AGENDA FOR ANNUAL GENERAL MEETING

HELD REMOTELY ON September 7th, 2024 - 12:15PM to 3:30PM

Meeting Guidelines and Protocols

1. Standing Items (10 mins)
   1. Call to Order and Welcome
   2. Acknowledgement of Unceded Raymatush Ohlone Land
   3. Introductions
   4. Appointment of Meeting Roles
      1. Timekeeper
      2. Stack Monitor
      3. Vibe Watcher
   5. Reading of the Mission Statement
2. Welcome from the Executive Director (5 mins)
3. Review of FY 2024 from Executive Director (5 mins)
4. Board of Directors FY 2024-2027 Candidate Statements, Q&A
   1. Explanation of Voting Process (5 mins)
   2. Election Officials
   3. Member Choice on Length of Candidate Statements and Q&A Times
   4. Candidate Statements and Q&A
5. 2025 Theme Discussion
6. Member Meeting Calendar Dates
7. Public Comment (10 mins)
8. In Memoriam (2 mins)
9. Adjournment

Candidate Statements and Q&A Options

For all options, candidates will be selected to give their statements in random order.

Option A

• Candidates are each provided 4 (four) minutes to speak.
• Immediately following the conclusion of each candidate’s statement, Members will be allowed 7 (seven) minutes for questions directed at that candidate. Each candidate will be able to answer as many questions as possible during the allotted time, per the process described below.
  • Members will be required to use the “raise hand” function of the meeting room.
  • Questions should be clear, succinct and take approximately 30 (thirty) seconds to ask.
  • Candidates will answer, and when their answer is complete, they may prompt for the next question from a member.

Option B

• Candidates are each provided 4 (four) minutes to speak.
• Following the conclusion of the last candidate’s statement, members will be allowed 45 (forty-five) minutes for questions directed at any single candidate.
  • Members will be required to use the “raise hand” function of the meeting room in order to ask the candidate a single question.
  • Questions should be clear, succinct and take approximately 30 (thirty) seconds to ask.
  • Candidates will have up to 2 (two) minutes to answer each question.
  • Members interested in asking more than one question will be asked to move to the end of the “stack” for their next question.
  • Questions will be asked in a “first come-­‐first served” basis.
  • Members must direct their question to a single candidate.

At their discretion, the Moderator may intervene during the Q & A period, up to and including asking a Member to restate their question, requiring a Member or Candidate to yield for time, or other actions as required by SF Pride Policies and Procedures, standard practices for elections and/or in regard to common courtesy, civility or in the interest of time or in the best interest of SF Pride.

Member Meeting Calendar Dates

1. November 15th, 2024 (Holiday PArty + Membership Renewals) [party]
2. January 15th, 2025 (Grand Marshals + Speaker Topics) [meeting]
3. March 125h, 2025 (Event Plans) [meeting]
4. July 12th, 2025 (Post-event Appreciation Party) [party]
5. September 6th, 2025 (Annual General Meeting) [meeting]

2025 SF Pride Theme Suggestions