AGENDA FOR ANNUAL GENERAL MEETING

HELD REMOTELY ON September 6th, 2025 - 12:15PM to 3:30PM

Meeting Guidelines and Protocols

1. Standing Items (10 mins)
   1. Call to Order and Welcome
   2. Acknowledgement of Unceded Raymatush Ohlone Land
   3. Introductions
   4. Reading of the Mission Statement
   5. Assign Meeting Roles: timekeeper, stack monitor, vice watch
2. Welcome from the Board President (5 mins)
3. Review of FY 2025 from Executive Director (10 mins)
   1. Financial Reports
4. Board of Directors FY 2025-2028 Candidate Statements, Q&A
   1. Explanation of Voting Process
   2. Election Officials
   3. Member Choice on Length of Candidate Statements and Q&A Times
   4. Candidate Statements and Q&A
5. Member Meeting Calendar Dates (5 mins)
6. Theme Suggestions (10 mins)
7. Public Comment (10 mins)
8. In Memoriam
9. Adjournment

Candidate Statements and Q&A Options

For all options, candidates will be selected to give their statements in random order.

Option A

• Candidates are each provided 4 (four) minutes to speak.
• Immediately following the conclusion of each candidate’s statement, Members will be allowed 7 (seven) minutes for questions directed at that candidate. Each candidate will be able to answer as many questions as possible during the allotted time, per the process described below.
  • Members will be required to use the “raise hand” function of the meeting room.
  • Questions should be clear, succinct and take approximately 30 (thirty) seconds to ask.
  • Candidates will answer, and when their answer is complete, they may prompt for the next question from a member.

Option B

• Candidates are each provided 4 (four) minutes to speak.
• Following the conclusion of the last candidate’s statement, members will be allowed 45 (forty-five) minutes for questions directed at any single candidate.
  • Members will be required to use the “raise hand” function of the meeting room in order to ask the candidate a single question.
  • Questions should be clear, succinct and take approximately 30 (thirty) seconds to ask.
  • Candidates will have up to 2 (two) minutes to answer each question.
  • Members interested in asking more than one question will be asked to move to the end of the “stack” for their next question.
  • Questions will be asked in a “first come-­‐first served” basis.
  • Members must direct their question to a single candidate.

At their discretion, the Moderator may intervene during the Q & A period, up to and including asking a Member to restate their question, requiring a Member or Candidate to yield for time, or other actions as required by SF Pride Policies and Procedures, standard practices for elections and/or in regard to common courtesy, civility or in the interest of time or in the best interest of SF Pride.

Member Meeting Calendar Dates

1. November 15th, 2025 (Membership Renewal Event) [party]
2. January 14th, 2026 (Grand Marshals + Speaker Topics) [meeting]
3. March 11th, 2026 (Event Plans) [meeting]
4. July 15th, 2026 (Post-event Appreciation Party) [party]
5. September 5th, 2026 (Annual General Meeting) [meeting]