & Canada
• Similar situations nationally- negotiating police uniforms and engagement
• Negotiations affected relationships with police
o Worst-cases: Toronto pride: affected costs and attendance for marching
o One best-case: St. Louis Pride had existing relationships and were able to create training that was received
o Most negotiated similar outcomes - no police uniforms, special shirts ok

Networking And as a final piece, it was great networking with Queer Amsterdam and Manchester Pride to see how different prides are globally, especially in comparison to the US. Connected with many other Prides as well: Bangkok, Korea, Liverpool, Toronto. And of course great to continue building our camaraderie and share ideas among our own org.

Attended Talks & Roundtables • Plenary • Prides - Politics Glitter or Both - Relationship with Governments and Corporations
• Booking Pride Artists By The Numbers
• Networking Group: Large Prides

• Trans, Non-binary, Intersex, & Gender Non-Conforming Caucus
• Disorganize Pride
• Engaging Youth In Your Pride
• Law Enforcement and Pride Roundtable - US & Canada

20231115-SFPRIDE-BOARD-PACKET-008

Treasurer’s Report Narrative Overview Robert Louie November 15th, 2023 Overall Spending & Revenue We continue to be in a negative cashflow position as we pay off bills from the event in conjunction with our normal operating expenses. • We’re in the negatives with our unrestricted funds (-$15.9k) o Will have to access the reserve for this month o Goal to put the reserve fund back to $125k with GFTA • $35k of what was spent his month was our fiscal sponsee, the Pink Triangle, spending their own restricted funds • Our biggest expenses were $11.7k paid towards FY24’s booth structure contracts No Budget vs Actuals report yet nor B&F meeting as staff and I continue to have meetings on the budget to finalize something that is ready for B&F then the board.

Grants for the Arts Will have the opportunity to file reimbursements on December 1st . Staff is ready to file for the reimbursements for the entire grant.
20231115-SFPRIDE-BOARD-PACKET-009 Gross Profit $29,323.18 Expenses $117,215.77 Net Income ($87,892.59) Gross Profit Expenses Net Income $0.00 Cash at the beginning of the month $252,292.77 Net Cash from Operating Activities ($108,187.40) Net Cash Increase ($95,283.55) Cash at the End of the Period $157,009.22 Wells Fargo Checking (Unrestricted) ($15,919.99) (Fiscal Agencies – Restricted Funds) $20,640.79 Wells Fargo MarketRate (Reserve) $125,568.96 Wells Fargo Bank Savings 26,560.51 Fresno First $87.72 Petty Cash $55.23 November 15, 2023 Cash Flow Statement for FY 2023 Total for the Fiscal Year Profit & Loss Statement – October 2023 Treasurer’s Report Robert Louie 20231115-SFPRIDE-BOARD-PACKET-010 6:43 PM 11/01/23 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of October 31, 2023 Oct 31, 23 ASSETS Current Assets Checking/Savings 0101 · Wells Fargo Bank Checking 0101A · Restricted Funds 0101AGR · Howard Grayson LGBT 840.21 0101ALA · Latin Stage 509.24 0101API · Pink Triangle 17,122.28 0101ASI · Sistahs Steppin 818.31 0101ASO · Soul of Pride 1,350.75 Total 0101A · Restricted Funds 20,640.79 0101 · Wells Fargo Bank Checking - Unrestricted Funds -15,919.99 Total 0101 · Wells Fargo Bank Checking 4,720.80 0102 · WellsFargo MarketRate (Reserve) 125,584.96 0104 · WellsFargo Bank Savings 26,560.51 0106 · Fresno First 87.72 0113 · Petty Cash Account 55.23 Total Checking/Savings 157,009.22 Total Current Assets 157,009.22 Fixed Assets 0140 · FURNITURE & EQUIPMENT 0140a · Furniture & Equipment 4,999.51 0141 · Accumulated Depreciation -4,999.51 Total 0140 · FURNITURE & EQUIPMENT 0.00 Total Fixed Assets 0.00 Other Assets 0189 · TRADEMARKS 0189A · Trademarks 60,610.96 0189B · Accumulated Amortization -58,440.96 Total 0189 · TRADEMARKS 2,170.00 0191 · Prepaid Expenses 63,232.84 0195 · Other Deposits 37,442.23 Total Other Assets 102,845.07 TOTAL ASSETS 259,854.29 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 0210 · Accounts Payable 154,817.46 Total Accounts Payable 154,817.46 Other Current Liabilities 0250L · Payroll Taxes Due Payable 4,986.32 0255L · Vacation Time Account Payable 21,441.40 Total Other Current Liabilities 26,427.72 Total Current Liabilities 181,245.18 Page 1 of 2 20231115-SFPRIDE-BOARD-PACKET-011 6:43 PM 11/01/23 Accrual Basis SF Lesbian Gay Bisexual Transgender Pride CC, Inc. Balance Sheet As of October 31, 2023 Oct 31, 23 Long Term Liabilities 0270 · Deferred rent liability 7,234.00 Total Long Term Liabilities 7,234.00 Total Liabilities 188,479.18 Equity 3000 · Opening Bal Equity 81,844.00 3100 · Temp Restricted Net Assets (TRN -127,535.00 3800.1 · NetAssetsReleased, UnRestrict 586,907.00 3800.4 · NetAssetsReleased, TempRestrict -586,907.00 3900 · Retained Earnings 204,958.70 Net Income -87,892.59 Total Equity 71,375.11 TOTAL LIABILITIES & EQUITY 259,854.29 Page 2 of 2 20231115-SFPRIDE-BOARD-PACKET-012 [Financial data omitted due to corruption] 20231115-SFPRIDE-BOARD-PACKET-013    “)6&-%1%<-6);8%/#5%16+)1()5 5-()1’

  52*-7266 ’‘58%/%6-6 ’72&)5 %+) 20231115-SFPRIDE-BOARD-PACKET-014 Executive Director Report

  1. Operations Contract signed with Silverback Production Company Meeting with SF Office of Cannabis this week Permit apps in for Rec and Park and Iscott for Pride 2024! Beverage Program meetings in progress Executive Assistant Job Posting ready
  2. Budget almost ready for Budget and Finance Comm
  3. Community Stage RFP ready!
  4. December 1st we will submit our bills to the city for reimbursement. This will allow us to pay the last outstanding bills from 2023. We will pay back the funds we pull from the reserve fund to bring it back to $125K.
  5. End of year ask in progress
  6. SF pride received Keystone Community Service Award from PRC. Nguyen and I attended the Mighty Real Gala to formally accpet the award.

VIP Party June 2nd Pride Kick Off Party Media??? 20231115-SFPRIDE-BOARD-PACKET-015